Why Procare?

Proven in the Business of Child Care

Procare is the No. 1 name in child care software – used by more than 30,000 child care businesses across the country. For over 30 years, child care professionals have looked to Procare to provide real-time information for making critical decisions, maintaining compliance with local and state regulations, and adhering to business best practices.

Backed by People Who Know and Love the Business of Child Care

Software can seem impersonal, but it’s important to know that there are people behind it, working hard to ensure it makes your jobs easier and more fulfilling. At Procare, we’re comprised of nearly 200 people with backgrounds in child care, education, administration and more – all dedicated to our customers’ success. We’ve been around for more than three decades, and there’s a reason for that – we are each passionate about helping child care businesses because we know they’re the bedrock of our children’s future.

Driven by Our Core Values

At Procare, our six core values are inherent in everything we do. They’re our guideposts for how we do business and how we treat each other:

  • Grow together
  • Be a driver
  • Wear the customer hat
  • Elevate one another
  • Respect all perspectives
  • Keep our promises

“We love it!” It’s easy for all of us, although there are many options it is quick and everyone caught on easily. It’s been awesome having the accounting pr...
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“We love it!”

It’s easy for all of us, although there are many options it is quick and everyone caught on easily. It’s been awesome having the accounting pretty much done for me because all the numbers are right there!

I like how easy it is to use, I like how everything is connected. We have cloud storage so it’s so convenient to access from anywhere! It’s nice that the employee’s information is kept in the same place as everything else. There are so many great features that I can’t pick a favorite, but I do love being able to see daily numbers etc. The billing is smooth.

Julie

“Great as a parent or director” Overall, if you’re looking for a central place to organize all the many things that come with childcare, this is the best product...
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“Great as a parent or director”

Overall, if you’re looking for a central place to organize all the many things that come with childcare, this is the best product on the market that I’m aware of.

I first used Procare as a parent in my infant son’s childcare center. It was easy to check him in and out by having an ID and password number and I loved that I could see my balance on our account and get messages from the director of the childcare center. When I took over at a different center as the director, I was pleased to see they used the same program. Additionally, this center increased the ease of checking in and out by having a fingerprint scanner for parents to check students out and for employees to clock in/out. As a director I could easily see which students were there on the home page and the home page was customizable to what I wanted to see (ex. upcoming staff/child birthdays, children currently checked in, children recently checked in/out etc.). There is another tab where detailed children information is easily inputted and organized as well as an employee tab. I really haven’t seen anything else within childcare systems that has as many options and functions as Procare.

Marissa

10/10 would recommend. The support and kindness we have received from all Procare staff members has exceeded our expectations. We couldn’t be more pleased!

10/10 would recommend. The support and kindness we have received from all Procare staff members has exceeded our expectations. We couldn’t be more pleased!

Sara

“Good child/family management program” My experience has been very good. We were very hesitant after having a bad experience with a program that was recommended after o...
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“Good child/family management program”

My experience has been very good. We were very hesitant after having a bad experience with a program that was recommended after our old program was discontinued. However, Procare was very helpful and suited our needs better.

It was very easy to set up and is easy to use. It has some great features our previous program did not have. Their support website is great with very useful videos if you’re stuck on something or can’t figure out how to do so. I used our previous program for 30 years and I was very unsure about starting something new, however, Procare made it very easy as most features were the same or similar.

Marja

Excellent. The team is knowledgeable and very easy to work with.  It is very precise and effective for classroom monitoring and my After school care billing.

Excellent. The team is knowledgeable and very easy to work with.  It is very precise and effective for classroom monitoring and my After school care billing.

Camesha

I love this software. It helps me keep parents notified without having to print stuff out for them. They are loving it and like seeing when the child naps and etc in their notifica...
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I love this software. It helps me keep parents notified without having to print stuff out for them. They are loving it and like seeing when the child naps and etc in their notifications throughout the day.

Dixie

My job is so much easier now that we have Procare and Tuition Express! We are able to run our school more efficiently and professionally. I can’t believe we operated so long...
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Tonnya | Administrative Assistant

My job is so much easier now that we have Procare and Tuition Express! We are able to run our school more efficiently and professionally. I can’t believe we operated so long without it!

Tonnya | Administrative Assistant

AMAZING! We would have to remind the same families to pay their tuition weekly and now it is all collected automatically. Tuition Express has made the office more efficient. There...
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AMAZING! We would have to remind the same families to pay their tuition weekly and now it is all collected automatically.

Tuition Express has made the office more efficient. There is less time spent collecting outstanding tuition balances. The parents have access to their account information around the clock!

Stephanie

Fantastic software! It is absolutely THE BEST child care app on the market right now. The Procare team is very responsive, they offer real 5 Star customer service.

Fantastic software! It is absolutely THE BEST child care app on the market right now. The Procare team is very responsive, they offer real 5 Star customer service.

Donna

I love using this product. I use it daily to communicate with my parents. My parents love it too  It is seamless and Procare is constantly making updates and upgrades. This softwar...
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I love using this product. I use it daily to communicate with my parents. My parents love it too

 It is seamless and Procare is constantly making updates and upgrades. This software isn’t only for large centers. I am an in-home child care and I feel the ease and usefulness of this product is outstanding. It really helps reduce time spent on things that I would have to do after hours. A lot of times…I can grab my phone and update a parent’s account while I am thinking about it. I am excited about the menu enhancement made. I plan to use that weekly. Procare is always making great progress. Procare listens as well. I made a suggestion and in a short amount of time they made it happen. Thank you Procare for your constant support of my small business.

