Procare online is a powerful, yet easy-to-use child care app and web platform that keeps you connected and in control of your child care center – wherever you are
Procare’s online solution is your all-in-one online solution – available on any device and any platform through our web and mobile apps – helping you remain engaged with your team and families. Whether you manage a child care center or a before and after school program, Procare’s daycare app functionality ensures you’re always connected and in control.
Procare saves us many hours every week. We do not figure accounts or depend on spreadsheets, or even correct data entry. We do have about 5 parents that like to pay cash, but the other 50 or so families all pay with debit card or auto debit, which automatically posts to their account and updates. It helps us to look professional and current. It is also a great safety feature. Procare has a place for pictures of each child, parent, and anyone the parent authorizes to pick up their children. So we can quickly access who can pick up a child and what they look like. Everyone at my center loves Procare and it improves the quality of my business.
“Fast, Professional, East-To-Understand”
Wonderful experience with my customer service representative – or should I say expert. My questions were addressed with ease and I was even given tips and advice to make my navigation with the software even easier than it was before.
I love that Tuition Express is overall self-explanatory and easy to get used to. It’s a plus that their customer service is excellent and makes me feel confident that any issues or questions our center comes upon will be solved almost immediately.
Tuition Express provides seamless interaction between Procare Select and billing. The system is easy for my staff and our parents to use. As a business owner, it is great to be able to access the software remotely via the cloud. In addition, the reports are easy to pull and easy to understand.
“We use Tuition Express to process our weekly income and love it!”
Tuition Express saves time and man hours. It is flawless in helping us acquire payment from each of our families. The creators and software managers at Tuition Express really know the world of Learning Centers and have created and maintained an effective tool for helping us charge for enrollment, registration, weekly tuition and other miscellaneous charges in a manner that is time effective and thorough. The customer service is top notch!
“Our life was made simpler!”
We have taken the manpower out of collections. This system gives us automation. We are able to build better relationships with our clients because the money issue is solved.
Collecting tuition used to be a full time job for my business manager. Now she is able to put energy into other projects because we have streamlined the collection of payments.
Our tuition fees are paid on time. We do not have to track clients down for payment. Most of them use the ACH option or pay from their phones.
There is nothing that I don’t like about Tuition Express. It has made my job so much easier. It has made the weekly collection of tuition seamless. We use ProCare Cloud as well and our parents even have the option to pay from their phones.
Overall, my experience with Tuition Express has been positive. The customer service has been excellent as well as the product and results. Tuition Express is easy to use and provides a great ROI! It helped our early care and education centers ensure that tuition was billed on time, the correct tuition amount was billed, that tuition was collected on time, and that proper late fees and discounts were assessed. This made budgeting and auditing so much easier. Parents appreciated the convenience of being able to make tuition payments with a credit card and being able to pay remotely.
Most of all, I am not posting payments, writing out deposits, driving to the bank all the time, which gives me extra time for other responsibilities. I love the fact that the receipts are emailed, it saves on paper. My parents LOVE the emailed receipts, how fast they can check out their children, swipe their card, and be done!
I rarely make deposits any more. At first we had only a few parents sign up for Tuition Express, but now I only have maybe 2 payments a week that I need to deposit. Sometimes we go a week to 2 weeks without a payment by check or cash. It gives me time to focus on other things.
AMAZING! We would have to remind the same families to pay their tuition weekly and now it is all collected automatically.
Tuition Express has made the office more efficient. There is less time spent collecting outstanding tuition balances. The parents have access to their account information around the clock!
The Tuition Express ledger function is how we track and process all of our tuition charges to customers. This is an integral part of our business. I like that this product is very straightforward. It’s easy to understand and easy for our customers to use. We process all of our credit card payments through Tuition Express, and we use it to manage our Account Receivables.
The benefits we’ve realized by using Tuition Express is that we get emails to see when payments are made before they even post to the account. This allows us to better budget when payments are coming in. The best thing I like most about Tuition Express is the convenience of processing tuition payments along with electronic deposits of online payments.
“We love it!”
It’s easy for all of us, although there are many options it is quick and everyone caught on easily. It’s been awesome having the accounting pretty much done for me because all the numbers are right there!
I like how easy it is to use, I like how everything is connected. We have cloud storage so it’s so convenient to access from anywhere! It’s nice that the employee’s information is kept in the same place as everything else. There are so many great features that I can’t pick a favorite, but I do love being able to see daily numbers etc. The billing is smooth.
Procare allows me to “work smart and not hard.” I have used this software for almost ten years and this company is constantly improving – great product! I have referred several other Daycare Providers to this program and it has been a great benefit to them as well. I must comment that I am especially grateful that I was able to start small and move into more aspects of this software as I grew – there was and is always another “piece” to move into as the business grows.
