Procare Online Version

Procare online is a powerful, yet easy-to-use child care app and web platform that keeps you connected and in control of your child care center – wherever you are

Procare’s online solution is your all-in-one online solution – available on any device and any platform through our web and mobile apps – helping you remain engaged with your team and families. Whether you manage a child care center or a before and after school program, Procare’s daycare app functionality ensures you’re always connected and in control. 

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Procare does a lot for our center! We also love how there are additional features you can add on. It is great for tracking families, payments, and even adding activities.

Kelly | Aquatics Director

Procare does a lot for our center! We also love how there are additional features you can add on. It is great for tracking families, payments, and even adding activities.

Kelly | Aquatics Director

My job is so much easier now that we have Procare and Tuition Express! We are able to run our school more efficiently and professionally. I can’t believe we operated so long with…

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Tonnya | Administrative Assistant

My job is so much easier now that we have Procare and Tuition Express! We are able to run our school more efficiently and professionally. I can’t believe we operated so long without it!

Tonnya | Administrative Assistant

We love this program. It provides us with one place to quickly find out so much information. Many things are pre-programed, but you can personalize it yourself or request assistance fr…

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Marlene | Administrator

We love this program. It provides us with one place to quickly find out so much information. Many things are pre-programed, but you can personalize it yourself or request assistance from a fantastic customer service person. This makes my job so much easier, especially with continual changes to State Day Care Licensing regulations.

Marlene | Administrator

I like how easy it is to use, the different options for filtering data and the best customer service I have ever experienced!

Katrina | Director Education Management

I like how easy it is to use, the different options for filtering data and the best customer service I have ever experienced!

Katrina | Director Education Management

We mainly use the program for attendance tracking and collecting payments. They provide outstanding features for both functions. I can’t say enough about their support. If you ha…

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Rhonda | Program Director

We mainly use the program for attendance tracking and collecting payments. They provide outstanding features for both functions. I can’t say enough about their support. If you have questions or run into a situation you’re not sure how to handle they are quickly resolved by talking with a live person (my preference) or by e-mail. Their support staff is outstanding and patient (not that I’ve asked any dumb questions :)!

Rhonda | Program Director

Procare has made billing and keeping track of daycare attendance so much easier. Instead of taking three hours to complete weekly billing, I am able to more accurately finish it in les…

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Procare has made billing and keeping track of daycare attendance so much easier. Instead of taking three hours to complete weekly billing, I am able to more accurately finish it in less than 20 minutes. Parents are able to more easily check their child in and out. Teachers are also more easily able to keep track of who is present and who is absent that day.

Rob | Principal

Collections and Tuition Express has been a blessing. Almost EVERY parent has been impressed with the idea that we can take a debit or credit card. They can also login in the evenings a…

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Chalayne | Owner/Director

Collections and Tuition Express has been a blessing. Almost EVERY parent has been impressed with the idea that we can take a debit or credit card. They can also login in the evenings after they’ve taken care of their families. They can pay their bill or check on tomorrow’s schedule. It’s made our life easier.

Chalayne | Owner/Director

I love its fluidity. It can grow with us and help us grow. It can be my checks and balances so that I will always be accountable to my staff, my parents and my board. I can organize an…

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Sara | Financial Director

I love its fluidity. It can grow with us and help us grow. It can be my checks and balances so that I will always be accountable to my staff, my parents and my board. I can organize and create clear reports in ways I wasn’t able to do previously. Amazing stuff really.

Sara

Fantastic software! It is absolutely THE BEST child care app on the market right now. The Procare team is very responsive, they offer real 5 Star customer service.

Donna | Owner Education Management

Fantastic software! It is absolutely THE BEST child care app on the market right now. The Procare team is very responsive, they offer real 5 Star customer service.

Donna

Using Procare in our after-school program has been beneficial in the following ways: – It’s allowed us to ensure that our staff to participant ratios are always met –…

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Courtney | Program Manager

Using Procare in our after-school program has been beneficial in the following ways: – It’s allowed us to ensure that our staff to participant ratios are always met – It’s allowed us to better know each and every one of our kids. We see over 120 children each week. The program allows us to more easily remember faces and names, siblings and parents! – It’s given us peace of mind knowing that student emergency information is right on hand if needed. – It’s given us one single platform to manage participant attendance and volunteer attendance. – It’s allowed us to use one platform to manage our participation in the CACFP program and complete our meal tracking in one, easy place. – It’s given us the ability to quickly pull student and program data for grant writing purposes and for logistics. For example, in seconds we were able to get a list of student names and addresses for our new van driver, making pick up a breeze.

