Procare Online Version

Procare online is a powerful, yet easy-to-use child care app and web platform that keeps you connected and in control of your child care center – wherever you are

Procare’s online solution is your all-in-one online solution – available on any device and any platform through our web and mobile apps – helping you remain engaged with your team and families. Whether you manage a child care center or a before and after school program, Procare’s daycare app functionality ensures you’re always connected and in control. 

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We have used Procare since 1996 and tried 2 other systems prior to finding out more about Procare through use of their demo. We’ve upgraded each version which has enhanced se…

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Terri

We have used Procare since 1996 and tried 2 other systems prior to finding out more about Procare through use of their demo. We’ve upgraded each version which has enhanced services each time. The sales and technical support personnel are very informative, friendly, and accessible. We also use Tuition Express which makes collections a breeze. Additionally, we use the key-less entry system for enhanced security. Procare has kept up with the needs of families and childcare center management by making these additional options.

Terri

Procare allows me to “work smart and not hard.” I have used this software almost ten years and this company is constantly improving- great product! I have referred several other D…

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Toni

Procare allows me to “work smart and not hard.” I have used this software almost ten years and this company is constantly improving- great product! I have referred several other Daycare Providers to this program and it has been a great benefit to them as well. I must comment that I am especially grateful that I was able to start small and move into more aspects of this software as I grew- there was and is always another “piece” to move into as the business grows.

Procare has been a great benefit to me as an Administrator of a Small Business. Record keeping is awesome. It is user friendly to the parents and my staff to include: time clock and registering children in and out daily. It has been very helpful to me especially with Tuition Express which allows parents to pay with a credit card, bank draft and more. Options for clients is always a “PLUS”. Generating and printing reports is a whiz. I especially being able to complete my own payroll. Great Software!

Toni

“We love it!”

It’s easy for all of us, although there are many options it is quick and everyone caught on easily. It’s been awesome having the accounting pretty much d…

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Julie

“We love it!”

It’s easy for all of us, although there are many options it is quick and everyone caught on easily. It’s been awesome having the accounting pretty much done for me because all the numbers are right there!

I like how easy it is to use, I like how everything is connected. We have cloud storage so it’s so convenient to access from anywhere! It’s nice that the employees information is kept in the same place as everything else. There are so many great features that I can’t pick a favorite, but I do love being able to see daily numbers etc. The billing is smooth.

Julie

The benefits we’ve realized by using Tuition Express is that we get emails to see when payments are made before they even post to the account. This allows us to better budget whe…

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Leona

The benefits we’ve realized by using Tuition Express is that we get emails to see when payments are made before they even post to the account. This allows us to better budget when payments are coming in.  The best thing I like most about Tuition Express is the convenience of processing tuition payments along with electronic deposits of online payments.

Leona

The Tuition Express ledger function is how we track and process all of our tuition charges to customers. This is an integral part of our business.  I like that this product is very st…

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Erica

The Tuition Express ledger function is how we track and process all of our tuition charges to customers. This is an integral part of our business.  I like that this product is very straight forward. It’s easy to understand and easy for our customers to use. We process all of our credit card payments through Tuition Express, and we use it to manage our Account Receivables.

Erica

AMAZING! We would have remind the same families to pay their tuition weekly and now it is all collected automatically.

Tuition Express has made the office more efficient. There is less…

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Stephanie

AMAZING! We would have remind the same families to pay their tuition weekly and now it is all collected automatically.

Tuition Express has made the office more efficient. There is less time spent collecting outstanding tuition balances. The parents have access to their account information around the clock!

Stephanie

Most of all, I am not posting payments, writing out deposits, driving to bank all the time, which gives me extra time for other responsibilities. I love the fact that the receipts are emailed…

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Debbie

Most of all, I am not posting payments, writing out deposits, driving to bank all the time, which gives me extra time for other responsibilities. I love the fact that the receipts are emailed, it saves on paper. My parents LOVE the emailed receipts, how fast they can check out their children, swipe their card, and be done!

I rarely make deposits any more. At first we had only a few parents sign up for Tuition Express, but now I only have maybe 2 payments a week that I need to deposit. Sometimes we go a week to 2 weeks without a payment by check or cash. It gives me time to focus on other things.

Debbie

Overall, my experience with Tuition Express has been positive. The customer service has been excellent as well as the product and results.  Tuition Express is easy to use and provides…

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KRisten

Overall, my experience with Tuition Express has been positive. The customer service has been excellent as well as the product and results.  Tuition Express is easy to use and provides a great ROI! It helped our early care and education centers ensure that tuition was billed on time, the correct tuition amount was billed, that tuition was collected on time, and that proper late fees and discounts were assessed. This made budgeting and auditing so much easier. Parents appreciated the convenience of being able to make tuition payments with a credit card and being able to pay remotely.

