published | 3/14/2011

Daycare Tracking Software

Just like a pilot needs important information and controls at their fingertips, child care owners and directors need ready access to key metrics regarding the children and teachers at their center. And although you’ve probably never used the control panel in the cockpit of an airplane, you’re certainly familiar with the dashboard in your car. Knowing how fast you’re going, your fuel level, engine status and mileage are key things available at a glance.

What if your Child Care Management Software could give you the information you need on a single screen? What if you could easily see how many children and teachers were checked in, get a quick list of upcoming birthdays and see an at-a-glance graph of revenue totals?

Ask no more. The Dashboard panel of Procare Software® gives you all this information with a single click. You can even customize the layout deciding which items to display and how the screen should be arranged. And, best of all, the Dashboard comes as a standard feature in all configurations of Procare.

Classroom Counts

The Procare Dashboard includes two options for classroom counts. Choose to see either the number of children checked into each class only, or the numbers of both children and teachers checked in. If your child to teacher ratios are not met (too many children are checked in per the number of teachers) the classroom turns red – so you’ll quickly know where to reallocate your staff.

Procare Software: Dashboard Classroom Counts Example

Currently Checked In

View lists of children and/or staff members who are currently checked in showing each person’s name and check in time.

Procare Software: Dashboard View Checked In Children and Staff Example

Birthday List

You’ll never forget a child’s birthday with a quick glance at the upcoming birthday list – automatically sorted to display children with the closest birthday at the top.

Procare Software: Dashboard Upcoming Birthdays Example

Weekly FTE (Full Time Equivalency)

See your weekly FTE, based on child schedules for the current week, broken down by classroom.

Procare Software: Dashboard FTE Example

Revenue Graph

With the at-a-glance revenue graph you’ll get a quick view of weekly, monthly and year to date totals based on tuition and other fees charged to your families and agencies, like DHS.

Procare Software: Dashboard Revenue Example

Accounts Receivable

If you manage more than one child care location you’ll really like the Account Ledger Rollup summary that displays the total of outstanding balances from each location.

Procare Software: Ledger Rollup Example

Using the Dashboard

For more information see: Using the Dashboard (which includes a video clip)

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Sioux Falls, SD

I have had a positive experience with everyone I have dealt with at Procare since my first inquiry call last year. They are very helpful and make managing a childcare program very easy!

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