Monitor Staff-Child Ratios

Monitor Staff-Child Ratios

Closely monitoring and managing staff-child ratios is important not only for the development of children, but is governed by state requirements. Stay in compliance and provide the best care with Procare’s Staff-Child Ratio monitoring system.

Why is monitoring staff-child ratios important?

COVID-19 Safety

Keep your staff and children safe while maintaining social distancing and cluster management.

Real-time Monitoring

View real-time child-to-staff ratios anytime. Set up alerts to get notified when your ratio is off.

Better Center Management

Track vacancy and occupancy by classroom and drive financial decision making.

“Understanding the cost by child and classroom is vital to making good business decisions – you must identify any revenue gaps before you can identify ways to fill it.”

– Louise Stoney, Early Childhood Investigations’ webinar

Track the staff-child ratio for every room at your child care center and get notified with our smart alert system if the ratio is off. Simply configure your ratio by room, day or time, and never worry about going out of ratio. Always stay ahead of licensing compliance needs.

Create a ratio alert

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Staff-Child Ratios General Guidelines

Staff and child ratios are provided by the state where your child care center resides. Below is an example of typical allowable ratios, but it is important to check with your particular licensing or state regulations to determine the proper ratios for your center or preschool. Please note that due to COVID-19 many state regulations will include reduced staff-child ratios.

Children’s AgeStaff-Child RatioMaximum Group Size
Infant (younger than 12 months)1 Adult per 3-4 infants2 Adults with 6-8 Infants
Younger Toddler (1-2 years)1 Adult per 3-6 younger toddlers2 Adults with 6-12 young toddlers
Older Toddler (2-3 years)1 Adult per 4-6 older toddlers2 Adults with 8-12 older toddlers
Preschooler (3-5 years)1 Adult per 6-10 preschoolers2 Adults with 12-20 preschoolers
School Age1 Adult per 10-12 school-age children2 Adults with 20-24 school-age children
Information provided by https://www.childcare.gov/index.php/consumer-education/ratios-and-group-sizes

Additional Resources

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