Courtney

Our before- and after-school care service has realized a marked improvement in percentage of payments received due to the invoicing and statement features of Procare. We are much bette…

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Laurie | Director, Cub Connections

Our before- and after-school care service has realized a marked improvement in percentage of payments received due to the invoicing and statement features of Procare. We are much better able to communicate about delinquent accounts and show parents and caregivers their records so that confusion or misunderstanding are eliminated and positive and cooperative customer relations are preserved.

Laurie

It’s got all the bells and whistles yet maintains a clean and uncomplicated design. We actually tried going with a competitor after issues with Stripe and dealing with Procare&#8…

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It’s got all the bells and whistles yet maintains a clean and uncomplicated design. We actually tried going with a competitor after issues with Stripe and dealing with Procare’s messaging system and came back after using the other one for 2 months. Procare truly is so user friendly and if I ever have a question, I get a response within the hour. It’s good to be home!

Mo

We enjoy how easy the program is to use. We have several seasoned teachers who are not as familiar with technology, and they were apprehensive about using the app at first. However, th…

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Stephanie | Assistant Director

We enjoy how easy the program is to use. We have several seasoned teachers who are not as familiar with technology, and they were apprehensive about using the app at first. However, they find the app easy to use which made the transition into every day use of the app a breeze.

Stephanie

I love this program. I use Procare, not only to communicate well with parents, but also to keep track of everything required by the state to be a licensed daycare!  I really like how …

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I love this program. I use Procare, not only to communicate well with parents, but also to keep track of everything required by the state to be a licensed daycare!  I really like how easy I can file family information and keep records that are required for daycare licensing.

Amy | Director

10/10 would recommend. The support and kindness we have received from all Procare staff members has exceeded our expectations. We couldn’t be more pleased!

Sara | Assistant Director

10/10 would recommend. The support and kindness we have received from all Procare staff members has exceeded our expectations. We couldn’t be more pleased!

Sara

Software Features

Invoicing, Billing & Payments

Procare offers online billing with the lowest transaction fees and next business day funding. Simply set up recurring plans to get your payments automatically, safe and secure.

Invoicing, Billing & Payments Features

Recurring Billing Plans

Set up weekly, bi-weekly or monthly recurring tuition and attendance plans, customizable for each student.

  • Process payments online through ACH or credit card
  • Add preset charges to each line item
  • Apply sibling or subsidy discounts
  • Split billing to accommodate divorced or separated parents
  • Get a simplified snapshot of each family’s balance
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Real-Time Charges Based on Attendance

Customize our recurring formula for sign-in and sign-out to charge parents only for recorded attendance hours at your child care center.

  • Activity-based charges for after school programs
  • Customize charges based on room, day and time
  • Add charges for late pickups

Powerful Financial Reporting

Quickly export any family statement as an .xls or .pdf file with the click of a button.

  • Keep your child care center and parents in sync with balances that update instantly
  • Easy-to-access year-end tax statements available for download by staff or parents
  • Understand your receivables on the Procare dashboard
  • Integrate with third-party software like Quickbooks
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Additional Features

Smart Invoicing

Send a one-time invoice to families any time and add preset charges for quick set-up.

Automatic Payments

Process payments online via ACH or credit card – and offer automatic payments for worry-free tuition collection.

Attendance Billing

Charge parents only for hours, day or week based on attendance with our built-in algorithm.

Sibling Discounts & Subsidy

Configure invoices and pull reports any time for special discounts or child care subsidy programs.

Mobile Payment

Parents can pay online through our iOS or Android app. Collect payments with ease.

Lowest Transaction Fees

Partner with Procare Online to qualify for low transaction fees and fast payment timelines based on enrollment.

Statements

Access monthly or year-end tax statements for your child care business with the click of a button.

Secure & PCI Compliant

We provide the highest levels of security in the industry with our billing system – and we’re PCI compliant.

