After School Program Software

The before and after school management software for your enrichment program’s needs.

SchoolCare Works™ is the before and after school management software for all of your program’s needs. Whether you are a large school district with complex programs, a Boys & Girls Club, YMCA, community education service or private program, our cloud-based SaaS platform is specifically tailored to meet your needs. 

Out-of-school time programs can become complex quickly. SchoolCare Works is an innovative way to keep track of activities, registrations, classes, payment activity, attendance and more while keeping parents involved. 

Procare does a lot for our center! We also love how there are additional features you can add on. It is great for tracking families, payments, and even adding activities.

Kelly | Aquatics Director

Procare does a lot for our center! We also love how there are additional features you can add on. It is great for tracking families, payments, and even adding activities.

Kelly | Aquatics Director

My job is so much easier now that we have Procare and Tuition Express! We are able to run our school more efficiently and professionally. I can’t believe we operated so long with…

Read More

Tonnya | Administrative Assistant

My job is so much easier now that we have Procare and Tuition Express! We are able to run our school more efficiently and professionally. I can’t believe we operated so long without it!

Tonnya | Administrative Assistant

We love this program. It provides us with one place to quickly find out so much information. Many things are pre-programed, but you can personalize it yourself or request assistance fr…

Read More

Marlene | Administrator

We love this program. It provides us with one place to quickly find out so much information. Many things are pre-programed, but you can personalize it yourself or request assistance from a fantastic customer service person. This makes my job so much easier, especially with continual changes to State Day Care Licensing regulations.

Marlene | Administrator

I like how easy it is to use, the different options for filtering data and the best customer service I have ever experienced!

Katrina | Director Education Management

I like how easy it is to use, the different options for filtering data and the best customer service I have ever experienced!

Katrina | Director Education Management

We mainly use the program for attendance tracking and collecting payments. They provide outstanding features for both functions. I can’t say enough about their support. If you ha…

Read More

Rhonda | Program Director

We mainly use the program for attendance tracking and collecting payments. They provide outstanding features for both functions. I can’t say enough about their support. If you have questions or run into a situation you’re not sure how to handle they are quickly resolved by talking with a live person (my preference) or by e-mail. Their support staff is outstanding and patient (not that I’ve asked any dumb questions :)!

Rhonda | Program Director

Procare has made billing and keeping track of daycare attendance so much easier. Instead of taking three hours to complete weekly billing, I am able to more accurately finish it in les…

Read More

Procare has made billing and keeping track of daycare attendance so much easier. Instead of taking three hours to complete weekly billing, I am able to more accurately finish it in less than 20 minutes. Parents are able to more easily check their child in and out. Teachers are also more easily able to keep track of who is present and who is absent that day.

Rob | Principal

Collections and Tuition Express has been a blessing. Almost EVERY parent has been impressed with the idea that we can take a debit or credit card. They can also login in the evenings a…

Read More

Chalayne | Owner/Director

Collections and Tuition Express has been a blessing. Almost EVERY parent has been impressed with the idea that we can take a debit or credit card. They can also login in the evenings after they’ve taken care of their families. They can pay their bill or check on tomorrow’s schedule. It’s made our life easier.

Chalayne | Owner/Director

I love its fluidity. It can grow with us and help us grow. It can be my checks and balances so that I will always be accountable to my staff, my parents and my board. I can organize an…

Read More

Sara | Financial Director

I love its fluidity. It can grow with us and help us grow. It can be my checks and balances so that I will always be accountable to my staff, my parents and my board. I can organize and create clear reports in ways I wasn’t able to do previously. Amazing stuff really.

Sara

Fantastic software! It is absolutely THE BEST child care app on the market right now. The Procare team is very responsive, they offer real 5 Star customer service.

Donna | Owner Education Management

Fantastic software! It is absolutely THE BEST child care app on the market right now. The Procare team is very responsive, they offer real 5 Star customer service.

Donna

Using Procare in our after-school program has been beneficial in the following ways: – It’s allowed us to ensure that our staff to participant ratios are always met –…

Read More

Courtney | Program Manager

Using Procare in our after-school program has been beneficial in the following ways: – It’s allowed us to ensure that our staff to participant ratios are always met – It’s allowed us to better know each and every one of our kids. We see over 120 children each week. The program allows us to more easily remember faces and names, siblings and parents! – It’s given us peace of mind knowing that student emergency information is right on hand if needed. – It’s given us one single platform to manage participant attendance and volunteer attendance. – It’s allowed us to use one platform to manage our participation in the CACFP program and complete our meal tracking in one, easy place. – It’s given us the ability to quickly pull student and program data for grant writing purposes and for logistics. For example, in seconds we were able to get a list of student names and addresses for our new van driver, making pick up a breeze.

Courtney

Our before- and after-school care service has realized a marked improvement in percentage of payments received due to the invoicing and statement features of Procare. We are much bette…

Read More

Laurie | Director, Cub Connections

Our before- and after-school care service has realized a marked improvement in percentage of payments received due to the invoicing and statement features of Procare. We are much better able to communicate about delinquent accounts and show parents and caregivers their records so that confusion or misunderstanding are eliminated and positive and cooperative customer relations are preserved.