Procare has been a great benefit to me as an Administrator of a Small Business. Record keeping is awesome. It is user friendly to the parents and my staff to include: time clock and registering children in and out daily. It has been very helpful to me especially with Tuition Express which allows parents to pay with a credit card, bank draft and more. Options for clients is always a “PLUS”. Generating and printing reports is a whiz. I especially enjoy being able to complete my own payroll. Great Software!
We have used Procare since 1996 and tried 2 other systems prior to finding out more about Procare through use of their demo. We’ve upgraded each version which has enhanced services each time. The sales and technical support personnel are very informative, friendly, and accessible. We also use Tuition Express which makes collections a breeze. Additionally, we use the key-less entry system for enhanced security. Procare has kept up with the needs of families and childcare center management by making these additional options.
Overall the software has been able to provide us with a more efficient use of our time.
Procare is very easy to use and has many functions that assist in the overall operations of the child care program that I own and manage. It makes record-keeping very easy and less time consuming allowing us to devote more of our time to the children and our staff.
Invoicing, Billing & Payments
Procare offers online billing with the lowest transaction fees and next business day funding. Simply set up recurring plans to get your payments automatically, safe and secure.
Recurring Billing Plans
Set up weekly, bi-weekly or monthly recurring tuition and attendance plans, customizable for each student.
- Process payments online through ACH or credit card
- Add preset charges to each line item
- Apply sibling or subsidy discounts
- Split billing to accommodate divorced or separated parents
- Get a simplified snapshot of each family’s balance
Real-Time Charges Based on Attendance
Customize our recurring formula for sign-in and sign-out to charge parents only for recorded attendance hours at your child care center.
- Activity-based charges for after school programs
- Customize charges based on room, day and time
- Add charges for late pickups
Send a one-time invoice to families any time and add preset charges for quick set-up.
Process payments online via ACH or credit card – and offer automatic payments for worry-free tuition collection.
Charge parents only for hours, day or week based on attendance with our built-in algorithm.
Sibling Discounts & Subsidy
Configure invoices and pull reports any time for special discounts or child care subsidy programs.
Parents can pay online through our iOS or Android app. Collect payments with ease.
Lowest Transaction Fees
Partner with Procare Online to qualify for low transaction fees and fast payment timelines based on enrollment.
Contactless Check-In/Out & Staff Time Clock
Make sign-in and out easier and paperless for families and staff with Procare’s contactless check-in/out and Staff Time Clock features.
Staff Time Clock
Save time and improve the accuracy of your child care business reporting with Procare Staff Time Clock.
Easily track your staff payroll hours and send reports to your bookkeeper to run paychecks.
Allow parents and caregivers to check in their child by either scanning a QR code at the center or enabling GPS curbside check-in – which prompts parents to check their child in on their smartphone once they’re within the center’s designated radius.
Monitor Child-Staff Ratios
Track the student-staff ratio for every room at your child care center and get notified with our smart alert system if the ratio is off.
Simply configure your ratio by room, day or time, and never worry about going out of ratio. Always stay ahead of licensing compliance needs.
Charge Parents for Extended Care or Late Pick-Ups
Procare lets you track time by the minute and charge parents for late pick-ups with our integrated billing solution.
Customize rates, configure a grace period and handle siblings with ease.
Authorized Pick-Up Lists
Add any number of authorized pick-ups for each student at your child care center.
Do you have families who carpool? Simply authorize another parent or guardian as a carpool pick-up, and they can use the same pin when signing out a student.
Sign In-Out Alerts & Notifications: We automatically send secure email and push notifications to parents to update them on sign-in and sign-out status.
Digital Sign-In & Sign-Out
Check in students and staff securely. Record accurate timestamps for your reporting.
Lock your device and turn it into a self-service sign-in kiosk with a secure pin or quick pin-less mode.
Signatures & Notes
Capture digital signatures and a note from authorized pick-ups.
Ratios & Monitoring
View real-time child-to-staff ratios anytime. Set up alerts to get notified when your ratio is off.
Staff Timecard to Payroll
Track your payroll hours with child care staff clock-in and easily integrate with payroll systems.
Record and manage student absence records along with detailed notes.
Pick-Up & Drop-Off Form
Configure a fully customizable form for authorized pick-ups to fill out during sign-in and sign-out.
Generate reports for child care licensing, payroll hours, center management or billing.
Maintain a list of authorized pick-ups for each family.
Staff Time Clock
Track your staff time clock and connect them to payroll easily. Go digital with a mobile tablet.
We digitize clock-in hours with a one-touch mobile solution for staff.
Time Clock Dashboard
Track your payroll hours with our time clock features. All these payroll reports can be used by your bookkeeper to run paychecks.
- Visualize daily, weekly or monthly hours
- Print daily or monthly report in .xls or .pdf
- Monitor staff count in each room
Mobile Kiosk for Clock-In
Use unique 4-digit pin to clock in from a mobile kiosk. Accurate timestamps get captured and synced with the cloud.
