Procare online version is a powerful, yet easy-to-use child care app and web platform that keeps you connected and in control of your child care center – wherever you are
Procare online version is your all-in-one online solution – available on any device and any platform through our web and mobile apps – helping you remain engaged with your team and families. Whether you manage a child care center or a before and after school program, Procare’s daycare app functionality ensures you’re always connected and in control.
Invoicing, Billing & Payments
Online billing with the lowest transaction fees and fastest payout timelines. No more chasing after payments. Simply set up recurring plans to get your payments automatically, safe and secure.
Recurring Billing Plans
Set up weekly, bi-weekly or monthly recurring tuition and attendance plans, customizable for each student.
- Process payments online through ACH or credit card
- Add preset charges to each line item
- Apply sibling or subsidy discounts
- Get a simplified snapshot of each family’s balance
Real-Time Charges Based on Attendance
Customize our recurring formula for sign-in and sign-out to charge parents only for recorded attendance hours at your child care center.
- Activity-based charges for after school programs
- Customize charges based on room, day & time
- Add charges for late pickups
- Ditch your calculator: we do the math for you
Send a one-time invoice to families any time and add preset charges for quick set-up.
Process payments online via ACH or credit card – and offer automatic payments for worry-free tuition collection.
Charge parents only for hours, day or week based on attendance with our built-in algorithm.
Sibling Discounts & Subsidy
Configure invoices and pull reports any time for special discounts or child care subsidy programs.
Parents can pay online through our iOS or Android app. Collect payments with ease.
Lowest Transaction Fees
Partner with Procare Online to qualify for low transaction fees and fast payment timelines based on enrollment.
Procare is integrated with Tuition Express®
Tuition Express is the most efficient and secure child care billing software. Accept one-time or completely automated payments. Convenient for parents, while providing integrated, real-time data and functionality for providers.
Sign In-Out App & Staff Time Clock
No more stacks of sign-out sheets filling your back office. Go digital with a mobile tablet and Procare Sign In-Out app.
We digitize your sign in-out process with our one-touch mobile solution for students and staff. Keep your parents and licensing agencies happy.
Staff Time Clock
Save time and improve the accuracy of your child care business reporting with Procare Staff Time Clock.
Easily track your staff payroll hours and send reports to your bookkeeper to run paychecks.
Monitor Child-Staff Ratios
Track the student-staff ratio for every room at your child care center and get notified with our smart alert system if the ratio is off.
Simply configure your ratio by room, day or time, and never worry about going out of ratio. Always stay ahead of licensing compliance needs.
Charge Parents for Extended Care or Late Pick-Ups
Procare lets you track time by the minute and charge parents for late pick-ups with our integrated billing solution.
Customize rates, configure a grace period and handle siblings with ease.
Authorized Pick-Up Lists
Add any number of authorized pick-ups for each student at your child care center.
Do you have families who carpool? Simply authorize another parent or guardian as a carpool pick-up, and they can use the same pin when signing out a student.
Sign In-Out Alerts & Notifications: We automatically send secure email and push notifications to parents to update them on sign-in and sign-out status.
Digital Sign-In & Sign-Out
Check in students and staff securely. Record accurate timestamps for your reporting.
Lock your device and turn it into a self-service sign-in kiosk with a secure pin or quick pin-less mode.
Signatures & Notes
Capture digital signatures and a note from authorized pick-ups.
Ratios & Monitoring
View real-time child-to-staff ratios anytime. Set up alerts to get notified when your ratio is off.
Staff Timecard to Payroll
Track your payroll hours with child care staff clock-in and easily integrate with payroll systems.
Record and manage student absence records along with detailed notes.
Pick-Up & Drop-Off Form
Configure a fully customizable form for authorized pick-ups to fill out during sign-in and sign-out.
Generate reports for child care licensing, payroll hours, center management or billing.
Maintain a list of authorized pick-ups for each family.
Staff Time Clock
Available with Procare online version
Track your staff time clock and connect them to payroll easily. Go digital with a mobile tablet.
We digitize clock-in hours with a one-touch mobile solution for staff.
Time Clock Dashboard
Track your payroll hours with our time clock features. All these payroll reports can be used by your bookkeeper to run paychecks.
- Visualize daily, weekly or monthly hours
- Print daily or monthly report in .xls or .pdf
- Monitor staff count in each room
Mobile Kiosk for Clock-In
Use unique 4-digit pin to clock in from a mobile kiosk. Accurate timestamps get captured and synced with the cloud.
- Staff can clock in to specific rooms
- Clock-out and record breaks
- Secure to run only with admin permissions
Digital Clock In-Out
Staff clock in securely. Record accurate timestamps for payroll and reporting.
Sync clock-in hours in real time to calculate payroll.
Manage ratios. Get alerts when you have less or more staff.
Run the daycare app as a self-service kiosk with a secure pin.
Staff permissions to monitor their clock-in.
Download daily, weekly or monthly reports in .xls or .pdf format.
Child Care Management
All-in-one child care management for daycare, preschool and after school.
We provide a simplified dashboard so you can keep track of student and family data, staff members, accounting and detailed reporting.
Manage Your Student & Family Data
Have you ever forgotten a birthday? Do you know which children have allergies? Our mobile daycare app will smartly remind you so you never forget again!
