⭐ May Special: Buy Procare and get an Amazon Fire FREE⭐
Request Demo
Sep 23, 2022 8 min read

Get More Value With a Procare Desktop Package Solution! 

Leah Woodbury By: Leah Woodbury
A woman wearing glasses has her arms crossed as she smiles at the camera. A woman holds her child while they look at her phone.

As the end of the year approaches, you may be wondering how to get more from the software that runs your child care center. 

Procare Solutions can help. If you are a Procare Desktop customer using Procare on a local machine, you may be missing out on all the great features that Procare releases each month! 

A Desktop package solution gives you access to all of Procare Desktop’s many functionalities, which have changed dramatically from your original purchase. That means no more choosing what features you use based on cost, no more paying for maintenance, no more doing updates yourself. You get all the capabilities available in Procare Desktop automatically delivered! 

Wondering what extras you get with a package solution? 

By moving to a package solution, you get automated product updates! You won’t miss feature updates because they’re happening … without you lifting a finger or needing to remind yourself to do so. And if you’re not making these updates yourself, you’re missing out. 

Other extras that come with moving to a package solution include getting Procare’s engagement functionality that includes classroom management, lesson planning and the ability to use the Procare child care mobile app to share activities and updates with your parents.   

Moving to the Procare Desktop package solution will help you stay up to date on the latest advancements while lessening the time you spend on mundane, time-consuming business tasks.  Your family and staff information is secured in a hosted environment with no annual maintenance fees! 

Let’s take a deeper look at some of the benefits you’ll receive by switching to this package solution! 

Automated Updates While Saving Money 

A child care business operating in the 21st century needs software that meets your needs and the needs of the families you serve. 

If you’re using software installed on a local machine, you must manually update that software for each product release, costing valuable time and causing potential administrative headaches.   

With the package solution, your daycare software will be updated automatically. That means you’re staying up to date with the latest feature updates without doing a thing.  

And if you’re not doing regular updates on your own, you’re at risk of missing out on innovative Procare feature enhancements.  

And just think if your computer crashes and your software is on a local machine. With a package solution, you’ll have 24/7 access to family and child data! 

The Procare Child Care Mobile App Simplifies Payments and Family Communication 

Sending emails and asking parents to log into an online portal just doesn’t cut it anymore. That’s not how today’s smartphone-toting parents want to communicate. 

With the Procare Desktop package solution, you get access to the Procare child care mobile app

screenshot of the activity log on the procare mobile app

Teachers can send photos and videos to parents with one tap. They also can send reports on daily activities for infants and toddlers, as well as record activities such as diaper changes, bottle feedings and naps. In just the past two years, centers have sharedhalf a billion activities with parents using the Procare child care mobile app! 

Centers can record custom student activities and attach development skills like fine motor, social behavior, language and more. And they can share newsletters in addition to upcoming events with parents easily through the calendar function.  

Your center can send documents electronically for signing through the child care mobile app — no more downloading, printing, signing, then returning documents. It takes much of the hassle out of reminding parents and staff to complete their paperwork. 

And you’ll have the ability to create easy, two-way communications with families.  

Parents also can pay tuition with their mobile device, a capability that became especially essential during the coronavirus pandemic. 

It remains critical to offer contactless methods for payments and for signing in and signing out.  

The child care mobile app streamlines invoicing and billing and gives today’s families the ability to pay online, which is their preference — a recent study showed that HALF of millennials, the largest group of parents, have never even used a check.   

And Procare’s integrated technology allows families and your staff to use QR codes and/or GPS technology for a completely touch-free check-in and check-out process as well! 

Procare’s technology allows your teachers and other staff to sign in and sign out easily and quickly using a tablet at your center or their own phone. 

Timecards automatically are updated, which frees up your time spent on a mundane administrative task.

screenshot of the qr-code based sign-in screen on the procare mobile app

How Moving to a Packaged Solution Helped One Center 

Procare Desktop user Mercedes Gilbert, who owns the Kids ‘R’ Kids Learning Academy of Round Rock-Teravista in Teravista, Texas, made the switch to the Desktop package solution and is saving time and money. 

Her center had used a local version of Procare Desktop, which meant Mercedes and her team had to manually download new releases each time they became available. Her center also added various modules over time and paid maintenance fees.  

After speaking with Procare Solutions, she switched her center to the Procare Desktop package solution, which got her automatic updates and eliminated annual maintenance fees and module charges. 

Mercedes was spending over $500 each month for a separate platform to stay engaged with parents and communicate with them, and switching to a package solution allowed her center to take advantage of Procare’s engagement functionality for one low monthly price. 

Mercedes said the switch to the Procare Desktop package solution is saving her several thousand dollars a year. She’s keeping all the Desktop features she knows and loves and added many more, including family and agency accounting, employee data and payroll, as well as attendance and meal trackers! 

Read more about how Mercedes is using this solution in this case study. And if you’d like to hear from her directly, she’ll be part of a webinar on Nov. 3 to describe her experience. Register here to join her! 

More Effectively Manage Your Classrooms 

a woman smiles while working at her computer. a teacher helps a student with her handwriting.

The Procare Desktop package solution lets you track attendance while adhering to child-to-staff ratios. And you’ll be able to support a wide variety of learning standards, as well as get help assessing developmental milestones.  

If you’re using a local version of Desktop, you can’t access Procare Early Learning powered by Learning Beyond Paper, an all-digital curriculum designed for early childhood education that’s embedded into the Procare platform.  

Pre-made lesson plans are ready to go for your teachers. It’s easy to use because the curriculum is embedded into Procare  — new content, training and tools arrive automatically!  This saves you time and money.  

Children get access to a high-quality online curriculum with a focus on STEAM learning — science, technology, engineering, arts and mathematics. It includes 52 weeks of lesson plans for five age groups, from 6 weeks old through pre-kindergarten, and over 4,000 daily and weekly activities.   

And every activity is linked to early childhood standards for each age group! 

Learn More About How the Desktop Package Solution Can Help! 

If you’re looking to bring your child care center into today’s modern world, consider making the switch to the Procare Desktop package solution.

Its capabilities will save you valuable time, and your families and teachers will love it as well.  

"Move to a Procare Desktop package solution for ONE LOW MONTHLY PRICE - Learn More" is displayed alongside a photo of a teacher and two students playing with toys

With this subscription, you’ll get: 

  • Unlimited Procare users and unlimited support 
  • One low monthly price — no more add-on modules that are purchased separately, no more annual maintenance fees 
  • Automated product updates — no more downloading software updates to your machine 
  • Family, children and financial data are secure and accessible 24/7 from any computer 
  • Enhanced engagement functionality to manage your classrooms and engage with families 
  • Access to the #1 rated child care mobile app for family updates and digital payments 
  • Seamless and integrated tuition billing and payments 

Procare Solutions, a pioneer in the child care management software industry for over 30 years, is ready to help. Two out of three child-centered businesses that use child care management software choose Procare, and we want you to get the most from your software. 

Ready to learn more? Fill out this form and your account manager will reach out to you. You also can email clientservices@procaresoftware.com or call (800) 338 3884, ext. 2216! 

2024 Child Care Management Software Industry Trends

2024 Child Care Management Software Industry Trends

Watch On-Demand Webinar


Leah Woodbury

Leah Woodbury is the head of content at Procare Solutions. Her job includes writing about topics that matter to child care professionals and finding ways to help them do their important work. She’s a mom of two who loves getting updates about what her preschooler is doing during the day via the Procare child care mobile app!

Leah Woodbury