Procare Desktop Version

Powerful Software to Control Every Aspect of Your Organization

Procare’s desktop solution provides comprehensive child care management software with the power to help you manage every aspect of your center, enrich classroom and parent interactions, and automate the payment process. No matter the complexity of your billing and back-office tasks, Procare can be customized to meet every need. We even make it easy to connect to other specialty systems such as payroll to make Procare the one-stop hub for everything you need to successfully run your center.

We have used Procare since 1996 and tried 2 other systems prior to finding out more about Procare through use of their demo. We’ve upgraded each version which has enhanced se…

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Terri

We have used Procare since 1996 and tried 2 other systems prior to finding out more about Procare through use of their demo. We’ve upgraded each version which has enhanced services each time. The sales and technical support personnel are very informative, friendly, and accessible. We also use Tuition Express which makes collections a breeze. Additionally, we use the key-less entry system for enhanced security. Procare has kept up with the needs of families and childcare center management by making these additional options.

Terri

Procare allows me to “work smart and not hard.” I have used this software almost ten years and this company is constantly improving- great product! I have referred several other D…

Read More

Toni

Procare allows me to “work smart and not hard.” I have used this software almost ten years and this company is constantly improving- great product! I have referred several other Daycare Providers to this program and it has been a great benefit to them as well. I must comment that I am especially grateful that I was able to start small and move into more aspects of this software as I grew- there was and is always another “piece” to move into as the business grows.

Procare has been a great benefit to me as an Administrator of a Small Business. Record keeping is awesome. It is user friendly to the parents and my staff to include: time clock and registering children in and out daily. It has been very helpful to me especially with Tuition Express which allows parents to pay with a credit card, bank draft and more. Options for clients is always a “PLUS”. Generating and printing reports is a whiz. I especially being able to complete my own payroll. Great Software!

Toni

“We love it!”

It’s easy for all of us, although there are many options it is quick and everyone caught on easily. It’s been awesome having the accounting pretty much d…

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Julie

“We love it!”

It’s easy for all of us, although there are many options it is quick and everyone caught on easily. It’s been awesome having the accounting pretty much done for me because all the numbers are right there!

I like how easy it is to use, I like how everything is connected. We have cloud storage so it’s so convenient to access from anywhere! It’s nice that the employees information is kept in the same place as everything else. There are so many great features that I can’t pick a favorite, but I do love being able to see daily numbers etc. The billing is smooth.

Julie

The benefits we’ve realized by using Tuition Express is that we get emails to see when payments are made before they even post to the account. This allows us to better budget whe…

Read More

Leona

The benefits we’ve realized by using Tuition Express is that we get emails to see when payments are made before they even post to the account. This allows us to better budget when payments are coming in.  The best thing I like most about Tuition Express is the convenience of processing tuition payments along with electronic deposits of online payments.

Leona

The Tuition Express ledger function is how we track and process all of our tuition charges to customers. This is an integral part of our business.  I like that this product is very st…

Read More

Erica

The Tuition Express ledger function is how we track and process all of our tuition charges to customers. This is an integral part of our business.  I like that this product is very straight forward. It’s easy to understand and easy for our customers to use. We process all of our credit card payments through Tuition Express, and we use it to manage our Account Receivables.

Erica

AMAZING! We would have remind the same families to pay their tuition weekly and now it is all collected automatically.

Tuition Express has made the office more efficient. There is less…

Read More

Stephanie

AMAZING! We would have remind the same families to pay their tuition weekly and now it is all collected automatically.

Tuition Express has made the office more efficient. There is less time spent collecting outstanding tuition balances. The parents have access to their account information around the clock!

Stephanie

Most of all, I am not posting payments, writing out deposits, driving to bank all the time, which gives me extra time for other responsibilities. I love the fact that the receipts are emailed…

Read More

Debbie

Most of all, I am not posting payments, writing out deposits, driving to bank all the time, which gives me extra time for other responsibilities. I love the fact that the receipts are emailed, it saves on paper. My parents LOVE the emailed receipts, how fast they can check out their children, swipe their card, and be done!