Procare is integrated with Tuition Express®

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Tuition Express is the most efficient and secure child care billing software. Accept one-time or completely automated payments. Convenient for parents, while providing integrated, real-time data and functionality for providers.

Learn More

Contactless Check-In/Out & Staff Time Clock

Make sign-in and out easier and paperless for families and staff  with Procare’s contactless check-in/out and Staff Time Clock features.

Contactless Check-In/Out & Staff Time Clock Features

Staff Time Clock

Save time and improve the accuracy of your child care business reporting with Procare Staff Time Clock.

Easily track your staff payroll hours and send reports to your bookkeeper to run paychecks.

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Contactless Check-In/Out

Allow parents and caregivers to check in their child by either scanning a QR code at the center or enabling GPS curbside check-in – which prompts parents to check their child in on their smartphone once they’re within the center’s designated radius.

Monitor Child-Staff Ratios

Track the student-staff ratio for every room at your child care center and get notified with our smart alert system if the ratio is off.

Simply configure your ratio by room, day or time, and never worry about going out of ratio. Always stay ahead of licensing compliance needs.

Charge Parents for Extended Care or Late Pick-Ups

Procare lets you track time by the minute and charge parents for late pick-ups with our integrated billing solution.

Customize rates, configure a grace period and handle siblings with ease.

Authorized Pick-Up Lists

Add any number of authorized pick-ups for each student at your child care center.

Do you have families who carpool? Simply authorize another parent or guardian as a carpool pick-up, and they can use the same pin when signing out a student.

Sign In-Out Alerts & Notifications: We automatically send secure email and push notifications to parents to update them on sign-in and sign-out status.

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Additional Features

Digital Sign-In & Sign-Out

Check in students and staff securely. Record accurate timestamps for your reporting.

Kiosk Mode

Lock your device and turn it into a self-service sign-in kiosk with a secure pin or quick pin-less mode.

Signatures & Notes

Capture digital signatures and a note from authorized pick-ups.

Ratios & Monitoring

View real-time child-to-staff ratios anytime. Set up alerts to get notified when your ratio is off.

Staff Timecard to Payroll

Track your payroll hours with child care staff clock-in and easily integrate with payroll systems.

Record Absences

Record and manage student absence records along with detailed notes.

Pick-Up & Drop-Off Form

Configure a fully customizable form for authorized pick-ups to fill out during sign-in and sign-out.

Attendance Reporting

Generate reports for child care licensing, payroll hours, center management or billing.

Authorized Pick-Ups

Maintain a list of authorized pick-ups for each family.

Staff Time Clock

Track your staff time clock and connect them to payroll easily. Go digital with a mobile tablet.

We digitize clock-in hours with a one-touch mobile solution for staff.

Time Clock Dashboard

Track your payroll hours with our time clock features. All these payroll reports can be used by your bookkeeper to run paychecks.

  • Visualize daily, weekly or monthly hours
  • Print daily or monthly report in .xls or .pdf
  • Monitor staff count in each room
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Mobile Kiosk for Clock-In

Use unique 4-digit pin to clock in from a mobile kiosk. Accurate timestamps get captured and synced with the cloud.

  • Staff can clock in to specific rooms
  • Clock-out and record breaks
  • Secure to run only with admin permissions

Run Payroll Easily

Automate your payroll with Gusto. Sync clock-in hours in real time.

  • Seamless integration with one-click
  • Generate reports and insights for your back office needs
  • Record overtime and maintain state compliance
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Additional Clock Features

Digital Clock In-Out

Staff clock in securely. Record accurate timestamps for payroll and reporting.

Payroll

Sync clock-in hours in real time to calculate payroll.

Child-Staff Ratio

Manage ratios. Get alerts when you have less or more staff.

Staff Kiosk

Run the daycare app as a self-service kiosk with a secure pin.

Secure

Staff permissions to monitor their clock-in.

Reporting

Download daily, weekly or monthly reports in .xls or .pdf format.

Child Care Management

All-in-one child care management for daycare, preschool and after school.

We provide a simplified dashboard so you can keep track of student and family data, staff members, accounting and detailed reporting.

