New overall settings give you greater control. [Screen Shot Preview]

• User Groups and Security - Create User Groups and manage permissions
• Passwords - Secure passwords known only by the User themselves.
• Monitor Users – See who is logged in and kick them from the system if needed.
• One Database - Host multiple child care locations in a single SQL database.
• Location Names - Manage “Region” and “School” names for each location.
• Data Access - All access controlled through the database – No file sharing required.

Recording family and child information just got better. The Family Data module now includes more standard features. [Screen Shot Preview]

• Scheduling & Vacations - True calendar based scheduling with vacation and absence tracking.
• Photos – Import pictures of children, parents and authorized pick ups.
• Number of Children - Unlimited children and other people linked to each family.
• Enrollment Counts - Enrollment counts & history for any period.
• Class Size & Ratios – Assign a maximum size and ratio for each classroom
• Child Tracking - Unlimited Tracking Categories with multiple and single select options.
• Immunizations - Track immunization and other requirements separately, record exemptions, advance notification of upcoming due dates.
• Search & Select Families - Powerful search and filtering capabilities
• Electronic Document Storage - Attach PDF documents of important paperwork to families or children
• Multiple Users - Access records simultaneously, no need to “unlock” data cards.

Simplify child care billing and accounting even more with Procare Family Accounting. [Screen Shot Preview]

• Late Payment Wizard - Easily charge a fixed fee or percentage of past due amounts.
• Billing Preview - Select who should be charged each week, month, etc. and change amounts if needed.
• View / Void Prior Billing – View a previous billing batch or void a batch all at once.
• Per Child Billing – Each child now has their own Billing Box.
• Billing Tied to Schedule – Charge one amount for each child’s current schedule and another for future schedules.
• Summer & Fall Deposits – Track deposits separately for summer, fall, etc.
• Attendance Based Billing - Billing formulas now accommodate monthly dates and consider factors like maximum days allowed by an agency. Calculation may be stored to see how amount was determined. (requires Attendance Tracker)
• Ledger Card Date Locking - Specify days forward and back that Ledger Card items may be posted.
• Ledger Change Log – Full auditing of all changes to Ledger Cards.
• Electronic Storage of Bank Receipts - Attach a deposit receipt in PDF format to each Procare Deposit Report

The new Agency Accounting module ties payments received to specific charges on each account. [Screen Shot Preview]

• Co-Payments & Agency Fees - Track agency amounts separate from parent co-payments.
• Tie Payment to Charges - Apply payments to specific fees for each child.
• Balances Tracking - Easily monitor outstanding balances from past months.

Automatically collect tuition fees and other payments with Tuition Express™. Tuition Express™ works seamlessly with Procare v10 including recurring payments tied to parent bank accounts or credit cards and our renowned point of sale / credit card swipe system for instant payments. [Screen Shot Preview]

• Checking / Savings – Automatically collect funds from parent checking or savings accounts
• Recurring Credit Card Payments – Set up regular charges to a parent credit card.
• Card Swipe – Accept individual Credit Card payments with the Point of Sale feature.
• Email Receipts – Automatically email parent receipts.
• Online Parent Access – Parents can view payment history, change email address, etc. by logging on to their account.

Combine the Procare Attendance Tracker with Family Data and/or Employee Data to provide full service check-in capabilities for children and staff. [Screen Shot Preview]

• Cross Family Pick Ups - Parents from one family may now be authorized pick ups for other families.
• Attendance Based Fees – Bill for attendance, overtime, late pick up, etc.
• Billing Methods - Enhanced billing formulas now handle monthly dates, agency maximums, etc.
• Change Log – Complete Time Card auditing records changes to Time Cards.
• Options - Add a Signature Pad, Thumbprint Recognition or Receipt Printer.

Quickly count meals served and plan menus with the Procare Meal Tracker. Simplify CACFP and Food Program paperwork. [Screen Shot Preview]

• Meal Counts – Automate meal counts based on each child’s schedule or their actual attendance.
• Eligibility - Track child eligibility status and reimbursement rates.
• Menus – Create weekly and monthly menus to distribute to parents or include in your newsletter.
• Copy Meals – Store reusable menus for a day or week then load them to another day / week.

Keep accurate time card records and manage staff schedules and track all benefit hours. [Screen Shot Preview]

• Scheduling – Accurate calendar based scheduling. Spread a recurring schedule over many weeks or months or set up specific schedules for different time frames.
• Training Hours – Track training, vacation, sick time, holidays, etc.
• Log Sheets – Record important information, discussions, etc. and create custom log categories like Pay Rate History, Honors/Awards, Performance Evaluation, Attendance, Disciplinary, etc.
• Add the Time and Attendance Tracker to accurately record employee hours including automatic calculation of straight time and overtime hours.
• Electronic Document Storage - Attach PDF documents of important staff paperwork, required forms, etc.

Say good-bye to your payroll service. With Daycare Payroll Software from Procare, maintaining payroll records and calculating paychecks for your child-centered business has never been easier.

• Payroll Calculations - Quickly calculate time card hours and withholdings for payroll deductions.
• Overtime – Automatic calculation of straight time and overtime hours.
• Accrue vacation hours and sick time per pay period or based on actual hours worked.
• Print Checks - Print a batch of all payroll checks with just a few clicks of the mouse.
• W2s - Print W2s and update tax tables with optional end-of-year software.
• Tax Deposits – Print information for tax deposits and 941 reporting.

Make profitable decisions for your child care business. Track expenses, balance budgets and handle comprehensive financial reporting with Procare Accounts Payable / General Ledger software.

• Manage Expenses – Assign each bill or invoice to expense categories you define like classroom supplies, maintenance, utilities and rent.
• Vendor Tracking - Maintain a record of your vendors, payment terms and check history.
• Budgeting – Budget anticipated revenue and expenses.
• Reporting - Print budgets, profit & loss statements, balance sheets and overall financial reports.
• Balance Your Checkbook – True checkbook and deposit reconciliation.
• Cash or Accrual - Handles cash or accrual basis accounting so bills may be paid now or later.

The new Procare Data Hosting service lets you access important child, family and staff information 24/7 from any Procare computer at any location (home, office, laptop, etc.).
Data Hosting Info

• Convenience - Live, real-time access from any Procare computer.
• Efficiency – Install the Procare client software and we take care of the rest including nightly backups and automatic software updates.
• Security - Data stored on our secure servers and only accessible through your Procare computers.

Procare now offers professionally designed web sites specifically for child care centers, daycare providers, preschools and similar child-centered businesses like yours. More about Web Design Services >>

• Web Design – Our in-house staff works closely with you to develop the right look and message for your web site.
• Web Site Hosting – Conveniently host your site with Procare and tie in to optional services like Online Parent Registration and a Family Information Portal.
• Domain Names – Let Procare help you select and register a domain name (like ABCchildcare.com) that is unique for your center.
• Search Optimization – Getting found on Google is important. Our search engine services will get you where you want to be.
• Online Marketing – Procare can set up a complete paid advertising campaign to generate maximum leads and visibility for your child care business.