Child Care Billing Software

Tuition Express is the easiest and safest child care billing software.

Tuition Express takes the hassle out of child care billing. This child care billing software gives your child care center all of the touchless payment options you need — electronic fund transfer (EFT), online or completely automated. You can also do an in-person point-of-sale transaction if needed.

Tuition Express is fully integrated with Procare’s software solutions, making tuition collection a seamless experience for child care providers. Plus, the platform was built with parents in mind, allowing for convenient online and secure payments that ensure you get your tuition on time.

“Our life was made simpler!” We have taken the manpower out of collections. This system gives us automation. We are able to build better relationships with our clients...
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“Our life was made simpler!”We have taken the manpower out of collections. This system gives us automation. We are able to build better relationships with our clients because the money issue is solved.Collecting tuition used to be a full time job for my business manager. Now she is able to put energy into other projects because we have streamlined the collection of payments.

Tracy

The Tuition Express ledger function is how we track and process all of our tuition charges to customers. This is an integral part of our business. I like that this product is very...
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The Tuition Express ledger function is how we track and process all of our tuition charges to customers. This is an integral part of our business. I like that this product is very straightforward. It’s easy to understand and easy for our customers to use. We process all of our credit card payments through Tuition Express, and we use it to manage our Account Receivables.

Erica

AMAZING! We would have to remind the same families to pay their tuition weekly and now it is all collected automatically. Tuition Express has made the office more efficient. There...
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AMAZING! We would have to remind the same families to pay their tuition weekly and now it is all collected automatically.Tuition Express has made the office more efficient. There is less time spent collecting outstanding tuition balances. The parents have access to their account information around the clock!

Stephanie

Tuition Express provides seamless interaction between Procare Select and billing. The system is easy for my staff and our parents to use. As a business owner, it is great to be abl...
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Tuition Express provides seamless interaction between Procare Select and billing. The system is easy for my staff and our parents to use. As a business owner, it is great to be able to access the software remotely via the cloud. In addition, the reports are easy to pull and easy to understand.

Jennifer

“Fast, Professional, East-To-Understand” Wonderful experience with my customer service representative – or should I say expert. My questions were addressed with e...
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“Fast, Professional, East-To-Understand”Wonderful experience with my customer service representative – or should I say expert. My questions were addressed with ease and I was even given tips and advice to make my navigation with the software even easier than it was before.I love that Tuition Express is overall self-explanatory and easy to get used to. It’s a plus that their customer service is excellent and makes me feel confident that any issues or questions our center comes upon will be solved almost immediately.

Jessie

“We use Tuition Express to process our weekly income and love it!” Tuition Express saves time and man hours. It is flawless in helping us acquire payment from each of o...
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“We use Tuition Express to process our weekly income and love it!”Tuition Express saves time and man hours. It is flawless in helping us acquire payment from each of our families. The creators and software managers at Tuition Express really know the world of Learning Centers and have created and maintained an effective tool for helping us charge for enrollment, registration, weekly tuition and other miscellaneous charges in a manner that is time effective and thorough. The customer service is top notch!

Lori

Thank you for your expert, patient and very pleasant help with our additions to Procare software last week.  I can say that everyone I have had the pleasure to deal with in this tr...
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Thank you for your expert, patient and very pleasant help with our additions to Procare software last week.  I can say that everyone I have had the pleasure to deal with in this transition were top notch people.  All of you worked well with me and helped me better understand the new software. I’m sure you haven’t heard the last of me and I look forward to your team’s support in the future.

Overall, my experience with Tuition Express has been positive. The customer service has been excellent as well as the product and results.  Tuition Express is easy to use and provi...
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Overall, my experience with Tuition Express has been positive. The customer service has been excellent as well as the product and results.  Tuition Express is easy to use and provides a great ROI! It helped our early care and education centers ensure that tuition was billed on time, the correct tuition amount was billed, that tuition was collected on time, and that proper late fees and discounts were assessed. This made budgeting and auditing so much easier. Parents appreciated the convenience of being able to make tuition payments with a credit card and being able to pay remotely.