I rarely make deposits any more. At first we had only a few parents sign up for Tuition Express, but now I only have maybe 2 payments a week that I need to deposit. Sometimes we go a week to 2 weeks without a payment by check or cash. It gives me time to focus on other things.

Debbie

Overall, my experience with Tuition Express has been positive. The customer service has been excellent as well as the product and results.  Tuition Express is easy to use and provides…

Read More

KRisten

Overall, my experience with Tuition Express has been positive. The customer service has been excellent as well as the product and results.  Tuition Express is easy to use and provides a great ROI! It helped our early care and education centers ensure that tuition was billed on time, the correct tuition amount was billed, that tuition was collected on time, and that proper late fees and discounts were assessed. This made budgeting and auditing so much easier. Parents appreciated the convenience of being able to make tuition payments with a credit card and being able to pay remotely.

KRisten

“Tuition Express”

Our tuition fees are paid on time. We do not have to track clients down for payment. Most of them use the ACH option or pay from their phones.

There is no…

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Paula

“Tuition Express”

Our tuition fees are paid on time. We do not have to track clients down for payment. Most of them use the ACH option or pay from their phones.

There is nothing that I don’t like about Tuition Express. It has made my job so much easier. It has made the weekly collection of tuition seamless. We use ProCare Cloud as well and our parents even have the option to pay from their phones.

Paula

“Our life was made simpler!”

We have taken the man power out of collections. This system gives us automation. We are able to build better relationships with our clients because th…

Read More

Tracy

“Our life was made simpler!”

We have taken the man power out of collections. This system gives us automation. We are able to build better relationships with our clients because the money issue is solved.

Collecting tuition used to be a full time job for my business manager. Now she is able to put energy into other projects because we have streamlined the collection of payments.

Tracy

“We use Tuition Express to process our weekly income and love it!”

Tuition Express saves time and man hours. It is flawless in helping us acquire payment from each of our f…

Read More

Lori

“We use Tuition Express to process our weekly income and love it!”

Tuition Express saves time and man hours. It is flawless in helping us acquire payment from each of our families. The creators and software managers at Tuition Express really know the world of Learning Centers and have created and maintained an effective tool for helping us charge for enrollment, registration, weekly tuition and other miscellaneous charges in a manner that is time effective and thorough. The customer service is top notch!

Lori

Tuition Express provides seamless interaction between Procare Select and billing. The system is easy for my staff and our parents to use. As a business owner, it is great to be able to…

Read More

Jennifer

Tuition Express provides seamless interaction between Procare Select and billing. The system is easy for my staff and our parents to use. As a business owner, it is great to be able to access the software remotely via the cloud. In addition, the reports are easy to pull and easy to understand.

Jennifer

“Fast, Professional, East-To-Understand”

Wonderful experience with my customer service representative- or should I say expert. My questions were addressed with ease and I was even…

Read More

Jessie

“Fast, Professional, East-To-Understand”

Wonderful experience with my customer service representative- or should I say expert. My questions were addressed with ease and I was even given tips and advice to make my navigation with the software even easier than it was before.

I love that Tuition Express is overall self-explanatory and easy to get used to. It’s a plus that their customer service is excellent and makes me feel confident that any issues or questions our center comes upon will be solved almost immediately.

Jessie

Procare saves us many hours every week. We do not figure accounts or depend on spreadsheets, or even correct data entry. We do have about 5 parents that like to pay cash, but the other…

Read More

Debbie

Procare saves us many hours every week. We do not figure accounts or depend on spreadsheets, or even correct data entry. We do have about 5 parents that like to pay cash, but the other 50 or so families all pay with debit card or auto debit, which automatically posts to their account and updates. It helps us to look professional and current. It is also a great safety feature. Procare has a place for pictures of each child, parent, and anyone the parent authorizes to pick up their children. So we can quickly access who can pick up a child and what they look like. Everyone at my center loves Procare and it improves the quality of my business.

Debbie

Thank you for your expert, patient and very pleasant help with our additions to Procare software last week.  I can say that everyone I have had the pleasure to deal with in this trans…

Read More

Thank you for your expert, patient and very pleasant help with our additions to Procare software last week.  I can say that everyone I have had the pleasure to deal with in this transition were top notch people.  All of you worked well with me and helped me better understand the new software. I’m sure you haven’t heard the last of me and I look forward to your team’s support in the future.

