Tracking for Summer Camps with Procare Software

published | 5/1/2017

Procare Software Activities Scheduling Tracking

There are several methods to track summer camps, and the best way will depend on your situation. The good news is that it’s easy to do and just requires some initial setup.

1. Enrollment Status

For this method, a child’s enrollment status is changed to Summer Break when they are not at the center, and Enrolled on weeks when they are present. This can be set up beforehand, as soon as you are aware of each child’s summer schedule.

Schedule Summer Tracking: Enrollment Status

2. Tracking Codes

With this technique, you set up the weeks of your camp and then assign them to the children who will be attending each week. This makes it easy to create sign-in sheets and get quick counts of the children enrolled each week.

Schedule Summer Tracking: Tracking Codes Example

3. Schedule with Absences

If you prefer to have a single schedule for an overall view of your summer, children can be marked absent when they are away or on vacation. This scenario works best when most of your children will be present for the majority of the summer.

Summer Schedule Tracking: Schedule with Absences

4. Multiple Schedules

This is the most complex way to track summer programs, but it has advantages too. You’ll have the most control over billing and no need to record absences; children will be charged for only the weeks they are scheduled.

Schedule Summer Tracking: Multiple Schedules

Watch and Learn

We have a short video, Tracking Summer Camp Enrollment to get you on your way.

Free Webinar: For a more in-depth explanation, watch the Summer Camp Webinar which includes various options for managing your camps!

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