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CAPABILITIES

Secure and Effortless Child Care Payment Processing

Procare’s child care billing software makes tuition collection a seamless experience for child care providers and families. The platform was built with child care centers and schools in mind, allowing for convenient online and secure payments that ensure you get your tuition on time.

Our payment processing solution gives your child care center all the digital payment options you need — electronic fund transfer (EFT), online or via our child care mobile app. Centers using our billing solution save up to 12 hours per month in time spent billing and collecting tuition.

screenshot of Procare's daycare billing software

Automated Child Care Payments Make Life Easier

Choose any combination of electronic payment options to accept at your child care center, daycare or preschool. Every payment, whether initiated by you or by your families, posts automatically to your family accounts and funds appear the very next day. Enjoy seamless integration between our child care payment processing platform and your Procare child care management program. 

Timely Payments Made Anytime or Anywhere

Over HALF of millennial parents have never written a check. Ensure that tuition payments are fast and easy by having families pay online through any computer or mobile device. With Procare child care billing, families can easily access tuition statements and their payment history, as well as set up forms of payment quickly.

Recurring Payments / Electronic Fund Transfers (EFT) 

Take control of your tuition collection by initiating recurring payments on a weekly or monthly basis, or on a schedule of your choice. Payments transfer from each payer’s bank account or credit card (if applicable) directly to your account with funds made available to you by the next business day. 

Payment at Check-in

Allow families to quickly and easily make payments as they check their children in to your center. Payments are posted directly to the family’s ledger in Procare and receipts are emailed automatically. Procare also offers card readers that are easy to set up and allow your center to accept credit card payments in person. 

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Automate Child Care Payments

Have peace of mind that payments will always come on time. Procare not only automates your child care invoicing – safely and securely – but also provides parents with frequent reminders and allows for flexibility with the payment methods you’re able to accept. Electronic payments mean you’ll receive your funds faster.

Simplify Payroll

Save yourself hours while knowing your employees are all getting paid on time for theirs. Procare’s payroll and time clock software accurately tracks staff’s entry and exit times, automatically calculates all checks at once, leverages direct deposit functions and runs accurate summary reports.

Streamline Tracking

Eliminate the paperwork and hours of work that comes with reconciling sign-in/out sheets through Procare’s integrated tracking software, which automatically updates families’ balances to ensure accurate billing. 

Procare Cost and Time Savings Calculator Automated Payment Processing Cost
& Time Savings Calculator
Digital Curriculum Cost and Time Savings Calculator

Image of Tucker calculating your savings Image of Tucker calculating your savings Image of Tucker calculating your savings

Calculate your potential cost and time savings by using Procare’s all-in-one child care management software. All we will need from you is some information about your child care location*: Calculate your potential cost and time savings by using Procare’s secure and effortless child care payment processing. All we will need from you is some information about your child care location*: Calculate your potential cost and time savings by using Procare’s classroom management. All we will need from you is some information about your child care location*:

View Savings

* Our data model is based on our experience working with over 100,000 child care centers, before and after school programs and youth organizations since 1992.

Switching to will save you
hours and a month!* a month!

Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Family Registration
Attendance Tracking
Family Communication and Engagement
Financials
Payment Processing
Classroom Management
Family Registration
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Attendance Tracking
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Family Communication and Engagement
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Financials
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Payment Processing
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Classroom Management
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)

The cost and time savings shown here are what the Procare all-in-one solution will help you save at your child care organization. Fill out the form below to see the full breakdown.

We understand that smaller centers and in-home daycare providers are operating on a tight budget, and that is why we provide all these features for the affordable price of just $25 per month. Let us handle the business of child care so you can get back to caring for your children.

To learn more about Procare home version, click below.

*Please note that the report you see only factors in cost and time savings for the in-home solution features. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative.​ *Please note that the report you see only factors in cost and time savings for the in-home solution features. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative. *Please note that the classroom management functionality is not available for in-home users. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative.

Image of Tucker calculating your savings
Cost & Time Savings
Date
Automation
Number of Staff
Number of Students
Hourly Rate
Savings per Month

For over 30 years, Procare Solutions has helped child care businesses big and small tackle their biggest operational challenges.

From contactless check-in, attendance tracking and staff management to family engagement, tuition collection and extensive reporting, we have the solutions that child care professionals want most.

More than 37,000 child care businesses choose Procare because we give them everything they need to focus on what they love—providing amazing experiences to the children in their care.

Our data model is based on our experience working with over 100,000 child care centers, before and after school programs and youth organizations since 1992.

Learn more at procaresolutions.com

Procare Cost and Time Savings Calculator

Family Registration Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Enrollment
Waitlist / Lead Management
eDocuments
Family Data Entry / Management
Health and Immunization Records
Total per month
Attendance Tracking Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Check-in/Check-out
Class Roster Management
Teacher-Student Ratio Tracking
Total per month
Family Communication and Engagement Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Child Activity Tracking
Family Messaging
Staff Messaging
Meal Planning
Total per month
Financials Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Payroll
Financial Reporting
Business Planning and Reporting
Staff Time Tracking / Scheduling
Total per month
Payment Processing Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Registration Payments and Processing
Tuition Processing
Subsidy Management
Payment Reminders
Annual Tax Statements
Total per month
Classroom Management Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Activity Planning
Develop and Maintain Curriculum
Assessments and Milestones
State Compliance / Licensing Reporting
Total per month
 

Robust Center Management Capabilities and More

This robust child care management software has a host of additional capabilities that are essential for child care centers, before and after school programs and youth organizations. In addition to center management, Procare features family engagement, classroom management, tuition payment processing as well as essential integrations with many third-party providers in the child care market.

Free eBook

The Benefits of Integrated Billing and Payment Features within Your Center Management Software

See how child care center management software can make billings and payments a breeze. Automate invoices, easily process payments, view family balances, and more!

Why Procare

Built for Child Care

Countless companies process payments, but only Procare Solutions gives you a program that is built specifically for supporting child care centers, before and after school organizations and youth programs. 

A Legacy of Safe & Secure Transactions

Since 2003, child care providers have used Procare’s integrated payment processing solution with ease, knowing their data and transactions are safe and secure.

Best-in-Class Rates

With lower fees, numerous payment options and great customer service, Procare is the smartest choice for child care providers.

Equipped for Any Center

Procare’s integrated child care payment processing solution cuts out the middleman and makes sure that your payments are securely delivered on time without the hassle of dealing with a third-party merchant service.

Tucker the penguin stands behind a computer screen that reads, "2 out of 3 choose Procare"

ZERO

contracts, set-up fees, per-child charges and more!


Over 70%

of North America’s largest for-profit child care organizations use Procare


Can Tuition Processing Save Your Center Time & Money?

How well is your center doing to drive more efficiency and profits from your billing process? Take the quiz below to find out now.

Step 1 of 8

How does your child care center currently collect tuition payments?(Required)

How Does Procare Compare?

With over 30 years serving child care businesses, Procare stands out in the child care billing and tuition processing field.

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ALL-IN-ONE
PRICE

a daycare teacher helping children with a lesson

100% DIGITAL CURRICULUM

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INTEGRATED PAYMENTS

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LIVE CUSTOMER SUPPORT!


See For Yourself

Learn more about how Procare compares to other solutions in the market.


Request a Demo

Talk with a friendly Procare expert to get a tailored child care solution for the unique needs of your business.