KRisten

“Tuition Express”

Our tuition fees are paid on time. We do not have to track clients down for payment. Most of them use the ACH option or pay from their phones.

There is no…

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Paula

“Tuition Express”

Our tuition fees are paid on time. We do not have to track clients down for payment. Most of them use the ACH option or pay from their phones.

There is nothing that I don’t like about Tuition Express. It has made my job so much easier. It has made the weekly collection of tuition seamless. We use ProCare Cloud as well and our parents even have the option to pay from their phones.

Paula

“Our life was made simpler!”

We have taken the man power out of collections. This system gives us automation. We are able to build better relationships with our clients because th…

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Tracy

“Our life was made simpler!”

We have taken the man power out of collections. This system gives us automation. We are able to build better relationships with our clients because the money issue is solved.

Collecting tuition used to be a full time job for my business manager. Now she is able to put energy into other projects because we have streamlined the collection of payments.

Tracy

“We use Tuition Express to process our weekly income and love it!”

Tuition Express saves time and man hours. It is flawless in helping us acquire payment from each of our f…

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Lori

“We use Tuition Express to process our weekly income and love it!”

Tuition Express saves time and man hours. It is flawless in helping us acquire payment from each of our families. The creators and software managers at Tuition Express really know the world of Learning Centers and have created and maintained an effective tool for helping us charge for enrollment, registration, weekly tuition and other miscellaneous charges in a manner that is time effective and thorough. The customer service is top notch!

Lori

Tuition Express provides seamless interaction between Procare Select and billing. The system is easy for my staff and our parents to use. As a business owner, it is great to be able to…

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Jennifer

Tuition Express provides seamless interaction between Procare Select and billing. The system is easy for my staff and our parents to use. As a business owner, it is great to be able to access the software remotely via the cloud. In addition, the reports are easy to pull and easy to understand.

Jennifer

“Fast, Professional, East-To-Understand”

Wonderful experience with my customer service representative- or should I say expert. My questions were addressed with ease and I was even…

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Jessie

“Fast, Professional, East-To-Understand”

Wonderful experience with my customer service representative- or should I say expert. My questions were addressed with ease and I was even given tips and advice to make my navigation with the software even easier than it was before.

I love that Tuition Express is overall self-explanatory and easy to get used to. It’s a plus that their customer service is excellent and makes me feel confident that any issues or questions our center comes upon will be solved almost immediately.

Jessie

Procare saves us many hours every week. We do not figure accounts or depend on spreadsheets, or even correct data entry. We do have about 5 parents that like to pay cash, but the other…

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Debbie

Procare saves us many hours every week. We do not figure accounts or depend on spreadsheets, or even correct data entry. We do have about 5 parents that like to pay cash, but the other 50 or so families all pay with debit card or auto debit, which automatically posts to their account and updates. It helps us to look professional and current. It is also a great safety feature. Procare has a place for pictures of each child, parent, and anyone the parent authorizes to pick up their children. So we can quickly access who can pick up a child and what they look like. Everyone at my center loves Procare and it improves the quality of my business.

Debbie

Thank you for your expert, patient and very pleasant help with our additions to Procare software last week.  I can say that everyone I have had the pleasure to deal with in this trans…

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Thank you for your expert, patient and very pleasant help with our additions to Procare software last week.  I can say that everyone I have had the pleasure to deal with in this transition were top notch people.  All of you worked well with me and helped me better understand the new software. I’m sure you haven’t heard the last of me and I look forward to your team’s support in the future.

Software Features

Invoicing, Billing & Payments

Procare offers online billing with the lowest transaction fees and next business day funding. Simply set up recurring plans to get your payments automatically, safe and secure.

Invoicing, Billing & Payments Features

Recurring Billing Plans

Set up weekly, bi-weekly or monthly recurring tuition and attendance plans, customizable for each student.

  • Process payments online through ACH or credit card
  • Add preset charges to each line item
  • Apply sibling or subsidy discounts
  • Split billing to accommodate divorced or separated parents
  • Get a simplified snapshot of each family’s balance
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Real-Time Charges Based on Attendance

Customize our recurring formula for sign-in and sign-out to charge parents only for recorded attendance hours at your child care center.

  • Activity-based charges for after school programs
  • Customize charges based on room, day and time
  • Add charges for late pickups

Powerful Financial Reporting

Quickly export any family statement as an .xls or .pdf file with the click of a button.

