Why Procare?

Proven in the Business of Child Care

Procare is the No. 1 name in child care software – used by more than 30,000 child care businesses across the country. For over 30 years, child care professionals have looked to Procare to provide real-time information for making critical decisions, maintaining compliance with local and state regulations, and adhering to business best practices.

Backed by People Who Know and Love the Business of Child Care

Software can seem impersonal, but it’s important to know that there are people behind it, working hard to ensure it makes your jobs easier and more fulfilling. At Procare, we’re comprised of nearly 200 people with backgrounds in child care, education, administration and more – all dedicated to our customers’ success. We’ve been around for more than three decades, and there’s a reason for that – we are each passionate about helping child care businesses because we know they’re the bedrock of our children’s future.

Driven by Our Core Values

At Procare, our six core values are inherent in everything we do. They’re our guideposts for how we do business and how we treat each other:

  • Grow together
  • Be a driver
  • Wear the customer hat
  • Elevate one another
  • Respect all perspectives
  • Keep our promises

We have used Procare since 1996 and tried 2 other systems prior to finding out more about Procare through use of their demo. We’ve upgraded each version which has enhanced se…

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Terri

We have used Procare since 1996 and tried 2 other systems prior to finding out more about Procare through use of their demo. We’ve upgraded each version which has enhanced services each time. The sales and technical support personnel are very informative, friendly, and accessible. We also use Tuition Express which makes collections a breeze. Additionally, we use the key-less entry system for enhanced security. Procare has kept up with the needs of families and childcare center management by making these additional options.

Terri

Procare allows me to “work smart and not hard.” I have used this software almost ten years and this company is constantly improving- great product! I have referred several other D…

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Toni

Procare allows me to “work smart and not hard.” I have used this software almost ten years and this company is constantly improving- great product! I have referred several other Daycare Providers to this program and it has been a great benefit to them as well. I must comment that I am especially grateful that I was able to start small and move into more aspects of this software as I grew- there was and is always another “piece” to move into as the business grows.

Procare has been a great benefit to me as an Administrator of a Small Business. Record keeping is awesome. It is user friendly to the parents and my staff to include: time clock and registering children in and out daily. It has been very helpful to me especially with Tuition Express which allows parents to pay with a credit card, bank draft and more. Options for clients is always a “PLUS”. Generating and printing reports is a whiz. I especially being able to complete my own payroll. Great Software!

Toni

“We love it!”

It’s easy for all of us, although there are many options it is quick and everyone caught on easily. It’s been awesome having the accounting pretty much d…

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Julie

“We love it!”

It’s easy for all of us, although there are many options it is quick and everyone caught on easily. It’s been awesome having the accounting pretty much done for me because all the numbers are right there!

I like how easy it is to use, I like how everything is connected. We have cloud storage so it’s so convenient to access from anywhere! It’s nice that the employees information is kept in the same place as everything else. There are so many great features that I can’t pick a favorite, but I do love being able to see daily numbers etc. The billing is smooth.

Julie

The benefits we’ve realized by using Tuition Express is that we get emails to see when payments are made before they even post to the account. This allows us to better budget whe…

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Leona

The benefits we’ve realized by using Tuition Express is that we get emails to see when payments are made before they even post to the account. This allows us to better budget when payments are coming in.  The best thing I like most about Tuition Express is the convenience of processing tuition payments along with electronic deposits of online payments.

Leona

The Tuition Express ledger function is how we track and process all of our tuition charges to customers. This is an integral part of our business.  I like that this product is very st…

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Erica

The Tuition Express ledger function is how we track and process all of our tuition charges to customers. This is an integral part of our business.  I like that this product is very straight forward. It’s easy to understand and easy for our customers to use. We process all of our credit card payments through Tuition Express, and we use it to manage our Account Receivables.

Erica

AMAZING! We would have remind the same families to pay their tuition weekly and now it is all collected automatically.

Tuition Express has made the office more efficient. There is less…

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Stephanie

AMAZING! We would have remind the same families to pay their tuition weekly and now it is all collected automatically.

Tuition Express has made the office more efficient. There is less time spent collecting outstanding tuition balances. The parents have access to their account information around the clock!

Stephanie

Most of all, I am not posting payments, writing out deposits, driving to bank all the time, which gives me extra time for other responsibilities. I love the fact that the receipts are emailed…

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Debbie

Most of all, I am not posting payments, writing out deposits, driving to bank all the time, which gives me extra time for other responsibilities. I love the fact that the receipts are emailed, it saves on paper. My parents LOVE the emailed receipts, how fast they can check out their children, swipe their card, and be done!

I rarely make deposits any more. At first we had only a few parents sign up for Tuition Express, but now I only have maybe 2 payments a week that I need to deposit. Sometimes we go a week to 2 weeks without a payment by check or cash. It gives me time to focus on other things.

Debbie

Overall, my experience with Tuition Express has been positive. The customer service has been excellent as well as the product and results.  Tuition Express is easy to use and provides…

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KRisten

Overall, my experience with Tuition Express has been positive. The customer service has been excellent as well as the product and results.  Tuition Express is easy to use and provides a great ROI! It helped our early care and education centers ensure that tuition was billed on time, the correct tuition amount was billed, that tuition was collected on time, and that proper late fees and discounts were assessed. This made budgeting and auditing so much easier. Parents appreciated the convenience of being able to make tuition payments with a credit card and being able to pay remotely.

KRisten

“Tuition Express”

Our tuition fees are paid on time. We do not have to track clients down for payment. Most of them use the ACH option or pay from their phones.