KRisten

Most of all, I am not posting payments, writing out deposits, driving to the bank all the time, which gives me extra time for other responsibilities. I love the fact that the recei...
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Most of all, I am not posting payments, writing out deposits, driving to the bank all the time, which gives me extra time for other responsibilities. I love the fact that the receipts are emailed, it saves on paper. My parents LOVE the emailed receipts, how fast they can check out their children, swipe their card, and be done!I rarely make deposits any more. At first we had only a few parents sign up for Tuition Express, but now I only have maybe 2 payments a week that I need to deposit. Sometimes we go a week to 2 weeks without a payment by check or cash. It gives me time to focus on other things.

Debbie

The benefits we’ve realized by using Tuition Express is that we get emails to see when payments are made before they even post to the account. This allows us to better budget...
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The benefits we’ve realized by using Tuition Express is that we get emails to see when payments are made before they even post to the account. This allows us to better budget when payments are coming in.  The best thing I like most about Tuition Express is the convenience of processing tuition payments along with electronic deposits of online payments.

Leona

“Tuition Express” Our tuition fees are paid on time. We do not have to track clients down for payment. Most of them use the ACH option or pay from their phones. There i...
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“Tuition Express”Our tuition fees are paid on time. We do not have to track clients down for payment. Most of them use the ACH option or pay from their phones.There is nothing that I don’t like about Tuition Express. It has made my job so much easier. It has made the weekly collection of tuition seamless. We use ProCare Cloud as well and our parents even have the option to pay from their phones.

Paula

Merchant Services

Choose any combination of electronic payment options to accept at your child care, daycare or preschool. Every payment, whether initiated by you or by your parents, posts automatically to your parent ledger cards and funds the very next day. Enjoy seamless integration between Tuition Express and your Procare program.

Tuition Express Family-Initiated Online Payments

Family-Initiated Online Payments

Sometimes parents would prefer to make payments on their own. Now you can allow them to pay online through TuitionExpress.com. Parents submit payments at their convenience, and Tuition Express posts them right into Procare for you automatically.

Tuition Express Recurring Payments

Recurring Autodraft / Electronic Fund Transfers (EFT)

Take control of your tuition collection by initiating recurring payments on a weekly or monthly basis, or on a schedule of your choice. Payments transfer from each parent’s bank account or credit card (if applicable) directly to your account on the next business day.

Tuition Express Payment at Check-In

Tuition Payment Through MyProcare Parent Portal, Procare Online and the Procare Mobile App

Allow parents to pay online through any computer or mobile device. Parents can easily access tuition statements and payment history, and set-up forms of payment quickly.

Procare Hardware Solution - Procare Touch

Payment at Check-in

Allow parents to quickly and easily make payments as they check their children in to your center. Payments are posted directly to your parents’ ledgers in Procare, and receipts are emailed automatically.

Procare Hardware Solution - Card Reader

Point-of-Sale

It’s easy to accept credit card payments at your center when you use Tuition Express. We’ll help set up the card reader and show you how to use it.

Tuition Express has collected billions of dollars in tuition for Procare users, making it the most trusted payment solution.

The Tuition Express Advantage

Countless companies process payments, only Procare Solutions gives you the Tuition Express Advantage. Whether you accept automated payments today or you want to tomorrow, you’re likely to compare one service to another. Procare has compared hundreds of processors and here’s what we found.

Since 2003, Tuition Express has collected billions of dollars in tuition for Procare users. Every transaction has been posted to Procare.

With lower fees, numerous payment options and great customer service, Tuition Express has become “the way we collect tuition” for most Procare users.

If you use Tuition Express, you know the benefits of an affordable and integrated payment collection solution. If you don’t, contact us today to learn more about the Tuition Express Advantage.

Payment Collection ComparisonTuition ExpressOther Processors
Ability to Swipe Credit Cards
Accept Visa, MasterCard, Discover, AMEX
No Long Term Contract Required
Free Unlimited Support and Training
Next Day Funding
Point of Sale Transactions Post to Procare Products
Integrated Payments at Check-in
Online Payments with Auto Posting and Receipts
Easy to Understand Statements
Detailed Online Reports for You and for Parents

Procare Software is a Registered ISO/MSP of First National Bank of Omaha.

Tuition Express Resources

These resources include media, documents and forms to help educate your staff and customers about Tuition Express.

Parent Authorization Forms

PDF Icon Parent Authorization Package

PDF Icon Parent Authorization Package (Spanish)

PDF Icon Credit Card & ACH Authorization

Update Account Forms

We now use DocuSign to send these forms; if you need to make changes to your Tuition Express account, please contact our support number at (888) 419-5033.