  • Keep your child care center and parents in sync with balances that update instantly
  • Easy-to-access year-end tax statements available for download by staff or parents
  • Understand your receivables on the Procare dashboard
  • Integrate with third-party software like Quickbooks
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Additional Features

Smart Invoicing

Send a one-time invoice to families any time and add preset charges for quick set-up.

Automatic Payments

Process payments online via ACH or credit card – and offer automatic payments for worry-free tuition collection.

Attendance Billing

Charge parents only for hours, day or week based on attendance with our built-in algorithm.

Sibling Discounts & Subsidy

Configure invoices and pull reports any time for special discounts or child care subsidy programs.

Mobile Payment

Parents can pay online through our iOS or Android app. Collect payments with ease.

Lowest Transaction Fees

Partner with Procare Online to qualify for low transaction fees and fast payment timelines based on enrollment.

Statements

Access monthly or year-end tax statements for your child care business with the click of a button.

Secure & PCI Compliant

We provide the highest levels of security in the industry with our billing system – and we’re PCI compliant.

Procare is integrated with Tuition Express®

Tuition Express Logo

Tuition Express is the most efficient and secure child care billing software. Accept one-time or completely automated payments. Convenient for parents, while providing integrated, real-time data and functionality for providers.

Learn More

Contactless Check-In/Out & Staff Time Clock

Make sign-in and out easier and paperless for families and staff  with Procare’s contactless check-in/out and Staff Time Clock features.

Contactless Check-In/Out & Staff Time Clock Features

Staff Time Clock

Save time and improve the accuracy of your child care business reporting with Procare Staff Time Clock.

Easily track your staff payroll hours and send reports to your bookkeeper to run paychecks.

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Contactless Check-In/Out

Allow parents and caregivers to check in their child by either scanning a QR code at the center or enabling GPS curbside check-in – which prompts parents to check their child in on their smartphone once they’re within the center’s designated radius.

Monitor Child-Staff Ratios

Track the student-staff ratio for every room at your child care center and get notified with our smart alert system if the ratio is off.

Simply configure your ratio by room, day or time, and never worry about going out of ratio. Always stay ahead of licensing compliance needs.

Charge Parents for Extended Care or Late Pick-Ups

Procare lets you track time by the minute and charge parents for late pick-ups with our integrated billing solution.

Customize rates, configure a grace period and handle siblings with ease.

Authorized Pick-Up Lists

Add any number of authorized pick-ups for each student at your child care center.

Do you have families who carpool? Simply authorize another parent or guardian as a carpool pick-up, and they can use the same pin when signing out a student.

Sign In-Out Alerts & Notifications: We automatically send secure email and push notifications to parents to update them on sign-in and sign-out status.

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Additional Features

Digital Sign-In & Sign-Out

Check in students and staff securely. Record accurate timestamps for your reporting.

Kiosk Mode

Lock your device and turn it into a self-service sign-in kiosk with a secure pin or quick pin-less mode.

Signatures & Notes

Capture digital signatures and a note from authorized pick-ups.

Ratios & Monitoring

View real-time child-to-staff ratios anytime. Set up alerts to get notified when your ratio is off.

Staff Timecard to Payroll

Track your payroll hours with child care staff clock-in and easily integrate with payroll systems.

Record Absences

Record and manage student absence records along with detailed notes.

Pick-Up & Drop-Off Form

Configure a fully customizable form for authorized pick-ups to fill out during sign-in and sign-out.

Attendance Reporting

Generate reports for child care licensing, payroll hours, center management or billing.

Authorized Pick-Ups

Maintain a list of authorized pick-ups for each family.

Staff Time Clock

Track your staff time clock and connect them to payroll easily. Go digital with a mobile tablet.

We digitize clock-in hours with a one-touch mobile solution for staff.

Time Clock Dashboard

Track your payroll hours with our time clock features. All these payroll reports can be used by your bookkeeper to run paychecks.

  • Visualize daily, weekly or monthly hours
  • Print daily or monthly report in .xls or .pdf
  • Monitor staff count in each room
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Mobile Kiosk for Clock-In

Use unique 4-digit pin to clock in from a mobile kiosk. Accurate timestamps get captured and synced with the cloud.

  • Staff can clock in to specific rooms
  • Clock-out and record breaks
  • Secure to run only with admin permissions

Run Payroll Easily

Automate your payroll with Gusto. Sync clock-in hours in real time.

  • Seamless integration with one-click
  • Generate reports and insights for your back office needs
  • Record overtime and maintain state compliance
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Additional Clock Features

Digital Clock In-Out

Staff clock in securely. Record accurate timestamps for payroll and reporting.

Payroll

Sync clock-in hours in real time to calculate payroll.

Child-Staff Ratio

Manage ratios. Get alerts when you have less or more staff.