Ariel

“Tuition Express” Our tuition fees are paid on time. We do not have to track clients down for payment. Most of them use the ACH option or pay from their phones. There i...
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“Tuition Express”

Our tuition fees are paid on time. We do not have to track clients down for payment. Most of them use the ACH option or pay from their phones.

There is nothing that I don’t like about Tuition Express. It has made my job so much easier. It has made the weekly collection of tuition seamless. We use ProCare Cloud as well and our parents even have the option to pay from their phones.

Paula

“We use Tuition Express to process our weekly income and love it!” Tuition Express saves time and man hours. It is flawless in helping us acquire payment from each of o...
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“We use Tuition Express to process our weekly income and love it!”

Tuition Express saves time and man hours. It is flawless in helping us acquire payment from each of our families. The creators and software managers at Tuition Express really know the world of Learning Centers and have created and maintained an effective tool for helping us charge for enrollment, registration, weekly tuition and other miscellaneous charges in a manner that is time effective and thorough. The customer service is top notch!

Lori

“Happy Customer!”  I love how easy it is to communicate daily activities to families. I am happy being able to send invoices and yearly statements to families and how Procare keeps...
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“Happy Customer!”  I love how easy it is to communicate daily activities to families. I am happy being able to send invoices and yearly statements to families and how Procare keeps track making life a lot easier. The Newsletter templates are a bonus too! 🙂

Tianna

Love using Procare. Very customer friendly and any issues are worked out by a very helpful team.  This software is incredibly easy to use.

Love using Procare. Very customer friendly and any issues are worked out by a very helpful team.  This software is incredibly easy to use.

Aileen

“We are a licensed preschool and childcare facility that has used the software daily for many years.” Procare’s versatility is extremely impressive. We use this a...
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“We are a licensed preschool and childcare facility that has used the software daily for many years.”

Procare’s versatility is extremely impressive. We use this application for students and staff alike as our sign in station and communication tool. This helps us track student and staff attendance down the day and minute which is invaluable to grant reporting, payroll and tuition reimbursements. Procare also has many useful facets for early childhood organizations, such as behavior tracking, immunization records, emergency contacts and other pertinent information. As a Director that is responsible for all billing, income collection, and taxes, one of the most useful and irreplaceable aspects is the Family and Agency Accounting sections as well as Tuition Express. These areas are key to making sure we stay on top of our financial health. I honestly cannot say how phenomenal this software is. The substantial amounts of report types are endless and extremely helpful in all areas of running and producing a professional preschool and child care facility. We are also a two site facility and switching to Procare Cloud has been the best monthly investment.

Amanda

Powerful Software to Control Every Aspect of Your Organization

Procare provides comprehensive child care software with the power to help you:

Manage every aspect of your center or program

From contactless check-in to staff scheduling and data management, Procare saves time and money by streamlining core administrative functions so child care providers can focus on what matters most – better outcomes for the children in their care.

  • Create and maintain comprehensive, easily accessible family and child records.
  • Develop customizable online registration forms integrated with a CRM platform to help you grow enrollments.
  • Track and review all of your students’ activities with the click of a button.
  • Track and manage all of your staff information.
  • Enable safer, contactless check-in/out.

Enrich classroom and parent interactions

Leverage professional communications, easy-to-access apps, and the opportunity for real-time updates from the classroom to enhance the parent and staff experience.

  • Share child care activities and daily reports.
  • Streamline parent communication with two-way, in-app messaging.
  • Share photos and videos.
  • Record and share student milestones.
  • Send your center’s latest news and events via easy-to-create newsletters.
  • Allow for separate staff communication.

Automate the payment process

Simplify child care payment processing and financial reporting with online and in-app payments integrated with family records.

  • Keep your child care center and parents in sync with instantly-updated balances.
  • Easily access year-end tax statements to make financial reporting a breeze.
  • Implement real-time charges based on attendance and worry-free tuition collection through automatic online payments via ACH or credit card.
  • Enjoy next business day funding.
  • Manage payments from agencies like DHS, DFACS, DCFS, Head Start and similar programs for subsidized child care, daycare and preschool programs. 

Prepared for Everything – Big or Small

From small, family-owned child care centers to large, multi-site child care companies – and everything in between – we provide all-encompassing software solutions that eliminate administrative and operational complexities. Regardless of the size and structure of your organization, we connect your operations so you can focus on providing high-quality learning experiences to the children you serve.

Always Here When You Need Us

We are the company you can trust to provide the tools, insight and service to help you grow your center, knowing you always have a friendly guide at your back. From live phone support and live training to installation and getting started help, we have you covered. You can browse the Procare Support website to solve specific issues or pop in to one of our webinars, where you can learn more about our powerful new features in a live setting, or watch the recording at your convenience.  

View more videos on our YouTube Channel

Request a Demo

Request a demo and talk with one of our friendly Procare experts to get a tailored child care solution for the unique needs of your business.

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