published | 9/4/2013

After School Business Planning Activities Tracking Scheduling

By the time children reach school age, they no longer need full-time care, but they may be involved in before and after school activities at your child care, activity center, or YMCA.

School-age children may account for a large portion of your enrollment, which means tracking their schedules, attendance, and activities are important to the success of your child-centered business.

To help, we’ve compiled a list of previous articles on tracking information for children in before and after school programs. If you’re already using Procare Software this will be a handy reference, and if you’re just learning about Procare for the first time, you’ll get an idea of the powerful child care management options available to help you manage sign in/out records, school-age schedules, and after school activity lists.

Sign In for School-Age Children

Whether children are dropped off by their parents or arrive by bus, you’ll need to keep track of their time and attendance. There are several methods for signing children in and out that range from printing paper sign-in sheets, to electronic child time cards, to curbside check-in using a mobile web app.

See: Here Comes the Bus: Before & After School Hours

Scheduling School Out and In-Service Days

On typical school days, children in grades K-5 would likely have recurring schedules assigned to them. Although some might be scheduled for before school or after school only, while others may be scheduled for both, their individual schedules during the school year would seldom vary. However, at times when school is closed for vacation, spring break or school out and in-service days, these same children may be at your center for the full day. While typical school days may be handled with Schedule Templates, days that school is out are treated as Schedule Exceptions.

See: School-Age Schedules & School Out Days

Manage After School Activities

If you’re in charge of tracking after school activities, you’ll not only need to know who is enrolled, but how many slots are still open and when the next session begins. And, if a class builds on skills learned at the previous level, like swimming, gymnastics, karate or soccer, you’ll need to keep track of prerequisites too. You may even need to produce a catalog of activities showing when each session is offered.

See: Manage Activities, Day Camps and After School Programs

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