Staff Kiosk

Run the daycare app as a self-service kiosk with a secure pin.

Secure

Staff permissions to monitor their clock-in.

Reporting

Download daily, weekly or monthly reports in .xls or .pdf format.

Child Care Management

All-in-one child care management for daycare, preschool and after school.

We provide a simplified dashboard so you can keep track of student and family data, staff members, accounting and detailed reporting.

Child Care Management Features

Manage Your Student & Family Data

Have you ever forgotten a birthday? Do you know which children have allergies? Our mobile daycare app will smartly remind you so you never forget again.

Easily manage each student profile from web or mobile. You can also quickly check dietary restrictions, allergies or immunization records.

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Track Your Student-to-Staff Ratio

With our real-time staff and student attendance system, you can easily track ratios and ensure you are always licensing-compliant.

Set up alert monitoring to get notified when overstaffed or understaffed.

Learn More About Attendance Tracking

Reporting for All Your Needs

Generate reports with a button click from our dashboard. We support reports right off the shelf for Sign In-Out, Staff Timecard, Billing, Immunization, Family Database, Meal Tracking and more.

Learn more about our integrations in the Marketplace

Additional Features

Student Roster & Enrollments

Easily manage your student roster and enrollment pipeline.

Family & Authorized Pick-ups

Securely store family and pick-up contact details for each student.

Staff Permissions

Manage your staff across one or many schools. Simply assign different permission levels based on what they should see.

Multi-Site Dashboard

Switch between many schools with the click of a button and view the dashboard instantly. Keep tabs on stats across schools.

Immunization & Allergy

Track immunizations and allergies for each student. Generate a report to see who isn’t up to date.

Integration & Imports

Integrate with popular SIS systems and sync data in minutes. Or, get started now by importing a spreadsheet!

Meal Tracking

Easy to use CACFP-compatible meal tracking feature.

Payroll

Record staff timecards and seamlessly integrate with a payroll provider.

Data Security

Your data is our highest priority. We use the highest level of encryption to keep it secure.

Parent Engagement

Parent Engagement Features

Any successful child care center understands the importance of building meaningful connections with parents and families. To support centers, Procare’s online solution includes web and mobile-based fully integrated parent engagement.. The platform allows centers to stay connected with the families they serve by sharing important moments, information, learning milestones and more through an easy-to-use app.

Learn more about Procare Parent Engagement

Additional Features

Photos & Videos

Share special moments with parents in photos or videos throughout the day.

Daily Sheets

With daily activity sheets, share up to 12 different activities to parents in real time.

Learning Activities

Easily create and track custom developmental milestones for students.

Messaging & SMS

Communicate like never before through our simple chat interface or send SMS alerts for emergencies.

Create Newsletters

Create rich newsletters to share stories and updates from your center in our child care app.

Manage Events Calendar

Keep parents in sync by sharing upcoming calendar events.

Staff-Only Features

Mark activities as staff-only for administrative review – then, approve to share with parents.

Incident Reports

Capture any incidents and mishaps during the day and send or print reports.

Meal Reports

Track meals and share daily food menus. Generate CACFP-compliant reports.

Early Childhood Learning

Plan weekly lessons, manage curriculum and assess children’s developmental progress.

Early Childhood Learning Features

Weekly Lesson Plans

Plan out your lessons for each room or age group.

  • Create and share lesson plans with staff and parents
  • Add unlimited additional lesson materials
  • Capture state standard milestones with lessons

Track Early Education Milestones

No more recording your assessments on paper. Use our fully customizable templates for measuring each child’s progress. Procare is pre-populated with state and Montessori standards.. And if you have a customized assessment of your own, you can use that too.

  • Customize each of your domains and milestones
  • Comply with any state or Montessori learning standards
  • Use your own progress labels to track development
  • Build student development portfolios

Learn More About Our Alignment with State Standards and Montessori Standards

Capture Daily Observations on Mobile

Simply take a picture or record an observation and Procare will automatically attach them to a student’s portfolio.

  • Log observations or draw from other recorded activities
  • Share daily observations with parents (optional)
  • Attach pictures and specific milestones to each observation
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Additional Features

Track Milestones

Easily view developmental progress for all students.

Lessons

Create weekly lesson plans and tailor curriculum to your school.

Customize Assessments

Customize your assessment standards to fit your needs.

Student Assessments

Share assessment portfolios with parents.

Progress Tracking

Track student progress with observations.

Build Lesson Repository

Manage all lessons and add labels and associated milestones.

Procare has you covered. Our powerful all-in-one, online solution keeps you connected anytime, anywhere.

Ready to get started?

Connect with a Procare expert to help get a tailored solution for the unique needs of your business.