👻 No Tricks, Just Treats! Get a free Amazon Fire when you sign up with Procare 👻
Get Started
Capabilities

Child Care Management Software

At Procare Solutions, our mission is to ease the burdens you face running a child care business. We are the proven leader in the business of child care software and we understand your challenges.

Illustration

See Procare in Action

How We Simplify the Business of Child Care

Financial Management

Taking care of children is your passion. And taking care of the financial tasks related to running your business can be a headache. Tracking expenses, sending invoices, receiving payments, reconciling bank statements, managing sibling and family discounts, logging overtime and late pick-up fees, chasing down late payments, splitting parent fees and managing subsidy payments are just a few of the financial duties  that are critical to maintaining the health of your business. Procare has a robust set of accounting capabilities that ease the burdens of managing these financial details.

Managing Staff

In addition to managing the many children in your care, managing your staff is also an important component of running your business.  Your staff members form the heart of your center or school and you want to do everything you can to help make them the best educators they can be. With comprehensive staff management features, you’ll save time on tasks like payroll and scheduling while easily monitoring staff-to-child ratios.

Attendance Tracking

In today’s child care environment, tracking information like attendance, ratios, enrollments, meals, health checks and authorized pick-ups has never been more important.  With Procare’s tracking capabilities, you can record and maintain up-to-the minute information on the children in your care with a click of a button. Improve accuracy with automatic calculations, ensure safety with contactless check-in/check-out solutions and track health checks to safeguard the well-being of children and staff – all within Procare. Our contactless check-in/check-out, advanced tracking and reporting make pick-ups and drop-offs easy and safe.

Growing Enrollment

Managing prospective families and children can be time consuming – setting up visits, ongoing communications and determining wait lists can keep you up late at night trying to engage these potential new leads. Procare tracks children and families from when they’re first interested in your center all the way through enrollment. And you can send targeted communications to these families that are best suited to where they are in the enrollment process.  

Family Registration

Collecting important information about prospective families and enrolled children requires time and typically many sheets of paper! Procare’s child care management software can automate the process of new family registration, including the ability to register online and customize registration questions, importing family and children’s data from other sources, creating wait lists, taking payments at the time of registration and more. Prospective families who are coming in as a result of leads and campaigns can also be tracked by how they learned about you so you understand the impact of your marketing efforts.    

Staying Compliant

Closely monitoring and managing staff-to-child ratios is important not only for the development of children, but also because it is governed by state requirements. Procare can track and monitor the staff-to-child ratios for every room at your center and alerts can be sent to notify staff when a ratio is out of compliance. This monitoring capability can be configured by room, day parts or for specific time allotments. For more information on ratios and group sizes, visit childcare.gov.

Procare Cost and Time Savings Calculator Automated Payment Processing Cost
& Time Savings Calculator
Digital Curriculum Cost and Time Savings Calculator

Image of Tucker calculating your savings Image of Tucker calculating your savings Image of Tucker calculating your savings

Calculate your potential cost and time savings by using Procare’s all-in-one child care management software. All we will need from you is some information about your child care location*: Calculate your potential cost and time savings by using Procare’s secure and effortless child care payment processing. All we will need from you is some information about your child care location*: Calculate your potential cost and time savings by using Procare’s classroom management. All we will need from you is some information about your child care location*:

View Savings

* Our data model is based on our experience working with over 100,000 child care centers, before and after school programs and youth organizations since 1992.

Switching to will save you
hours and a month!* a month!

Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Family Registration
Attendance Tracking
Family Communication and Engagement
Financials
Payment Processing
Classroom Management
Family Registration
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Attendance Tracking
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Family Communication and Engagement
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Financials
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Payment Processing
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Classroom Management
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)

The cost and time savings shown here are what the Procare all-in-one solution will help you save at your child care organization. Fill out the form below to see the full breakdown.

We understand that smaller centers and in-home daycare providers are operating on a tight budget, and that is why we provide all these features for the affordable price of just $25 per month. Let us handle the business of child care so you can get back to caring for your children.

To learn more about Procare home version, click below.

*Please note that the report you see only factors in cost and time savings for the in-home solution features. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative.​ *Please note that the report you see only factors in cost and time savings for the in-home solution features. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative. *Please note that the classroom management functionality is not available for in-home users. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative.

Image of Tucker calculating your savings
Cost & Time Savings
Date
Automation
Number of Staff
Number of Students
Hourly Rate
Savings per Month

For over 30 years, Procare Solutions has helped child care businesses big and small tackle their biggest operational challenges.

From contactless check-in, attendance tracking and staff management to family engagement, tuition collection and extensive reporting, we have the solutions that child care professionals want most.

More than 37,000 child care businesses choose Procare because we give them everything they need to focus on what they love—providing amazing experiences to the children in their care.

Our data model is based on our experience working with over 100,000 child care centers, before and after school programs and youth organizations since 1992.