Child Care Management Features

Manage Your Student & Family Data

Have you ever forgotten a birthday? Do you know which children have allergies? Our mobile daycare app will smartly remind you so you never forget again.

Easily manage each student profile from web or mobile. You can also quickly check dietary restrictions, allergies or immunization records.

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Track Your Student-to-Staff Ratio

With our real-time staff and student attendance system, you can easily track ratios and ensure you are always licensing-compliant.

Set up alert monitoring to get notified when overstaffed or understaffed.

Learn More About Attendance Tracking

Reporting for All Your Needs

Generate reports with a button click from our dashboard. We support reports right off the shelf for Sign In-Out, Staff Timecard, Billing, Immunization, Family Database, Meal Tracking and more.

Learn more about our integrations in the Marketplace

Additional Features

Student Roster & Enrollments

Easily manage your student roster and enrollment pipeline.

Family & Authorized Pick-ups

Securely store family and pick-up contact details for each student.

Staff Permissions

Manage your staff across one or many schools. Simply assign different permission levels based on what they should see.

Multi-Site Dashboard

Switch between many schools with the click of a button and view the dashboard instantly. Keep tabs on stats across schools.

Immunization & Allergy

Track immunizations and allergies for each student. Generate a report to see who isn’t up to date.

Integration & Imports

Integrate with popular SIS systems and sync data in minutes. Or, get started now by importing a spreadsheet!

Meal Tracking

Easy to use CACFP-compatible meal tracking feature.

Payroll

Record staff timecards and seamlessly integrate with a payroll provider.

Data Security

Your data is our highest priority. We use the highest level of encryption to keep it secure.

Parent Engagement

Parent Engagement Features

Any successful child care center understands the importance of building meaningful connections with parents and families. To support centers, Procare’s online solution includes web and mobile-based fully integrated parent engagement.. The platform allows centers to stay connected with the families they serve by sharing important moments, information, learning milestones and more through an easy-to-use app.

Learn more about Procare Parent Engagement

Additional Features

Photos & Videos

Share special moments with parents in photos or videos throughout the day.

Daily Sheets

With daily activity sheets, share up to 12 different activities to parents in real time.

Learning Activities

Easily create and track custom developmental milestones for students.

Messaging & SMS

Communicate like never before through our simple chat interface or send SMS alerts for emergencies.

Create Newsletters

Create rich newsletters to share stories and updates from your center in our child care app.

Manage Events Calendar

Keep parents in sync by sharing upcoming calendar events.

Staff-Only Features

Mark activities as staff-only for administrative review – then, approve to share with parents.

Incident Reports

Capture any incidents and mishaps during the day and send or print reports.

Meal Reports

Track meals and share daily food menus. Generate CACFP-compliant reports.

Early Childhood Learning

Plan weekly lessons, manage curriculum and assess children’s developmental progress.

Early Childhood Learning Features

Weekly Lesson Plans

Plan out your lessons for each room or age group.

  • Create and share lesson plans with staff and parents
  • Add unlimited additional lesson materials
  • Capture state standard milestones with lessons

Track Early Education Milestones

No more recording your assessments on paper. Use our fully customizable templates for measuring each child’s progress. Procare is pre-populated with state and Montessori standards.. And if you have a customized assessment of your own, you can use that too.

  • Customize each of your domains and milestones
  • Comply with any state or Montessori learning standards
  • Use your own progress labels to track development
  • Build student development portfolios

Learn More About Our Alignment with State Standards and Montessori Standards

Capture Daily Observations on Mobile

Simply take a picture or record an observation and Procare will automatically attach them to a student’s portfolio.

  • Log observations or draw from other recorded activities
  • Share daily observations with parents (optional)
  • Attach pictures and specific milestones to each observation
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Additional Features

Track Milestones

Easily view developmental progress for all students.

Lessons

Create weekly lesson plans and tailor curriculum to your school.

Customize Assessments

Customize your assessment standards to fit your needs.

Student Assessments

Share assessment portfolios with parents.

Progress Tracking

Track student progress with observations.

Build Lesson Repository

Manage all lessons and add labels and associated milestones.

Procare has you covered. Our powerful all-in-one, online solution keeps you connected anytime, anywhere.

Ready to get started?

Connect with a Procare expert to help get a tailored solution for the unique needs of your business.