Family Accounting

Bookkeeping & Family Accounting for Child Care, Daycare & Preschool

Track Family Balances, Record Payments & Print Statements

Family accounting with Procare is the accounts receivable and billing software of choice for child care centers, daycare providers and preschool administrators. Track each family’s balance including their history of registration fees, tuition charges, family discounts and payments received. Easily handle daycare bookkeeping tasks like printing daycare tax statements and parent receipts. Quickly record payments yourself using the Batch Payment feature and automate your payment collection.

Child Care Billing Features

Automated child care billing in Procare records child care and daycare tuition charges, supply and activity fees, and co-payments and family discounts in seconds. Handle hourly billing, overtime and late pickup fees with ease. Quickly record late payment fees and print notices for all past due accounts. Split fees for divorced parents and separate family co-payments from government agency totals.

  • Process Recurring Tuition Fees
  • Link Fees to Child’s Schedule
  • Billing for Divorced & Subsidized Families
  • Financial History for Each Family Account
  • Record Fees as a Batch to Specific Groups
  • Post Late Fees as a Percentage or Fixed Amount
  • Track Deposits for Summer, Fall, etc.
  • Print Receipts Automatically
  • Complete Audit Trail / Change Log

Accounting Reports for Your Child Care Center

Print standard child care accounting reports including:

  • Family Account Balance
  • Account Activity Reports
  • Customer Statements and Receipts
  • Aging Reports / Accounts Receivable
  • Total Revenue and Income Reports
  • Bank Deposit Reports
  • Year-End Tax Statements
  • Receivable Journal Summary
Procare Software: Auto Contract Billing Example

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Customer Reviews

Wilmington, NC

I absolutely Love Procare! Not only does it make managing accounts easy, it save you time and their customer service is remarkable!

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