published | 7/5/2010

Daycare Tracking

If you need to print daycare time sheets or keep track of time and attendance hours for your preschool you’ve probably found that manual time sheets are inefficient and time consuming. By using Daycare Software specifically designed for Attendance Tracking you can greatly simplify time keeping tasks and dramatically cut the administrative time involved.

In this article we’ll take a look at how Procare Software® can be used to check children in and out in several different ways, depending on what works best for your child care business. 

1. Parent Check In

View Procare Hardware Solutions.

One way to record time and attendance of children is to allow each parent (or other authorized pick up person) to check the children in at a computer check in station using your own computer or a Procare Touch Computer with built in finger print recognition. Parents simply press their finger, enter their password, and select the children they wish to check in or out. They can even view recent financial activity on their account, see immunizations due, check their children’s schedules and read messages sent from the child care center director. You can also add a signature capture device and require parents to sign their name at the end of the check in process. When parents check their children in, that fact is recorded on each child’s time card.

Procare Software: Parent Check In Example

2. Batch Check In / Bus Runs

Another method for check in is to have a staff member check in a selected group of children all at once, for example all children who ride a particular bus. Just select the group of children to check in and choose to check them into their scheduled classroom, or their default “primary” classroom. Then uncheck any children in the group who were not on the bus and click Process. When children are checked in by this method the initials of the staff member are recorded on the time card of each child.

Procare Software: Batch Check In/Out Example

3. Receptionist Check In

Another option is to have a staff member stationed as receptionist near your entry way. Using the special Receptionist feature they quickly look up the name of the authorized person who is dropping off or picking up the children, confirm their identity, and process the check in directly at the point of drop off or pick up. Using this method the receptionist handles the check in procedure on behalf of the parent, but since the parent is indeed present (at the point of the transaction) the name of the parent is recorded on the child’s time card.

Note: Typically if your child care center is set up for a front desk person to process check in times you would use this feature in lieu of the parent check in method. The two methods are not intended to be used in a mix and match fashion. If you prefer not to use this feature it may be blocked to prevent use by unauthorized personnel.

Procare Software: Receptionist Check In Example

Share This Article

social-icon_facebook social-icon_twitter social-icon_pinterest

Related Articles


Time & Attendance: Batch Check In

An efficient way to check many children in and out at once is not to stand on a ladder and adjust the big hands on a clock. A better way is to use a Time and Attendance program from a ...

Read Article 

Time & Attendance: Bus Run Check In

Does your child care, preschool or after school program have children arrive or depart on the same bus? Are you responsible for keeping track of their attendance? If so Child Care ...

Read Article 

Time & Attendance: One Pick Up, Many Children

Child Care Management Software can help you manage Time and Attendance or children at your childcare center, daycare, preschool or after school program. There are various check in ...

Read Article 

Get Started Today!

Bring a new level of productivity to your center.

Request a Demo
Customer Reviews

Longview, TX

It is easy to use and has everything in one place - student and employee information.

Procare Software User Support

User Support - Our Job is to Make Your Job Easier

Our U.S.-based support team is dedicated to providing solutions, training and tools with the option of remote support technology to diagnose and repair your issues.

We also have an entire support website dedicated to helping you succeed with videos, articles, tips, live webinars and more.