Software Features

Family & Child Records

Manage Family and Child Information

Simplify child care administration by allowing quick access to parent and child records. Quickly look up parent and child information, handle daycare scheduling, track immunization history, run classroom reports and track bus run assignments. Easily create, print and email letters, forms and permission slips with Procare’s child care management software.

Recordkeeping Features 

  • Parent & Child Information Tracking
  • Emergency Contacts & Authorized Pickup Information
  • Enrollment Tracking: Enrolled, Waiting List, etc.
  • Daycare Scheduling: True Calendar-Based Schedules
  • Vacation & Absence Tracking
  • Class Size and Child-Staff Ratios
  • Import Photos of Children, Parents & Authorized Pickups
  • Immunization Tracking & Alerts
  • Electronic Document Storage for Families & Children
  • Log Notes for Families & Children
  • Word Processing, Letter Merge & Email
  • Multiple Users – Access Records Simultaneously
  • Integrated Texting – Seamlessly Send Messages to Parents

Forms & Reports

  • Family & Child Information
  • Photo Name Badges
  • Roll Call Sheets, Sign-In & Sign-Out Sheets
  • Classroom Directories
  • Address & File Labels
  • FTE & Classroom Enrollment Reports
  • Birthday Lists & Child Age Reports
  • Immunizations Due
  • Bus Run / Transportation Lists
  • Child Enrollment Reporting: Enrolled, Wait List, Withdrawn

Download Sample Reports

Track Child Care Attendance & Print Time Sheets

With Procare’s time and student attendance tracking software, you’ll have child attendance and timesheet information available when you need it. Allow parents and authorized pickup people to check in using contactless QR codes and GPS technology*, at a computer check-in station or Procare Touch Computer. Simplify communication with families at your child care center by sending messages and allowing access to view schedules, child immunizations and account balances.

Learn More About Attendance Tracking

*Available to Procare Desktop customers through fully integrated Procare Parent Engagement

Time & Attendance Features

Time tracking accuracy at your center dramatically improves with automatic calculation of hours for child tuition, overtime and late pick up fees. 

  • Parent & Child Information Tracking
  • Emergency Contacts & Authorized Pickup Information
  • Enrollment Tracking: Enrolled, Waiting List, etc.
  • Daycare Scheduling: True Calendar-Based Schedules
  • Vacation & Absence Tracking
  • Class Size and Child-Staff Ratios
  • Import Photos of Children, Parents & Authorized Pickups
  • Immunization Tracking & Alerts
  • Electronic Document Storage for Families & Children
  • Log Notes for Families & Children
  • Word Processing, Letter Merge & Email
  • Multiple Users – Access Records Simultaneously
  • Integrated Texting – Seamlessly Send Messages to Parents

Child Care Attendance Reports

Print time sheets and other standard child care attendance reports or create your own with the built-in Data Viewer.

  • Family & Child Information
  • Photo Name Badges
  • Roll Call Sheets, Sign-In & Sign-Out Sheets
  • Classroom Directories
  • Address & File Labels
  • FTE & Classroom Enrollment Reports
  • Birthday Lists & Child Age Reports
  • Immunizations Due
  • Bus Run / Transportation Lists
  • Child Enrollment Reporting: Enrolled, Wait List, Withdrawn

Download Report Examples

Meal Tracking & Food Program Management

Procare’s desktop solution keeps track of meals served for breakfast, lunch, dinner and snacks at your child care center. Record meal counts based on child schedules or actual attendance with details like free, reduced and paid status. See meals claimed for reimbursement separate from non-eligible meals. Print classroom meal rosters, menus and meal count reports based on age group.

Procare provides food program information for daycare centers participating in the USDA Child and Adult Care Food Program (CACFP).

Meal Tracking Features

  • Parent & Child Information Record Daily Meal Counts
  • Track Family Eligibility Status
  • Use the Menu Planning Calendar
  • Save & Load Menu Templates

Food Program Reports

  • Weekly & Monthly Menus
  • Meal Roll Call Sheets
  • Age Group Meal Counts
  • Detailed Record of Meals Served & Claimed
  • Monthly Reimbursement Calculation

Download Example Reports

Curriculum & Activity Planning

Quickly create and manage a series of child care activities, classes, camps or programs and efficiently assign them to children either individually or through a batch assignment screen. Activity fees can even be set to automatically charge the family at the same time.