There is no…

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Paula

“Tuition Express”

Our tuition fees are paid on time. We do not have to track clients down for payment. Most of them use the ACH option or pay from their phones.

There is nothing that I don’t like about Tuition Express. It has made my job so much easier. It has made the weekly collection of tuition seamless. We use ProCare Cloud as well and our parents even have the option to pay from their phones.

Paula

“Our life was made simpler!”

We have taken the man power out of collections. This system gives us automation. We are able to build better relationships with our clients because th…

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Tracy

“Our life was made simpler!”

We have taken the man power out of collections. This system gives us automation. We are able to build better relationships with our clients because the money issue is solved.

Collecting tuition used to be a full time job for my business manager. Now she is able to put energy into other projects because we have streamlined the collection of payments.

Tracy

“We use Tuition Express to process our weekly income and love it!”

Tuition Express saves time and man hours. It is flawless in helping us acquire payment from each of our f…

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Lori

“We use Tuition Express to process our weekly income and love it!”

Tuition Express saves time and man hours. It is flawless in helping us acquire payment from each of our families. The creators and software managers at Tuition Express really know the world of Learning Centers and have created and maintained an effective tool for helping us charge for enrollment, registration, weekly tuition and other miscellaneous charges in a manner that is time effective and thorough. The customer service is top notch!

Lori

Tuition Express provides seamless interaction between Procare Select and billing. The system is easy for my staff and our parents to use. As a business owner, it is great to be able to…

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Jennifer

Tuition Express provides seamless interaction between Procare Select and billing. The system is easy for my staff and our parents to use. As a business owner, it is great to be able to access the software remotely via the cloud. In addition, the reports are easy to pull and easy to understand.

Jennifer

“Fast, Professional, East-To-Understand”

Wonderful experience with my customer service representative- or should I say expert. My questions were addressed with ease and I was even…

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Jessie

“Fast, Professional, East-To-Understand”

Wonderful experience with my customer service representative- or should I say expert. My questions were addressed with ease and I was even given tips and advice to make my navigation with the software even easier than it was before.

I love that Tuition Express is overall self-explanatory and easy to get used to. It’s a plus that their customer service is excellent and makes me feel confident that any issues or questions our center comes upon will be solved almost immediately.

Jessie

Procare saves us many hours every week. We do not figure accounts or depend on spreadsheets, or even correct data entry. We do have about 5 parents that like to pay cash, but the other…

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Debbie

Procare saves us many hours every week. We do not figure accounts or depend on spreadsheets, or even correct data entry. We do have about 5 parents that like to pay cash, but the other 50 or so families all pay with debit card or auto debit, which automatically posts to their account and updates. It helps us to look professional and current. It is also a great safety feature. Procare has a place for pictures of each child, parent, and anyone the parent authorizes to pick up their children. So we can quickly access who can pick up a child and what they look like. Everyone at my center loves Procare and it improves the quality of my business.

Debbie

Thank you for your expert, patient and very pleasant help with our additions to Procare software last week.  I can say that everyone I have had the pleasure to deal with in this trans…

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Thank you for your expert, patient and very pleasant help with our additions to Procare software last week.  I can say that everyone I have had the pleasure to deal with in this transition were top notch people.  All of you worked well with me and helped me better understand the new software. I’m sure you haven’t heard the last of me and I look forward to your team’s support in the future.

Powerful Software to Control Every Aspect of Your Organization

Procare provides comprehensive child care software with the power to help you:

Manage every aspect of your center or program

From contactless check-in to staff scheduling and data management, Procare saves time and money by streamlining core administrative functions so child care providers can focus on what matters most – better outcomes for the children in their care.

  • Create and maintain comprehensive, easily accessible family and child records.
  • Develop customizable online registration forms integrated with a CRM platform to help you grow enrollments.
  • Track and review all of your students’ activities with the click of a button.
  • Track and manage all of your staff information.
  • Enable safer, contactless check-in/out.

Enrich classroom and parent interactions

Leverage professional communications, easy-to-access apps, and the opportunity for real-time updates from the classroom to enhance the parent and staff experience.

  • Share child care activities and daily reports.
  • Streamline parent communication with two-way, in-app messaging.
  • Share photos and videos.
  • Record and share student milestones.
  • Send your center’s latest news and events via easy-to-create newsletters.
  • Allow for separate staff communication.

Automate the payment process

Simplify child care payment processing and financial reporting with online and in-app payments integrated with family records.

  • Keep your child care center and parents in sync with instantly-updated balances.
  • Easily access year-end tax statements to make financial reporting a breeze.
  • Implement real-time charges based on attendance and worry-free tuition collection through automatic online payments via ACH or credit card.
  • Enjoy next business day funding.
  • Manage payments from agencies like DHS, DFACS, DCFS, Head Start and similar programs for subsidized child care, daycare and preschool programs. 

Prepared for Everything – Big or Small

From small, family-owned child care centers to large, multi-site child care companies – and everything in between – we provide all-encompassing software solutions that eliminate administrative and operational complexities. Regardless of the size and structure of your organization, we connect your operations so you can focus on providing high-quality learning experiences to the children you serve.

Always Here When You Need Us

We are the company you can trust to provide the tools, insight and service to help you grow your center, knowing you always have a friendly guide at your back. From live phone support and live training to installation and getting started help, we have you covered. You can browse the Procare Support website to solve specific issues or pop in to one of our webinars, where you can learn more about our powerful new features in a live setting, or watch the recording at your convenience.  

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Request a Demo

Request a demo and talk with one of our friendly Procare experts to get a tailored child care solution for the unique needs of your business.

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