⭐ Webinar 6/20: Discover strategies, tools and best practices to propel your child care business to new heights.⭐
Register Today
May 21, 2024 5 min read

How Procare Solves the Top Four Challenges in Child Care

Leah Woodbury By: Leah Woodbury
an infographic showing the top 4 challenges faced by child care centers in 2024: staffing, enrollment, professional development, and funding.

The 2024 Child Care Management Software Industry Trends Report by Procare Solutions identified four main challenges to child care providers: hiring and retaining staff, registration and enrollment, professional development and lack of public funding.

These responses came from thousands of respondents to a survey asking questions about software use, as well as early childhood education trends.

Let’s dig into the these challenges and explore how Procare can solve them!

Challenge #1: Hiring and Retaining Staff

In the survey used to compile the trends report, 61% of respondents said that hiring and retaining staff was a challenge.

The ripple effect of staffing shortages is large. Take a look at the effect of staffing shortage, as reported in the survey:

Infographic detailing the impact of staffing shortages at early childhood education centers.

With Procare, your child care center can address staffing challenges head-on to create a stable and thriving workforce that benefits both staff and the children in your care!

Training and Development

Procare offers comprehensive training and professional development resources that empower your team with the skills they need for long-term success. By providing access to continuing education, certifications and skill-building programs, Procare ensures your staff remains satisfied and equipped to excel in their roles.

Manage Schedules and Payroll

Managing staff schedules and ensuring timely payroll can be a complex task. Procare’s automated payroll tools simplify this process, allowing both administrators and staff to view schedules and manage payments effortlessly. Whether you integrate Procare’s payroll services directly into your management software or export timecards to your payroll system of choice, this feature streamlines operations and reduces administrative burden.

Employee Engagement and Satisfaction

Employee retention is closely tied to engagement and satisfaction. Procare enables child care centers to implement effective retention strategies through communication tools, recognition programs, and professional development resources. These features create a positive work environment, making staff feel valued and motivated.

Data-Driven Insights

Understanding staffing needs and challenges is crucial for effective workforce management. Procare provides data analytics that offer valuable insights into staffing ratios, compliance, and historical trends. By using real-time data, child care centers can make informed decisions to improve their hiring and retention processes.

Challenge #2: Registration & Enrollment

Struggling with enrollment is a common issue for many child care centers, and 47% of centers are struggling with it! That percentage is up from 36% the year before and 33% of child care centers say they are under capacity:

infographic showing the capacity levels at ECE centers. 60% are at capacity, 7% are over capacity, and 33% are under capacity.

Procare simplifies this process with automated enrollment management tools that streamline registration, track available spaces, and maintain accurate records. This ease of use benefits both parents and administrators, making enrollment smoother and more efficient.

Integrated Communication

Effective communication with parents is essential for successful enrollment. Procare’s engagement functionality includes integrated messaging and notification features that keep parents informed about available slots, upcoming programs, and enrollment opportunities. This fosters timely responses and enhances parent engagement.

Marketing and Outreach

Attracting new families requires targeted marketing and outreach strategies. Procare helps child care centers identify potential families within the community, promote their programs effectively and showcase unique offerings. This targeted approach increases visibility and enrollment rates. And a new integration with IntelliKid Systems helps with marketing automation!

This partnership adds marketing automation to the suite of robust enrollment tools already offered in Procare that include waitlist management, electronic documents and the Lead Insights dashboard that shows how effective a center is at converting prospective customers.

Real-Time Reporting and Analytics

Procare’s real-time reporting and analytics provide insights into enrollment trends, attendance patterns, and peak enrollment periods. These data-driven insights help optimize staffing and resource allocation, ensuring centers operate at optimal capacity.

Challenge #3: Lack of Public Funding

Grant and Subsidy Navigation

Procare provides guidance on navigating grant and subsidy programs. Stay informed about available funding sources, eligibility criteria and application processes to maximize your center’s chances of securing financial support! Check out our state-by-state list to learn more about programs, funding and other resources.

Financial Management Tools

Use Procare’s financial management features to track and manage budgets effectively. Ensure transparency in financial operations, streamline invoicing and payment processes and maintain accurate records to demonstrate fiscal responsibility.

An illustration of Tucker the penguin and a woman presenting a graph

Automated Reporting for Compliance

Procare supports centers in generating automated reports that comply with funding requirements. Easily access and share necessary financial data, ensuring transparency and meeting the documentation standards necessary for public funding.

Advocacy and Networking

Join Procare Solutions in advocating for increased public funding for child care! Engage with industry advocacy groups and networks to collectively address the need for financial support. Participate in initiatives that promote the importance of child care and its role in community development.