Procare Activity Management is perfect for classes with prerequisites where children demonstrate advancing skill levels, like swimming, soccer, karate and dance. It’s also a great tool for managing after school enrichment programs, as well as day camps and summer camp sessions.

  • Day Camps & Summer Camps
  • Swimming, Soccer, Karate, Gymnastics, Dance Studios
  • After School Programs
  • Child Activity Centers

Learn More About Our Alignment with State Standards and Montessori Standards

Activity Management Features

  • Define Activity Categories and Locations
  • Schedule Unlimited Sessions
  • Set Class Limits
  • Handle Prerequisites
  • Assign Instructors
  • Charge Activity Fees

Child Activity Reports

  • Activities Catalog
  • Activity Roll Call Sheets
  • Activity Sign-Up Sheets
  • Child Activity Lists

Center Financial Accounting

Family Accounting

Track each family’s balance including their history of registration fees, tuition charges, family discounts and payments received. Easily handle bookkeeping tasks like printing tax statements and parent receipts. Quickly record payments yourself using the Batch Payment feature and automate your payment collection.

Automated child care billing in Procare records child care and daycare tuition charges, supply and activity fees, and co-payments and family discounts in seconds. You can also manage hourly billing, overtime and late pickup fees with ease. Quickly record late payment fees and print notices for all past due accounts. Split fees for divorced parents and separate family co-payments from government agency totals.

Child Care Billing Features

  • Process Recurring Tuition Fees
  • Link Fees to Child’s Schedule
  • Billing for Divorced & Subsidized Families
  • Financial History for Each Family Account
  • Record Fees as a Batch to Specific Groups
  • Post Late Fees as a Percentage or Fixed Amount
  • Track Deposits for Summer, Fall, etc.
  • Print Receipts Automatically
  • Complete Audit Trail / Change Log

Accounting Reports for Your Child Care Center

  • Family Account Balance
  • Account Activity Reports
  • Customer Statements and Receipts
  • Aging Reports / Accounts Receivable
  • Total Revenue and Income Reports
  • Bank Deposit Reports
  • Year-End Tax Statements
  • Receivable Journal Summary

Download Report Examples

Agency Accounting

Manage payments from agencies like DHS, DFACS, DCFS, Head Start and similar programs for subsidized child care, daycare and preschool programs. You’ll know how much is owed from each family and agency, and easily monitor outstanding balances from prior months.

Agency Payment Tracking Features

  • Track Agency Fees Separate from Family Co-pays
  • Apply Agency Payments to Specific Fees for Each Child
  • Monitor Past Due Balances
  • Print Agency Balance and Aging Reports
  • Write off Unpaid Fees or Transfer to Parent
  • Track Child Contract by Agency
  • Store Agency Documents in Electronic Format for Each Family

Comprehensive Financial Management 

Simplify paying bills and tracking expenses as well as handling budgeting and overall financial reporting for the business side of your daycare center, child care center, preschool or similar child-centered business. Get a full understanding of company finances and make profitable business decisions based on revenue flow.

Maintain a record of your vendors, payment terms and standard expense categories like classroom supplies, maintenance, utilities and rent. Then establish a budget, enter beginning balances, select a fiscal year and reconcile your checkbook. You can even make journal entries for expenses like bank fees or track credit card purchases.

Learn more about Daycare Bookkeeping & Family Accounting

Expenses and Ledger Features

  • Consolidated Financial Reporting
  • Flexible Chart of Accounts
  • Cash or Accrual Basis Accounting
  • Budgeting for Revenue and Expenses
  • Easy Month- & Year-End Closing
  • Checkbook Reconciliation

Child Care Business Reports

  • Income Statement (Profit and Loss)
  • Balance Sheet
  • Trial Balance
  • Budget Variance Report
  • General Journal – Summary and Detail
  • Checkbook Register Summary

Staff

Manage Staff Data & Information

Organize information and print forms and reports for staff at your child care center. Keep important staff records at your fingertips, including staff schedules and time card hours. Estimate current payroll costs based on hours worked, including automatic calculation of straight and overtime hours. Track benefit hours like vacation, sick time, training and holidays. Benefit hours may even be posted to all staff at once; time card hours and benefits may be imported directly to payroll checks. Maintain careful monitoring of real-time child-staff ratios and attendance trends.

