Proven in the Business of Child Care
Procare is the No. 1 name in child care software – used by more than 30,000 child care businesses across the country. For over 30 years, child care professionals have looked to Procare to provide real-time information for making critical decisions, maintaining compliance with local and state regulations, and adhering to business best practices.
Backed by People Who Know and Love the Business of Child Care
Software can seem impersonal, but it’s important to know that there are people behind it, working hard to ensure it makes your jobs easier and more fulfilling. At Procare, we’re comprised of nearly 200 people with backgrounds in child care, education, administration and more – all dedicated to our customers’ success. We’ve been around for more than three decades, and there’s a reason for that – we are each passionate about helping child care businesses because we know they’re the bedrock of our children’s future.
Driven by Our Core Values
At Procare, our six core values are inherent in everything we do. They’re our guideposts for how we do business and how we treat each other:
- Grow together
- Be a driver
- Wear the customer hat
- Elevate one another
- Respect all perspectives
- Keep our promises
Procare has made billing and keeping track of daycare attendance so much easier. Instead of taking three hours to complete weekly billing, I am able to more accurately finish it in less than 20 minutes. Parents are able to more easily check their child in and out. Teachers are also more easily able to keep track of who is present and who is absent that day.
Rob | Principal
I love its fluidity. It can grow with us and help us grow. It can be my checks and balances so that I will always be accountable to my staff, my parents and my board. I can organize and create clear reports in ways I wasn’t able to do previously. Amazing stuff really.
The thing I like the most about this software is the amount of time I get back in my day from the simplistic and shorter routines brought about by the features of Procare. I don’t have to spend hours on billing and chasing money now that we use tuition express. I am able to import directly from our wait list software to the Procare software so I am not keying client information twice! The tax season is less of a hassle when producing their tax statements. This software is priceless when you think about what you are getting for your money. I would be lost without it.
“Excellent Program and Customer Service” I have had no problems with this program. It is excellent and always adding more features. The customer service is the best!
Sister Paul Mary
We do our parent billing, employee clock in, ratio monitoring, CACFP tracking, and parent payments with Procare Select. It has proven to save a large amount of time over the “old” way from years ago!
We are a large faith-based social service agency, serving families in MANY ways. We use numerous types of software for our multiple programs. Procare is by far one of the most user friendly, high quality, and best supported software programs we use! We recently just added Tuition Express after having used Procare for 13 years, and it is going quite well. The support we have is great.
Our tuition fees are paid on time. We do not have to track clients down for payment. Most of them use the ACH option or pay from their phones.
There is nothing that I don’t like about Tuition Express. It has made my job so much easier. It has made the weekly collection of tuition seamless. We use ProCare Cloud as well and our parents even have the option to pay from their phones.
AMAZING! We would have to remind the same families to pay their tuition weekly and now it is all collected automatically.
Tuition Express has made the office more efficient. There is less time spent collecting outstanding tuition balances. The parents have access to their account information around the clock!
We have used Procare since 1996 and tried 2 other systems prior to finding out more about Procare through use of their demo. We’ve upgraded each version which has enhanced services each time. The sales and technical support personnel are very informative, friendly, and accessible. We also use Tuition Express which makes collections a breeze. Additionally, we use the key-less entry system for enhanced security. Procare has kept up with the needs of families and childcare center management by making these additional options.
Tuition Express provides seamless interaction between Procare Select and billing. The system is easy for my staff and our parents to use. As a business owner, it is great to be able to access the software remotely via the cloud. In addition, the reports are easy to pull and easy to understand.
“Happy Customer!” I love how easy it is to communicate daily activities to families. I am happy being able to send invoices and yearly statements to families and how Procare keeps track making life a lot easier. The Newsletter templates are a bonus too! 🙂
Overall the software has been able to provide us with a more efficient use of our time.
Procare is very easy to use and has many functions that assist in the overall operations of the child care program that I own and manage. It makes record-keeping very easy and less time consuming allowing us to devote more of our time to the children and our staff.
The Tuition Express ledger function is how we track and process all of our tuition charges to customers. This is an integral part of our business. I like that this product is very straightforward. It’s easy to understand and easy for our customers to use. We process all of our credit card payments through Tuition Express, and we use it to manage our Account Receivables.
Procare saves us many hours every week. We do not figure accounts or depend on spreadsheets, or even correct data entry. We do have about 5 parents that like to pay cash, but the other 50 or so families all pay with debit card or auto debit, which automatically posts to their account and updates. It helps us to look professional and current. It is also a great safety feature. Procare has a place for pictures of each child, parent, and anyone the parent authorizes to pick up their children. So we can quickly access who can pick up a child and what they look like. Everyone at my center loves Procare and it improves the quality of my business.
Powerful Software to Control Every Aspect of Your Organization
Procare provides comprehensive child care software with the power to help you:
Manage every aspect of your center or program
From contactless check-in to staff scheduling and data management, Procare saves time and money by streamlining core administrative functions so child care providers can focus on what matters most – better outcomes for the children in their care.
- Create and maintain comprehensive, easily accessible family and child records.
- Develop customizable online registration forms integrated with a CRM platform to help you grow enrollments.
- Track and review all of your students’ activities with the click of a button.
- Track and manage all of your staff information.
- Enable safer, contactless check-in/out.
Enrich classroom and parent interactions
Leverage professional communications, easy-to-access apps, and the opportunity for real-time updates from the classroom to enhance the parent and staff experience.
- Share child care activities and daily reports.
- Streamline parent communication with two-way, in-app messaging.
- Share photos and videos.
- Record and share student milestones.
- Send your center’s latest news and events via easy-to-create newsletters.
- Allow for separate staff communication.
Automate the payment process
Simplify child care payment processing and financial reporting with online and in-app payments integrated with family records.
- Keep your child care center and parents in sync with instantly-updated balances.
- Easily access year-end tax statements to make financial reporting a breeze.
- Implement real-time charges based on attendance and worry-free tuition collection through automatic online payments via ACH or credit card.
- Enjoy next business day funding.
- Manage payments from agencies like DHS, DFACS, DCFS, Head Start and similar programs for subsidized child care, daycare and preschool programs.
Prepared for Everything – Big or Small
From small, family-owned child care centers to large, multi-site child care companies – and everything in between – we provide all-encompassing software solutions that eliminate administrative and operational complexities. Regardless of the size and structure of your organization, we connect your operations so you can focus on providing high-quality learning experiences to the children you serve.
Always Here When You Need Us
We are the company you can trust to provide the tools, insight and service to help you grow your center, knowing you always have a friendly guide at your back. From live phone support and live training to installation and getting started help, we have you covered. You can browse the Procare Support website to solve specific issues or pop in to one of our webinars, where you can learn more about our powerful new features in a live setting, or watch the recording at your convenience.
Request a Demo
Request a demo and talk with one of our friendly Procare experts to get a tailored child care solution for the unique needs of your business.