Challenge #4: Professional Development

The report found that 30% of respondents need more professional development for teachers and staff. With Procare, your child care center can effectively address the need for professional development to create a supportive and enriching environment for your staff.

Access to Training Resources

Procare Solutions provides access to a rich library of training resources and professional development materials. Child care professionals can access relevant content, including courses and workshops that are tailored to enhance their skills and knowledge.

Customized Learning Paths

Tailor professional development by creating customized learning paths for staff. Identify specific areas for improvement or new skills to be acquired and guide educators through personalized training journeys to meet their professional goals for ongoing learning and growth.

Learn More About What Procare Can Do For Your Center!

The child care industry faces significant challenges, these obstacles can be overcome with the right software.

Procare Solutions offers comprehensive support for child care centers that address industry-wide challenges. By putting Procare’s advanced features to work, you can create a stable, efficient and thriving environment that benefits staff, children and the community!

Want to know how much time and money your center could save using the Procare all-in-one solution? Enter your number of staff, number of students and type of program into our calculator to learn YOUR potential savings:

Procare Cost and Time Savings Calculator Automated Payment Processing Cost
& Time Savings Calculator
Digital Curriculum Cost and Time Savings Calculator

Image of Tucker calculating your savings Image of Tucker calculating your savings Image of Tucker calculating your savings

Calculate your potential cost and time savings by using Procare’s all-in-one child care management software. All we will need from you is some information about your child care location*: Calculate your potential cost and time savings by using Procare’s secure and effortless child care payment processing. All we will need from you is some information about your child care location*: Calculate your potential cost and time savings by using Procare’s classroom management. All we will need from you is some information about your child care location*:

View Savings

* Our data model is based on our experience working with over 100,000 child care centers, before and after school programs and youth organizations since 1992.

Switching to will save you
hours and a month!* a month!

Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Family Registration
Attendance Tracking
Family Communication and Engagement
Financials
Payment Processing
Classroom Management
Family Registration
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Attendance Tracking
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Family Communication and Engagement
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Financials
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Payment Processing
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Classroom Management
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)

The cost and time savings shown here are what the Procare all-in-one solution will help you save at your child care organization. Fill out the form below to see the full breakdown.

We understand that smaller centers and in-home daycare providers are operating on a tight budget, and that is why we provide all these features for the affordable price of just $25 per month. Let us handle the business of child care so you can get back to caring for your children.

To learn more about Procare home version, click below.

*Please note that the report you see only factors in cost and time savings for the in-home solution features. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative.​ *Please note that the report you see only factors in cost and time savings for the in-home solution features. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative. *Please note that the classroom management functionality is not available for in-home users. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative.

Image of Tucker calculating your savings
Cost & Time Savings
Date
Automation
Number of Staff
Number of Students
Hourly Rate
Savings per Month

For over 30 years, Procare Solutions has helped child care businesses big and small tackle their biggest operational challenges.

From contactless check-in, attendance tracking and staff management to family engagement, tuition collection and extensive reporting, we have the solutions that child care professionals want most.

More than 37,000 child care businesses choose Procare because we give them everything they need to focus on what they love—providing amazing experiences to the children in their care.

Our data model is based on our experience working with over 100,000 child care centers, before and after school programs and youth organizations since 1992.

Learn more at procaresolutions.com

Procare Cost and Time Savings Calculator

Family Registration Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Enrollment
Waitlist / Lead Management
eDocuments
Family Data Entry / Management
Health and Immunization Records
Total per month
Attendance Tracking Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Check-in/Check-out
Class Roster Management
Teacher-Student Ratio Tracking
Total per month
Family Communication and Engagement Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Child Activity Tracking
Family Messaging
Staff Messaging
Meal Planning
Total per month
Financials Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Payroll
Financial Reporting
Business Planning and Reporting
Staff Time Tracking / Scheduling
Total per month
Payment Processing Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Registration Payments and Processing
Tuition Processing
Subsidy Management
Payment Reminders
Annual Tax Statements
Total per month
Classroom Management Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Activity Planning
Develop and Maintain Curriculum
Assessments and Milestones
State Compliance / Licensing Reporting
Total per month
 
Discover strategies, tools and best practices to propel your child care business to new heights

Discover strategies, tools and best practices to propel your child care business to new heights

Register for Webinar

ABOUT THE AUTHOR

Leah Woodbury

Leah Woodbury is the head of content at Procare Solutions. Her job includes writing about topics that matter to child care professionals and finding ways to help them do their important work. She’s a mom of two who loves getting updates about what her preschooler is doing during the day via the Procare child care mobile app!

Leah Woodbury