Staff Information Tracking

  • Immunization Records
  • Time Card Calculation
  • Vacation, Sick, Training, Holidays, etc.
  • Staff Scheduling
  • Staff Log Notes
  • Electronic Document Storage

Employee Forms and Reports

  • Employee / Classroom Schedules
  • Sign-In & -Out Sheets
  • Employee Time Card Reporting
  • Benefit Hours: Vacation, Sick, Training, Holidays
  • Staff Immunization Summary

Download Report Examples

Payroll

Maintain payroll records and calculate paychecks for your daycare or similar child-centered business. Save hundreds of dollars per year processing your payroll in-house. Quickly calculate staff time card hours, deduct withholdings, accrue vacation and sick time hours, and print payroll checks with just a few clicks of the mouse. You can even use direct deposit to transfer funds from your account directly to the bank account of each staff member.

Payroll Features

  • One-Step Payroll Calculation
  • Multiple Pay Rates per Employee
  • Flexible Overtime Calculation
  • Accrue Vacation and Sick Time
  • Deduct Standard Withholdings
  • Create Your Own Withholdings
  • Track Employee Advances
  • Calculate Overtime Hours
  • Create a Direct Deposit File for Your Bank
  • Download Up-to-Date Tax Tables
  • Annual W2 Software Available

Daycare Payroll & Tax Information

  • Tax Deposit Information
  • Form 941 Information
  • Employee Payroll Summary
  • Employee Check Summary
  • Employee Earnings Summary
  • Withholdings Summary
  • Payroll Journal Summary
  • *Annual W2 and 1099 services are available for an additional fee. Learn more.

Download Report Examples

Parent Engagement

Parent Engagement Features

Available with Procare Parent Engagement

Any successful child care center understands the importance of building meaningful connections with parents and families. To support centers, Procare offers a fully integrated web- and mobile-based parent engagement solution for Procare Desktop customers.

By adding Procare Parent Engagement, desktop solution customers can stay connected with the families they serve by sharing important moments, information, learning milestones and more through an easy-to-use app.

Learn more about Procare Parent Engagement

Available with Procare Engage

Corporations & Franchises

Corporate Tracking

Easily access and export data from multiple child care locations into spreadsheet format. Audit and compare center performance, revenue flow and enrollment. Standard data categories include charges, payments, aging, enrollment, straight and overtime hours (including cost factors), FTE numbers and more.

  • Compare data for each location side-by-side.
  • Create numeric categories like the number of tours given, number of parent conferences, etc.
  • Use Excel to make your own worksheets that read data from the Operations Report.

*Additional fees may apply for custom programming based on specific payroll or GL requirements.

Not included in bundle pricing, please call 800-338-3884 to learn more.

Operations Report Data

  • Total Charge / Credit / Payment Reporting
  • Deposit / Deposit Refund
  • Beginning and Ending Balances for Accounts and Agencies
  • Active / Inactive Accounts with Balance Due
  • Total Voided Charges / Credits
  • Customer / Agency Aging
  • Customer / Agency Prepaid
  • Customer / Agency Revenue
  • Total AR for Date Range
  • Classroom FTE (Full Time Equivalent)
  • Changes in Enrollment
  • Employee Hourly / Salary Costs
  • Cost Centers
  • Total Employee Costs
  • ST / OT Hours

Payroll Import File 

Gather staff time card hours from Procare and import them into your third-party payroll system / company for processing. Custom files may be created for import into specific payroll systems, such as ADP, Paychex, etc.*

AP / GL Import File 

Consolidate and import general ledger activity to your organization’s back-end GL accounting system, such as MAS 90, Great Plains, etc.*

Learn more about Corporate Tools and Franchise Management with Procare

We save you time and money by streamlining core administrative functions while raising the bar for the parent experience.

