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CAPABILITIES

Managing Classrooms with Ease

Managing a classroom at a center or school is like running a business within a business. You must track attendance and ratios, make sure the classroom is properly staffed, communicate with families … and the list goes on! For more than 30 years, Procare Solutions has helped early childhood educators simplify operations with robust classroom management capabilities so you can focus on what really matters – the little ones in your care.

Illustration of families dropping kids off at daycare

Effectively Managing Classrooms and Programs

Procare enables centers and school to better manage classrooms, tracking attendance and any room movement. Adherence to staff-to-child ratios is critical and streamlined reporting provides details on ratio maintenance. Procare also makes it easy for teachers to track child activities, with name-to-face reporting.

Attendance Tracking

In today’s child care environment, tracking information like attendance, ratios, enrollments, meals, health checks and authorized pick-ups has never been more important.  With Procare’s tracking capabilities, you can record and maintain up-to-the minute information on the children in your care with a click of a button. Improve accuracy with automatic calculations, ensure safety with contactless check-in/check-out solutions and track health checks to safeguard the well-being of children and staff – all within Procare. Our contactless check-in/check-out, advanced tracking and reporting make pick-ups and drop-offs easy and safe.

Communicate and Engage With Families  

Share daily activities, videos, photos and milestones with families to keep them up to date on their child’s day throughout the day instead of waiting until pick-up. The Procare child care mobile app is easy to use and simple to install. It provides all this information to the family in real time. Procare also provides the ability to send newsletters and to keep families aware of calendars and upcoming events. Procare can send emails and text messages to families, keeping everyone abreast of activities associated with their child.

Infant Activity Dashboard

Taking care of infants requires more personalized care and attention. Staff and teachers assigned to rooms with infants can use the Infant Activity Dashboard in the Procare child care mobile app to quickly and easily log regular activities, including: bottles, naps and diaper changes so they don’t have to turn their attention away from the children any longer than necessary. Each activity also allows teachers to record important information that needs to be included with your reports such as nap position, bottle size and types of diaper changes. Reminders can also be set to alert teachers when it’s time to perform or check for the activity again.

Simplify Scheduling and Track Staff Information

Manage staff schedules and keep important staff records at your fingertips including timecard hours, immunizations, employee profiles and more. Maintain careful monitoring of real-time staff-to-child ratios and attendance trends. Leverage extensive reporting features that help you see daily, weekly and monthly data in an easy-to-read format.

Manage Student Schedules

Assign and manage a custom schedule for each child. Add overrides, absences and any other schedule-based reports. Analyze classroom schedules for open slots or future classroom staffing requirements by comparing child schedules to staff schedules, room by room.

Calendar-based Event Sharing

Share upcoming events with families easily for any day and month through the calendar. This helps busy parents stay organized and the calendar can be accessed through the Procare child care mobile app.

Accurately Recording Staff-to-Child Ratios  

Closely monitoring and managing staff-to-child ratios is important not only for the development of children but also governed by state requirements. Stay in compliance and provide the best care with Procare’s staff-to-child-ratio monitoring system.  Procare enables tracking of children and staff throughout the day, including room transfers and lunch breaks.

Forecasting Growth with Insights

Insights allows centers to see enrollment capacity in a given room and/or program, as well as identify areas that have open availability. This capability also highlights which offerings need additional staff to retain ratio requirements.   Centers will be able to see which programs are in high demand and what availability they have for interested families.

Staff-to-Staff Messaging via Mobile App

Staff can send and receive messages through the Procare child care mobile app. Administrators can search for staff members by name and filter a staff directory by room or status for messages. Choose whether staff have read-only access, which allows them to receive messages but not respond or compose new messages, or full access in which they can receive and send messages.

Text Alerts

The option to send text alerts allows you to communicate with staff members without a Procare account. These messages send as a text message to a staff member’s mobile device.


Robust Center Management Capabilities and More

This robust child care management software has a host of additional capabilities that are essential for child care centers, before and after school programs and youth organizations. In addition to center management, Procare features family engagement, classroom management, tuition payment processing as well as essential integrations with many third-party providers in the child care market.


Why Procare

Proven in Child Care

For over 30 years, child care center owners have looked to Procare to provide real-time information for making critical decisions, maintaining compliance with local and state regulations and adhering to business best practices.

End-to-End Capabilities

Procare saves you time and money by streamlining core administrative functions while raising the bar for the parent experience with professional communications, easy-to-access portals and the opportunity for real-time updates.  Procare can be configured to meet every need. We even make it easy to connect to other specialty systems such as payroll to make Procare the one-stop hub for everything you need to successfully run your center.

Equipped for Any Center

Priced and sized right, Procare meets all your single center needs at an affordable price. We handle the business administration so you can focus on what matters most – better outcomes for the children in your care. No contracts, no set-up fees, no per-child charges – just one price for all the capabilities you need to run your center or school.

Designed Specifically for Child Care Professionals

Procare understands the importance of your role in managing a center, daycare or school. Tracking child attendance, having easy access to family information, handling schedules, keeping records, communicating with parents, billing and processing payments are administrative tasks that we do for you so you can spend more time educating children.

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ZERO

contracts, set-up fees, per-child charges and more!


2M+

child care mobile app downloads


Over 70%

of North America’s largest for-profit child care organizations use Procare


37,000+

centers and schools trust Procare

Free eBook

How an Integrated Child Care Management Platform Helps You Run Your Center with Ease

How Does Procare Compare?

With over 30 years serving child care businesses, Procare stands out in the child care management software field.

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ALL-IN-ONE
PRICE

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100% DIGITAL CURRICULUM

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INTEGRATED PAYMENTS

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LIVE CUSTOMER SUPPORT!


See For Yourself

Learn more about how Procare compares to other solutions in the market.


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