- Staff can clock in to specific rooms
- Clock-out and record breaks
- Secure to run only with admin permissions
Digital Clock In-Out
Staff clock in securely. Record accurate timestamps for payroll and reporting.
Sync clock-in hours in real time to calculate payroll.
Manage ratios. Get alerts when you have less or more staff.
Run the daycare app as a self-service kiosk with a secure pin.
Staff permissions to monitor their clock-in.
Download daily, weekly or monthly reports in .xls or .pdf format.
Child Care Management
All-in-one child care management for daycare, preschool and after school.
We provide a simplified dashboard so you can keep track of student and family data, staff members, accounting and detailed reporting.
Manage Your Student & Family Data
Have you ever forgotten a birthday? Do you know which children have allergies? Our mobile daycare app will smartly remind you so you never forget again.
Easily manage each student profile from web or mobile. You can also quickly check dietary restrictions, allergies or immunization records.
Track Your Student-to-Staff Ratio
With our real-time staff and student attendance system, you can easily track ratios and ensure you are always licensing-compliant.
Set up alert monitoring to get notified when overstaffed or understaffed.
Reporting for All Your Needs
Generate reports with a button click from our dashboard. We support reports right off the shelf for Sign In-Out, Staff Timecard, Billing, Immunization, Family Database, Meal Tracking and more.
Enrollment Pipeline & Forecasting
Follow the journey of student enrollment, from the time their family shows interest to the day they graduate from your care. Keep an eye on future enrollment opportunities that show your program and classroom ratios and alert you when new openings become available.
Family & Authorized Pick-ups
Securely store family and pick-up contact details for each student.
Manage your staff across one or many schools. Simply assign different permission levels based on what they should see.
Switch between many schools with the click of a button and view the dashboard instantly. Keep tabs on stats across schools.
Immunization & Allergy
Track immunizations and allergies for each student. Generate a report to see who isn’t up to date.
Integration & Imports
Integrate with popular SIS systems and sync data in minutes. Or, get started now by importing a spreadsheet!
Easy to use CACFP-compatible meal tracking feature.
Record staff timecards and seamlessly integrate with a payroll provider.
Your data is our highest priority. We use the highest level of encryption to keep it secure.
Any successful child care center understands the importance of building meaningful connections with parents and families. To support centers, Procare’s online solution includes web and mobile-based fully integrated parent engagement.. The platform allows centers to stay connected with the families they serve by sharing important moments, information, learning milestones and more through an easy-to-use app.
Photos & Videos
Share special moments with parents in photos or videos throughout the day.
With daily activity sheets, share up to 12 different activities to parents in real time.
Easily create and track custom developmental milestones for students.
Messaging & SMS
Communicate like never before through our simple chat interface or send SMS alerts for emergencies.
Create rich newsletters to share stories and updates from your center in our child care app.
Manage Events Calendar
Keep parents in sync by sharing upcoming calendar events.
Mark activities as staff-only for administrative review – then, approve to share with parents.
Capture any incidents and mishaps during the day and send or print reports.
Track meals and share daily food menus. Generate CACFP-compliant reports.
Early Childhood Learning
Plan weekly lessons, manage curriculum and assess children’s developmental progress.
Weekly Lesson Plans
Plan out your lessons for each room or age group.
- Create and share lesson plans with staff and parents
- Add unlimited additional lesson materials
- Capture state standard milestones with lessons
Procare Early Learning Curriculum
Procare Early Learning powered by Learning Beyond Paper (LBP) is a fully integrated, 100% digital curriculum offering for infant to pre-Kindergarten age groups.
- 52 weeks of lesson plans for five age groups – infant, young toddler, older toddler, preschool and pre-kindergarten
- Over 4,000 daily and weekly activities, with material lists, learning support, social-emotional development and at-home connection newsletters to engage parents
- Lesson plans and daily activities are presented in a developmental progression
- Learning areas including STEAM, language and literacy, physical development and music as well as movement, cognitive and interactive reading
- Training is built in, with tips and tools teachers can use in real time
Learn More About Procare Early Learning by LBP
Track Early Education Milestones
No more recording your assessments on paper. Use our fully customizable templates for measuring each child’s progress. Procare is pre-populated with state and Montessori standards. And if you have a customized assessment of your own, you can use that too.
- Customize each of your domains and milestones
- Comply with any state or Montessori learning standards
- Use your own progress labels to track development
- Build student development portfolios
Capture Daily Observations on Mobile
Simply take a picture or record an observation and Procare will automatically attach them to a student’s portfolio.
- Log observations or draw from other recorded activities
- Share daily observations with parents (optional)
- Attach pictures and specific milestones to each observation
Easily view developmental progress for all students.
Create weekly lesson plans and tailor curriculum to your school.
Customize your assessment standards to fit your needs.
Share assessment portfolios with parents.
Track student progress with observations.
Build Lesson Repository
Manage all lessons and add labels and associated milestones.
Procare has you covered. Our powerful all-in-one, online solution keeps you connected anytime, anywhere.