Procare Hardware

Take your customized Procare software solutions to the next level with integrated hardware check-in and security options.

Learn more about Procare Hardware

Procare has the solution for you.

With Procare, you’ll get help finding the right solutions for your child care business from the most experienced team of software consultants in the industry. 

We have used Procare since 1996 and tried 2 other systems prior to finding out more about Procare through use of their demo. We’ve upgraded each version which has enhanced servic…

Read More

Terri

We have used Procare since 1996 and tried 2 other systems prior to finding out more about Procare through use of their demo. We’ve upgraded each version which has enhanced services each time. The sales and technical support personnel are very informative, friendly, and accessible. We also use Tuition Express which makes collections a breeze. Additionally, we use the key-less entry system for enhanced security. Procare has kept up with the needs of families and childcare center management by making these additional options.

Terri

Procare allows me to “work smart and not hard.” I have used this software almost ten years and this company is constantly improving- great product! I have referred several other D…

Read More

Toni

Procare allows me to “work smart and not hard.” I have used this software almost ten years and this company is constantly improving- great product! I have referred several other Daycare Providers to this program and it has been a great benefit to them as well. I must comment that I am especially grateful that I was able to start small and move into more aspects of this software as I grew- there was and is always another “piece” to move into as the business grows.

Procare has been a great benefit to me as an Administrator of a Small Business. Record keeping is awesome. It is user friendly to the parents and my staff to include: time clock and registering children in and out daily. It has been very helpful to me especially with Tuition Express which allows parents to pay with a credit card, bank draft and more. Options for clients is always a “PLUS”. Generating and printing reports is a whiz. I especially being able to complete my own payroll. Great Software!

Toni

“We love it!”

It’s easy for all of us, although there are many options it is quick and everyone caught on easily. It’s been awesome having the accounting pretty much d…

Read More

Julie

“We love it!”

It’s easy for all of us, although there are many options it is quick and everyone caught on easily. It’s been awesome having the accounting pretty much done for me because all the numbers are right there!

I like how easy it is to use, I like how everything is connected. We have cloud storage so it’s so convenient to access from anywhere! It’s nice that the employees information is kept in the same place as everything else. There are so many great features that I can’t pick a favorite, but I do love being able to see daily numbers etc. The billing is smooth.

Julie

The benefits we’ve realized by using Tuition Express is that we get emails to see when payments are made before they even post to the account. This allows us to better budget whe…

Read More

Leona

The benefits we’ve realized by using Tuition Express is that we get emails to see when payments are made before they even post to the account. This allows us to better budget when payments are coming in.  The best thing I like most about Tuition Express is the convenience of processing tuition payments along with electronic deposits of online payments.

Leona

The Tuition Express ledger function is how we track and process all of our tuition charges to customers. This is an integral part of our business.  I like that this product is very st…

Read More

Erica

The Tuition Express ledger function is how we track and process all of our tuition charges to customers. This is an integral part of our business.  I like that this product is very straight forward. It’s easy to understand and easy for our customers to use. We process all of our credit card payments through Tuition Express, and we use it to manage our Account Receivables.

Erica

AMAZING! We would have remind the same families to pay their tuition weekly and now it is all collected automatically.

Tuition Express has made the office more efficient. There is less…

Read More

Stephanie

AMAZING! We would have remind the same families to pay their tuition weekly and now it is all collected automatically.

Tuition Express has made the office more efficient. There is less time spent collecting outstanding tuition balances. The parents have access to their account information around the clock!

Stephanie

Most of all, I am not posting payments, writing out deposits, driving to bank all the time, which gives me extra time for other responsibilities. I love the fact that the receipts are emailed…

Read More

Debbie

Most of all, I am not posting payments, writing out deposits, driving to bank all the time, which gives me extra time for other responsibilities. I love the fact that the receipts are emailed, it saves on paper. My parents LOVE the emailed receipts, how fast they can check out their children, swipe their card, and be done!

I rarely make deposits any more. At first we had only a few parents sign up for Tuition Express, but now I only have maybe 2 payments a week that I need to deposit. Sometimes we go a week to 2 weeks without a payment by check or cash. It gives me time to focus on other things.