Tuition Express Training & Support

Head over to the Procare Support Site for more.

Tuition Express FAQs

Helpie FAQ

  • Will Procare assist me in marketing Tuition Express? If so, what type of help can I expect?

    Absolutely! Once your application is approved, Procare will send you a Getting Started package with all the marketing material you’ll need. We’ll send the Tuition Express software module, brochures, FAQ sheets, and application forms to hand out to your sponsors.

  • What are the costs associated with Tuition Express?

    The Tuition Express fee structure is one of the lowest in the industry. Our philosophy is to deliver the best possible EFT products and services at an affordable rate. Please contact our Tuition Express team for a rundown of fees.

  • How soon after I send my EFT file will my account be credited?

    Once you’ve sent your EFT request, you should see a credit to your account in about 48 hours (depending on your bank). Not only is this faster than walking into your bank to make a deposit, but there are other benefits as well. You’ll be notified of any NSFs much faster than the week or two it takes to receive notification from your bank.

  • How does Tuition Express credit my account for tuition and collect fees?

    Tuition Express will electronically transfer the funds to your account using the same ACH system it does to deduct payments from the accounts of your families. Tuition Express will collect its per item fees each time your account is credited for tuition. All monthly fees will be debited from your account on the first business day of each month.

  • What kind of reports will Tuition Express give me?

    When you send an EFT file to Tuition Express, we will email a confirmation receipt. While Tuition Express is processing the credit to your account, you’ll receive an email reflecting the amount to be deposited. For NSF transactions, Tuition Express will send an e-mail, detailing the family and the amount.

  • How easy is it to get started with Tuition Express?

    Complete and sign the application, attach application fee and VOIDED CHECK. Fax or mail it back to us. Once your application is approved, we’ll set up your account and send you all the materials needed to sign up your sponsors for Tuition Express. After that, all you have to do is have the sponsors sign the “Automatic Payment Authorization” and add them to Procare’s Tuition Express module.

  • How do I separate charges that I do not want to process through Tuition Express?

    First consider if this is really appropriate. It’s much easier to allow Tuition Express to process all payments rather than trying to collect for a few things manually by check or cash. If you decide to pursue dual payment collection, there are several options.

    Option 1: Wait to charge items that you do not want collected by Tuition Express until after you’ve processed the normal Tuition Express payments for the week. At this point, each family will presumably have a balance of zero. Now post the fees you wish to collect by check or cash. As the payments come in manually post them to the family ledger cards.

    Note: If some families do not pay on time and still owe this “extra” money the next time you process Tuition Express, you may:

    • Let Tuition Express collect the full balance due (up to each family’s maximum)
    • Or manually adjust the amount down (in Step 2) for those families.

    Option 2: Use the Sponsor Ledger for normal fees you want processed through Tuition Express and post other fees to the CoSponsor Ledger. The family will then have two balances. When check and cash come in for the “other” fees be sure to manually post them to the CoSponsor Ledger. The disadvantage to this approach is that those families will need to have two statements printed, one each for the Sponsor and CoSponsor Ledgers. Also this option will not work if you are already using the CoSponsor ledger (for example in a divorced family situation).

    Option 3: Create a Third Party Agency ledger to hold charges you do not want processed through Tuition Express. You could name the agency something like “Other Charges.” This is similar to option 2, but has the added disadvantage that in order to print a separate “Agency” statement for each family, you’d have to print them one at a time.

  • What are the Tuition Express processing timelines?

    Tuition Express Online Payment Processing Timelines

    Tuition Express Online Payment Processing Timeline

    • Day 0: Any online payments scheduled for that day will be processed and available for posting into Procare by 4 p.m. PT.
    • Day 1: Parents’ bank or credit card accounts debited. 
    • Day 2: Center’s remaining due transactions (ACH and credit card)  deposited into center’s account.
    • Days 3 & 4: Center notified by email of ACH non-sufficient funds items (NSF) and Notifications of Change (NOC). Center must correct parent ledgers for each NSF.

    Tuition Express Batch Processing Timeline

    • Day 0: Center runs Tuition Express by 1 p.m. PT for same-day processing*, receives batch confirmation via email. Center receives notification of failed credit card transactions and corrects parent ledger cards accordingly.
    • Day 1: Parents’ bank or credit card accounts debited.
    • Day 2: Center’s remaining due transactions (ACH and credit card) deposited into center’s account.
    • Days 3 & 4: Center notified by email of ACH non-sufficient funds items (NSF) and Notifications of Change (NOC). Center must correct parent ledgers for each NSF.

