ProCare Software Return on Investment Analysis

"Return On Investment" Calculator

See How Much Time And Money ProCare Can Save You!

Simply fill out the white fields and click "calculate" at bottom of the page

Family Data

Administrative Task	Manual Time (hrs/month)	Manual Cost ($8.25/hr)	ProCare Time (hrs/month)	ProCare Cost ($8.25/hr)	Comment
Record parent registration information			0.10	$0.83	To update parent info at time of enrollment (about 15 min) or to update current account information (less than 10 min). Based on 10 enrollments per mo.
Create & print out updated rollcall and sign in/out sheets			0.05	$0.41	Choose the report you want and ProCare will print updated reports automatically.
Updating & creating birthday lists			0.05	$0.41
Updating & creating school directories			0.05	$0.41
Maintaining a waiting list			0.20	$1.65
Creating letters & address labels			0.30	$2.48
Updating children's immunizations			0.30	$2.48	ProCare will automatically calculate the next immunization due and alert you. You may print out historical data, current alerts or send notices home to the parents all by touching a key.
Creating permission slips or notices for parents			0.15	$1.24
Determining current number of students based on current enrollment			0.20	$1.65	Current enrollment reports, outlining total head count as well as available space, print automatically at your request.
Updating children's schedules for billing or reporting purposes			0.15	$1.24	ProCare manages up to 6 weeks of schedules for reporting current and upcoming enrollment.
Determining child redetermination dates for subsidized billing			0.15	$1.24	ProCare will remind you when childrens' redetermination dates are due.
Total Monthly			1.70	$14.03

Accounts Receivables or Billing

Administrative Task	Manual Time (hrs/month)	Manual Cost ($8.25/hr)	ProCare Time (hrs/month)	ProCare Cost ($8.25/hr)	Comment
Posting reoccurring parent tuition charges (Subsized & Private Pay) Based on billing once a month			0.01	$ 0.08	ProCare will automatically post regular charges & credits for parents by pressing a button. Bill families on multiple billing cycles (weekly, bi-weekly, monthly, etc.). Automatically calculates amounts and maintains a running record of customer balances.
Posting payments Based on posting once a month			0.3	$2.48	Payments can be posted per customer/agency within seconds simultaneously recalculating new balances per ledger, printing receipts and creating a daily deposit report.
End of Year Tax Statements (Annually)			0.25	$2.06	Since charges and credits are maintained in the software, printing end of year statements simply requires the user to enter the date range for the statements and to press print. The program automatically prints statements for end of year tax purposes.
Total Hours/Cost Per Month			2.26	$18.65

Results

Administrative Task	Manual Time (hrs/month)	Manual Cost ($8.25/hr)	ProCare Time (hrs/month)	ProCare Cost ($8.25/hr)	Comment
Total Hours Saved
Total Money Saved Per Month
Total Money Saved Per Year
# Months in which ProCare pays for itself

Bottom Line: In one year, ProCare has paid for itself almost four times over.
After 3 years, you will realize a $10,000 savings!

These are modest estimates of how much time an average center spends on these tasks. When running these processes thru ProCare, involvement for automatic functions require the user to simply press a button and ProCare takes care of the billing and reporting automatically. If these were the only tasks ProCare processed, ProCare's Family Data & Accounting ($950.00) would be paid off in 3 months yet provides years of benefits and time savings. Additionally, tasks such as breaking down revenue for one program vs. another, following up on late parent payments, birthday lists, transportation runs, waiting lists and customer directories would also be automatically updated and printed directly from the system. Finally, form letters, permission slips, address and file labels along with scheduling and enrollment reports would also be included. Times are calculated at 1/100 of an hour. Hourly pay is calculated on a generalized average wage for center employees at $8.25 per hour.