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Mar 12, 2024 4 min read

End the Headache of Late Child Care Tuition Payments

Procare By: Procare

This blog was originally published in 2018 and was updated with new information on Oct. 12, 2023.

As a child care business owner, your focus is always on the children. But collecting tuition payments, a not-enjoyable task, is critical for your business and cash flow allows you to continue providing high-quality care.

Late payments can hold your business back and there is never a good time to bring up overdue tuition with parents. Adopting automatic payments and being flexible with the payment methods you accept will help your business adapt to meet the needs of today’s parents.

How to Make Collecting Tuition Payments Easier Than Ever

Using a customer-oriented, technologically savvy and cost-conscious software solution will make collecting payments easier and less stressful.

Procare’s child care billing software makes tuition collection a seamless experience for child care providers and families. It was built with child care centers and schools in mind, allowing for convenient online and secure payments that ensure you get your tuition on time.

Getting your money on time, every time could not be easier. Let’s look at how Procare can help you collect tuition with fewer headaches!

Make Paying Bills Convenient for Parents

Today’s young parents expect an experience that is both comfortable and convenient — and the ability to make secure payments online provides precisely that. Mobile devices are their digital wallet and a recent study showed that HALF of millennials have never even used a check!  

Procare’s tuition-collection and payment-processing platform was built with parents in mind. It allows for convenient online and secure payments that ensure your center gets your tuition on time, and gives parents at your center a choice in how they pay. 

Making your daycare billing process more convenient will improve your chances of collecting payments on time.

The most common interaction with parents occurs during pick-up and drop-off hours, but those are also a hectic time for child care providers. Providing parents with more options for making payments means less chasing when payments are late.

A focus on convenience carries a lot of weight with millennial families. Providing them with the option to set up automatic payments or make payments with just a few clicks of the mouse can strengthen your brand and set it apart from the competition.

Provide Payment Options to Families

Millennial parents want a safe environment for their child, quality child care professionals to lead the way and for your center to focus on their child’s educational growth. They also want to interact with your business in a way that is different than past generations of parents. 

To meet their preferences, allow families to quickly and easily make payments as they check their children in to your center. Payments are posted directly to the family’s ledger in Procare and receipts are emailed automatically. Procare also offers card readers that are easy to set up and allow your center to accept credit card payments in person. 

And payments can be made automatically from their checking accounts or billed to their credit cards. And it’s easy to set up recurring plans. 

Have peace of mind that payments will always come on time. Procare automates your child care invoicing safely and securely by allowing for flexibility with the payment methods you’re able to accept. Electronic payments mean you’ll receive your funds faster!

Let Procare Help You Run Your Business!

Using Procare to collect tuition and process payments makes collecting payments easier than ever before.

Take control of your tuition collection by initiating recurring payments on a weekly or monthly basis, or on a schedule of your choice! Payments transfer from each payer’s bank account or credit card (if applicable) directly to your account. Funds are typically processed the following business day, subject to bank funding and processing approvals. 

Collecting tuition payments consistently and avoiding the buildup of overdue bills is integral to running a successful daycare. Calculate your potential cost and time savings of using Procare’s child care payment processing by using our online calculator to learn how much time and money it could save you! 

Discover strategies, tools and best practices to propel your child care business to new heights

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Procare provides comprehensive child care management software with the power to help you take control at every point of your business.