    *Batch processing may be scheduled up to 14 days in advance
    Federal Bank Holidays may affect processing timelines.
    Merchant is responsible for verifying funding of bank accounts.

  • What will an update do to my data?

    Nothing. Although it is always a good idea to make daily backups, your data will not be affected.

  • Is updating easy?

    Absolutely! Complete, easy-to-understand instructions are included with your Update.

  • How do I order an update?

    You can order an update by filling out this form:

    PDF Icon Procare Update Form

  • Do I need to pay separately to update each module?

    No. The complete update, regardless of the number of modules you use, includes every enhancement added to the system since your last purchased update.

  • Can I update some locations, but not others? What if some locations have closed?

    If you have multiple locations, every school on your network that retains historical data for auditing or reporting requires an update. If you wish to discontinue using a particular location, see Removing Data & Software Modules for how to proceed.

  • How often should I update?

    Updating once a year allows you to continue to receive toll-free support. Each update also includes a free, one year subscription to the Online Update Service which gives you immediate access to the latest updates throughout the year, as they become available (requires an internet connection).

  • Will I still receive free customer support if I don’t buy an update?

    No. Procare provides high quality, toll-free support for software that has been updated annually. Your success is important to us and we are committed to ensuring that you receive the maximum benefit from your software investment. However, in order to continue providing excellent support in a timely manner, we cannot support older versions. Far too many calls to our support department involve issues in early versions that have been addressed in recent updates.

  • Do I have to update?

    No. Updating your system is recommended and to your benefit, but not required.

  • Why should I update?

    The two reasons most people choose to maintain their update subscription are:

    1. For the latest features and enhancements included in each Online Update. New features are developed to assist you in running your business more efficiently. Other enhancements may include improvements to the overall operation of your system. Though some enhancements may not be obvious, your system may respond faster or work more smoothly. See: Release Notes for recent Versions of Procare.
    2. To take advantage of free and unlimited access to technical support. Our support staff will help guide you to answers to specific questions and troubleshoot any issues that may arise.
  • What is included in the annual Update?

    Throughout the year, Procare is regularly updated to keep pace with technological advances in software development as well as the evolving needs of the childcare industry. Procare Updates include:

    • Exciting new features to improve daily childcare management
    • Overall system enhancements to optimize performance and speed
    • Technological enhancements to ensure Procare’s compatibility with newer computers and operating systems
    • Free, one year subscription to the Online Update Service allowing you to download the latest version of Procare at any time.
  • Our before- and after-school care service has realized a marked improvement in percentage of payments received due to the invoicing and statement features of Procare. We are much b...
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    Our before- and after-school care service has realized a marked improvement in percentage of payments received due to the invoicing and statement features of Procare. We are much better able to communicate about delinquent accounts and show parents and caregivers their records so that confusion or misunderstanding is eliminated and positive and cooperative customer relations are preserved.

    Laurie

    Procare does a lot for our center! We also love how there are additional features you can add on. It is great for tracking families, payments, and even adding activities.

    Kelly | Aquatics Director

    Procare does a lot for our center! We also love how there are additional features you can add on. It is great for tracking families, payments, and even adding activities.

    Kelly | Aquatics Director

    Procare has made billing and keeping track of daycare attendance so much easier. Instead of taking three hours to complete weekly billing, I am able to more accurately finish it in...
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    Procare has made billing and keeping track of daycare attendance so much easier. Instead of taking three hours to complete weekly billing, I am able to more accurately finish it in less than 20 minutes. Parents are able to more easily check their child in and out. Teachers are also more easily able to keep track of who is present and who is absent that day.

    Rob | Principal

    10/10 would recommend. The support and kindness we have received from all Procare staff members has exceeded our expectations. We couldn’t be more pleased!
    10/10 would recommend. The support and kindness we have received from all Procare staff members has exceeded our expectations. We couldn’t be more pleased!

    Sara

    Overall the software has been able to provide us with a more efficient use of our time.   Procare is very easy to use and has many functions that assist in the overall operati...
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    Overall the software has been able to provide us with a more efficient use of our time. Procare is very easy to use and has many functions that assist in the overall operations of the child care program that I own and manage. It makes record-keeping very easy and less time consuming allowing us to devote more of our time to the children and our staff.