Learn more at procaresolutions.com

Procare Cost and Time Savings Calculator

Family Registration Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Enrollment
Waitlist / Lead Management
eDocuments
Family Data Entry / Management
Health and Immunization Records
Total per month
Attendance Tracking Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Check-in/Check-out
Class Roster Management
Teacher-Student Ratio Tracking
Total per month
Family Communication and Engagement Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Child Activity Tracking
Family Messaging
Staff Messaging
Meal Planning
Total per month
Financials Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Payroll
Financial Reporting
Business Planning and Reporting
Staff Time Tracking / Scheduling
Total per month
Payment Processing Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Registration Payments and Processing
Tuition Processing
Subsidy Management
Payment Reminders
Annual Tax Statements
Total per month
Classroom Management Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Activity Planning
Develop and Maintain Curriculum
Assessments and Milestones
State Compliance / Licensing Reporting
Total per month
 

Managing Documents

Running a child care business requires the completion of many forms and signed documents. There are onboarding forms for your staff that need to be collected, incident reports that require a signature, permission slips to gather, immunization and allergy records to store, enrollment contracts to process… and the list goes on. Procare’s child care management software can manage all these document types and streamline the process with the ability to manage many of these in a digital format. Security restrictions can also be implemented on documents, ensuring sensitive information is protected.

Business Planning and Reporting

The complexities of operating a child care business are many. In addition to interacting with complex family situations, there are multiple federal and state agencies that may be involved in your center operations. You may need to manage subsidy payments from agencies like DHS, DFACS, DCFS or Head Start.  Your program may also participate in the USDA Child and Adult Care Food Program. Procare can help you keep track of all this information so that you have a true understanding of revenues and expenses to make profitable business decisions. Predicting future enrollment based on your capacity is also essential to better plan for your growth and Procare can do that for you. 

Meal Planning

Whether you are feeding 15 children in your home or 150 children across multiple locations, Procare gives you the tools you need to easily track meals served for breakfast, lunch, dinner and snacks. Record meal counts based on child schedules or actual attendance, logging information like free, reduced or paid statuses, along with meals claimed for reimbursement vs non-eligible meals.   Print classroom meal rosters, menus and meal count reports based on age group. A variety of food program reports are available with Procare – download example reports.

Multi-Center Management

As a leader in the business of child care, Procare understands the needs of owners with multiple locations to consolidate their reporting. Procare users can quickly generate individual reports per location or run corporate reports that combine data for all locations at once. Get a quick summary of your accounts receivable across locations or view a revenue graph with weekly, monthly and year-to-date totals. Audit and compare center performance, revenue flow and enrollment with standard data categories including payments, aging, enrollment, straight and overtime hours, FTE numbers and more.

Free Ebook

How an Integrated Child Care Management Platform Helps You Run Your Center with Ease

Robust Center Management Capabilities and More!

This robust child care management software has a host of additional capabilities that are essential for child care centers, before and after school programs and youth organizations.

In addition to center management, Procare features:


Why Procare

Proven in Child Care

For over 30 years, child care center owners have looked to Procare to provide real-time information for making critical decisions, maintaining compliance with local and state regulations and adhering to business best practices. 

End-to-End Capabilities

Procare saves you time and money by streamlining core administrative functions while raising the bar for the parent experience with professional communications, easy-to-access portals and the opportunity for real-time updates. Procare can be configured to meet every need. We even make it easy to connect to other specialty systems such as payroll to make Procare the one-stop hub for everything you need to successfully run your center.

Equipped for Any Center

Priced and sized right, Procare meets all your single center needs at an affordable price. We handle the business administration so you can focus on what matters most – better outcomes for the children in your care.  No contracts, no set-up fees, no per-child charges – just one price for all the capabilities you need to run your center or school.

Designed Specifically for Child Care Professionals

Procare understands the importance of your role in managing a center, daycare or school. Tracking child attendance, having easy access to family information, handling schedules, keeping records, communicating with parents, billing and processing payments are administrative tasks that we do for you so you can spend more time educating children.

ZERO

contracts, set-up fees, per-child charges and more!


2M+

child care mobile app downloads


Over 70%

of North America’s largest for-profit child care organizations use Procare


37,000+

centers and schools trust Procare


How Does Procare Compare?

With over 30 years serving child care businesses, Procare stands out in the child care management software field.

Two women reviewing an invoice

ALL-IN-ONE
PRICE

a daycare teacher helping children with a lesson

100% DIGITAL CURRICULUM

a woman and her child smile while holding credit cards

INTEGRATED PAYMENTS

a Procare customer support agent wearing a headset on a call

LIVE CUSTOMER SUPPORT!


See For Yourself

Learn more about how Procare compares to other solutions in the market.


Request a Demo

Talk with a friendly Procare expert to get a tailored child care solution for the unique needs of your business.