Easily manage each student profile from web or mobile. You can also quickly check dietary restrictions, allergies or immunization records.
Track Your Student-to-Staff Ratio
With our real-time staff and student attendance system, you can easily track ratios and ensure you are always licensing-compliant.
Set up alert monitoring to get notified when overstaffed or understaffed.
Reporting for All Your Needs
Generate reports with a button click from our dashboard. We support reports right off the shelf for Sign In-Out, Staff Timecard, Billing, Immunization, Family Database, Meal Tracking and more.
Student Roster & Enrollments
Easily manage your student roster and enrollment pipeline.
Family & Authorized Pick-ups
Securely store family and pick-up contact details for each student.
Manage your staff across one or many schools. Simply assign different permission levels based on what they should see.
Switch between many schools with the click of a button and view the dashboard instantly. Keep tabs on stats across schools.
Immunization & Allergy
Track immunizations and allergies for each student. Generate a report to see who isn’t up to date.
Integration & Imports
Integrate with popular SIS systems and sync data in minutes. Or, get started now by importing a spreadsheet!
Easy to use CACFP-compatible meal tracking feature.
Record staff timecards and seamlessly integrate with a payroll provider.
Your data is our highest priority. We use the highest level of encryption to keep it secure.
Share Daily Activities Easily with Parents
Parents are always thinking about their children. Keep them in the loop with photos, meal reports, daily activity sheets and newsletters from your child care center – shared directly through the Procare Parent Connection app.
Easily Communicate with Parents
Juggling parent communications at your child care center can get overwhelming with the mixture of phone calls, text messages and emails you receive every day. Instead, streamline communications by reaching parents directly through our daycare app.
Send a quick message, alert or reminder and share updates with your staff.
Record Student Milestones
Early childhood education is an important component of your child care program. Make sure students are learning important skills by tracking milestones and recording progress easily from our mobile app.
View the learning activities you’ve captured, add photos or video, and easily compare student progress on the website.
Photos & Videos
Share special moments with parents in photos or videos throughout the day.
With daily activity sheets, share up to 12 different activities to parents in real time.
Easily create and track custom developmental milestones for students.
Messaging & SMS
Communicate like never before through our simple chat interface or send SMS alerts for emergencies.
Create rich newsletters to share stories and updates from your center in our child care app.
Manage Events Calendar
Keep parents in sync by sharing upcoming calendar events.
Mark activities as staff-only for administrative review – then, approve to share with parents.
Capture any incidents and mishaps during the day and send or print reports.
Track meals and share daily food menus. Generate CACFP-compliant reports.
Early Childhood Learning
Plan weekly lessons, manage curriculum and assess children’s developmental progress.
Weekly Lesson Plans
Plan out your lessons for each room or age group.
- Create and share lesson plans
- Add unlimited additional lesson materials
- Capture state standard milestones with lessons
Track Early Education Milestones
No more recording your assessments on paper. Use our fully customizable templates for measuring each child’s progress. Procare offers each of the 50 State Assessment Standards and more, including NAEYC, California DRDP and Early Learning Foundations Standards. And if you have a customized assessment of your own, you can use that too.
- Customize each of your domains and milestones
- Comply with any state’s required learning standards
- Use your own progress labels to track development
- Build student development portfolios
Capture Daily Observations on Mobile
Simply take a picture or record an observation and Procare will automatically attach them to a student’s portfolio.
- Log observations or draw from other recorded activities
- Share daily observations with parents (optional)
- Attach pictures and specific milestones to each observation
Easily view developmental progress for all students.
Create weekly lesson plans and tailor curriculum to your school.
Customize your assessment standards to fit your needs.
Share assessment portfolios with parents.
Track student progress with observations.
Build Lesson Repository
Manage all lessons and add labels and associated milestones.
Procare has you covered. Our powerful all-in-one, online solution keeps you connected anytime, anywhere.
Procare online version Features
No matter what your need—big or small—Procare has you covered.
We provide comprehensive child care software with the power to help you manage every aspect of your center, enrich classroom and parent interactions, and automate the payment process. Streamline core administrative functions while raising the bar for the parent experience with professional communications, easy-to-access portals, and the opportunity for real-time updates from the classroom. We even make it easy to connect to other specialty systems such as payroll to make Procare the one-stop hub for everything you need to successfully run your center. Compare and contrast our solutions below or contact us and let us help.
|Child Care Management (CMS)|
|Web Application (PC, Mac, Mobile)|
|Online Registration for Families|
|Child-Staff Ratios Compliance & Scheduling|
|Early Childhood Learning|
|Manage Family and Child Information|
|Meal Tracking & Food Program Management|
|Learning Frameworks, Assessments & Milestones|
|Staff Mobile App|
|Parent Engagement Mobile App|
|Center Financial Accounting|
|Multiple Payment Options (ACH, CC, etc)|
|Calculate & Track Tuition Charges and Balances|
|Parent In-App Billing & Payments|
|Integrated Payments with Tuition Express|
|Curriculum & Activity Planning|
|Manage Staff Data & Information|
|Parent Engagement & Communications|
|Videos & Photos for Parents of Daily Activities|
|Manage Events Calendar|
|Create & Send Newsletters|
|Third-party Software Integrations|