Debbie

Overall, my experience with Tuition Express has been positive. The customer service has been excellent as well as the product and results.  Tuition Express is easy to use and provides…

Read More

KRisten

Overall, my experience with Tuition Express has been positive. The customer service has been excellent as well as the product and results.  Tuition Express is easy to use and provides a great ROI! It helped our early care and education centers ensure that tuition was billed on time, the correct tuition amount was billed, that tuition was collected on time, and that proper late fees and discounts were assessed. This made budgeting and auditing so much easier. Parents appreciated the convenience of being able to make tuition payments with a credit card and being able to pay remotely.

KRisten

“Tuition Express”

Our tuition fees are paid on time. We do not have to track clients down for payment. Most of them use the ACH option or pay from their phones.

There is no…

Read More

Paula

“Tuition Express”

Our tuition fees are paid on time. We do not have to track clients down for payment. Most of them use the ACH option or pay from their phones.

There is nothing that I don’t like about Tuition Express. It has made my job so much easier. It has made the weekly collection of tuition seamless. We use ProCare Cloud as well and our parents even have the option to pay from their phones.

Paula

“Our life was made simpler!”

We have taken the man power out of collections. This system gives us automation. We are able to build better relationships with our clients because th…

Read More

Tracy

“Our life was made simpler!”

We have taken the man power out of collections. This system gives us automation. We are able to build better relationships with our clients because the money issue is solved.

Collecting tuition used to be a full time job for my business manager. Now she is able to put energy into other projects because we have streamlined the collection of payments.

Tracy

“We use Tuition Express to process our weekly income and love it!”

Tuition Express saves time and man hours. It is flawless in helping us acquire payment from each of our f…

Read More

Lori

“We use Tuition Express to process our weekly income and love it!”

Tuition Express saves time and man hours. It is flawless in helping us acquire payment from each of our families. The creators and software managers at Tuition Express really know the world of Learning Centers and have created and maintained an effective tool for helping us charge for enrollment, registration, weekly tuition and other miscellaneous charges in a manner that is time effective and thorough. The customer service is top notch!

Lori

Tuition Express provides seamless interaction between Procare Select and billing. The system is easy for my staff and our parents to use. As a business owner, it is great to be able to…

Read More

Jennifer

Tuition Express provides seamless interaction between Procare Select and billing. The system is easy for my staff and our parents to use. As a business owner, it is great to be able to access the software remotely via the cloud. In addition, the reports are easy to pull and easy to understand.

Jennifer

“Fast, Professional, East-To-Understand”

Wonderful experience with my customer service representative- or should I say expert. My questions were addressed with ease and I was even…

Read More

Jessie

“Fast, Professional, East-To-Understand”

Wonderful experience with my customer service representative- or should I say expert. My questions were addressed with ease and I was even given tips and advice to make my navigation with the software even easier than it was before.

I love that Tuition Express is overall self-explanatory and easy to get used to. It’s a plus that their customer service is excellent and makes me feel confident that any issues or questions our center comes upon will be solved almost immediately.

Jessie

Procare saves us many hours every week. We do not figure accounts or depend on spreadsheets, or even correct data entry. We do have about 5 parents that like to pay cash, but the other…

Read More

Debbie

Procare saves us many hours every week. We do not figure accounts or depend on spreadsheets, or even correct data entry. We do have about 5 parents that like to pay cash, but the other 50 or so families all pay with debit card or auto debit, which automatically posts to their account and updates. It helps us to look professional and current. It is also a great safety feature. Procare has a place for pictures of each child, parent, and anyone the parent authorizes to pick up their children. So we can quickly access who can pick up a child and what they look like. Everyone at my center loves Procare and it improves the quality of my business.

Debbie

Thank you for your expert, patient and very pleasant help with our additions to Procare software last week.  I can say that everyone I have had the pleasure to deal with in this trans…

Read More

Thank you for your expert, patient and very pleasant help with our additions to Procare software last week.  I can say that everyone I have had the pleasure to deal with in this transition were top notch people.  All of you worked well with me and helped me better understand the new software. I’m sure you haven’t heard the last of me and I look forward to your team’s support in the future.

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