    Tami

    “Excellent Program and Customer Service”  I have had no problems with this program. It is excellent and always adding more features. The customer service is the best!
    “Excellent Program and Customer Service”  I have had no problems with this program. It is excellent and always adding more features. The customer service is the best!

    Sister Paul Mary

    The benefits we’ve realized by using Tuition Express is that we get emails to see when payments are made before they even post to the account. This allows us to better budget...
    Read More
    The benefits we’ve realized by using Tuition Express is that we get emails to see when payments are made before they even post to the account. This allows us to better budget when payments are coming in.  The best thing I like most about Tuition Express is the convenience of processing tuition payments along with electronic deposits of online payments.

    Leona

    Fantastic software! It is absolutely THE BEST child care app on the market right now. The Procare team is very responsive, they offer real 5 Star customer service.
    Fantastic software! It is absolutely THE BEST child care app on the market right now. The Procare team is very responsive, they offer real 5 Star customer service.

    Donna

    Collections and Tuition Express has been a blessing. Almost EVERY parent has been impressed with the idea that we can take a debit or credit card. They can also login in the evenin...
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    Chalayne | Owner/Director

    Collections and Tuition Express has been a blessing. Almost EVERY parent has been impressed with the idea that we can take a debit or credit card. They can also login in the evenings after they’ve taken care of their families. They can pay their bill or check on tomorrow’s schedule. It’s made our life easier.

    Chalayne | Owner/Director

    We enjoy how easy the program is to use. We have several seasoned teachers who are not as familiar with technology, and they were apprehensive about using the app at first. However...
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    We enjoy how easy the program is to use. We have several seasoned teachers who are not as familiar with technology, and they were apprehensive about using the app at first. However, they find the app easy to use which made the transition into everyday use of the app a breeze.

    Stephanie

    I love this software. It helps me keep parents notified without having to print stuff out for them. They are loving it and like seeing when the child naps and etc in their notifica...
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    I love this software. It helps me keep parents notified without having to print stuff out for them. They are loving it and like seeing when the child naps and etc in their notifications throughout the day.

    Dixie

    “Fast, Professional, East-To-Understand” Wonderful experience with my customer service representative – or should I say expert. My questions were addressed with e...
    Read More
    “Fast, Professional, East-To-Understand”Wonderful experience with my customer service representative – or should I say expert. My questions were addressed with ease and I was even given tips and advice to make my navigation with the software even easier than it was before.I love that Tuition Express is overall self-explanatory and easy to get used to. It’s a plus that their customer service is excellent and makes me feel confident that any issues or questions our center comes upon will be solved almost immediately.

    Jessie

    Overall I love the easy access to all the help. Anything I may not understand how to do I can quickly search and find an explanation on how to complete the steps. Also the help des...
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    Overall I love the easy access to all the help. Anything I may not understand how to do I can quickly search and find an explanation on how to complete the steps. Also the help desk is very quick to respond via email or telephone with answers and even help walk me through steps.I love the organization of having all products in the same program window. The set up and implementation was very simple. You could make things as simple or complex as you need. Tuition Express has made the process for payments of tuition the smoothest it has ever been. Parents love going to the portal to make payments at their convenience. 

    Sheryl

    Overall, my experience with Tuition Express has been positive. The customer service has been excellent as well as the product and results.  Tuition Express is easy to use and provi...
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    Overall, my experience with Tuition Express has been positive. The customer service has been excellent as well as the product and results.  Tuition Express is easy to use and provides a great ROI! It helped our early care and education centers ensure that tuition was billed on time, the correct tuition amount was billed, that tuition was collected on time, and that proper late fees and discounts were assessed. This made budgeting and auditing so much easier. Parents appreciated the convenience of being able to make tuition payments with a credit card and being able to pay remotely.

    KRisten

    We love this program. It provides us with one place to quickly find out so much information. Many things are pre-programed, but you can personalize it yourself or request assistanc...
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    Marlene | Administrator

    We love this program. It provides us with one place to quickly find out so much information. Many things are pre-programed, but you can personalize it yourself or request assistance from a fantastic customer service person. This makes my job so much easier, especially with continual changes to State Day Care Licensing regulations.

    Marlene | Administrator

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