Laurie

It’s got all the bells and whistles yet maintains a clean and uncomplicated design. We actually tried going with a competitor after issues with Stripe and dealing with Procare&#8…

Read More

It’s got all the bells and whistles yet maintains a clean and uncomplicated design. We actually tried going with a competitor after issues with Stripe and dealing with Procare’s messaging system and came back after using the other one for 2 months. Procare truly is so user friendly and if I ever have a question, I get a response within the hour. It’s good to be home!

Mo

We enjoy how easy the program is to use. We have several seasoned teachers who are not as familiar with technology, and they were apprehensive about using the app at first. However, th…

Read More

Stephanie | Assistant Director

We enjoy how easy the program is to use. We have several seasoned teachers who are not as familiar with technology, and they were apprehensive about using the app at first. However, they find the app easy to use which made the transition into every day use of the app a breeze.

Stephanie

I love this program. I use Procare, not only to communicate well with parents, but also to keep track of everything required by the state to be a licensed daycare!  I really like how …

Read More

I love this program. I use Procare, not only to communicate well with parents, but also to keep track of everything required by the state to be a licensed daycare!  I really like how easy I can file family information and keep records that are required for daycare licensing.

Amy | Director

10/10 would recommend. The support and kindness we have received from all Procare staff members has exceeded our expectations. We couldn’t be more pleased!

Sara | Assistant Director

10/10 would recommend. The support and kindness we have received from all Procare staff members has exceeded our expectations. We couldn’t be more pleased!

Sara

After School Program Software Features

Easily Manage Your Multi-Site Programs

Connect all of your sites and stay ahead of managing your operations. Real-time data helps you to easily manage your enrollment levels, child-staff ratios, schedules, attendance, billing and reports across all of your programs, facilities and classrooms.

Flexible Scheduling

SchoolCare Works allows for flexible scheduling to accommodate fluctuating schedules. Whether you manage daily, weekly or monthly calendars, SchoolCare Works can help you keep up with your schedules for students and staffing levels.

Portable After School Management & Attendance Tracking

Track and record attendance where it makes sense for your organization using the device that fits your operations: standard desktop computer, check-in/out kiosk, or with our portable tablet version that offers offline capabilities.

Generate State Information Cards—Automatically

Keep things simple by automatically generating the state information cards and other state or government-mandated forms. Hassle-free automation means necessary paperwork does not fall through the cracks, and frees your staff to focus on what matters–the students.

Save Time Invoicing

Whether you manage your billing centrally or from each site, SchoolCare Works features work together to make calculating your billing a seamless process. Scheduling and attendance-based rate schedules, adjustments and discounts are all automated to help save your staff valuable time and costly errors.

Labor Management

Actionable human resource tools, supporting ratio management, accreditation tracking, job classifications, plus time and attendance.

Interface with Your Other Systems

SchoolCare Works is designed to interface with student information systems (SIS), like PowerSchool and enterprise resource planning (ERP) systems. Sync student information to maintain consistent student records and help with understanding the impact of your after school programs and other important outcomes.

Configurable and Dynamic Registration Websites

Provide students and families with custom enrollment processes. Dynamic content allows you to control the text that is displayed and the required information for registration. Cut down on time, while simplifying the process for the person registering!

Connect Your Parents

Our online family portal helps you and your families easily manage child and family data, schedules, attendance, billing and payment history. Parents can conveniently submit updates to their child’s records and schedules.

Offer Online Payments

Automatically generate billing statements that parents can view and pay online the way they want: credit card, debit card or draft. Families can view and print their invoices and payment history including year-end statements. Secure credit/debit card, ACH and recurring payment options allow parents to pay how they want, without extra effort from your staff.

Streamline Communications

Communications are a key component of running a quality program. SchoolCare Works provides families with a secure and convenient way to access and send communications to you and your staff.

Connect Your Third-Party Providers

Extend SchoolCare Works to your third-party providers. Provide the same time-saving features and communication tools your staff has for managing rosters, classroom ratios, emergency cards and directories, while limiting their access and capabilities.

See SchoolCare Works in action.

Our cloud-based before and after school program software is specifically tailored to meet the needs of extracurricular and enrichment programs.

The SchoolCare Works Promise

Security

Protecting your data is our top priority. Our platforms use hardened security standards like strong data encryption, individual account and password authentications, role-based security authorization and complete change control auditing.

Hosting

We maintain multiple hosting facilities to keep your site available 24/7/365. Our state-of-the-art, SOC-certified hosting facilities operate with multiple redundant internet connections, power backup and system failover capabilities, ensuring maximum uptime.

Administration

You can easily create as many administration users as you need without any additional cost, and grant each user access to just the right information they need to do their job.

Mobile and Tablet Apps

Take your program management, center operations and customer interactions to the next level with our easy-to-use apps, available for Android and iPhone/iPad.

Updates

We believe that continually improving our software means increased value and happy customers. All regular platform upgrades are provided automatically, without additional fees or lengthy software deployment cycles.

Customer Service

We are committed to maintaining a superior level of customer support and service. All solutions come with comprehensive help documentation, training videos, customized web training and access to our full-featured support portal.

Integration Support

Our before and after school program software supports an open integration and has a proven reliability for connecting many external information systems like CRM, ERP, financial, human resource, LDAP directory, payroll, and student information systems.

Procare does a lot for our center! We also love how there are additional features you can add on. It is great for tracking families, payments, and even adding activities.

Kelly | Aquatics Director

Procare does a lot for our center! We also love how there are additional features you can add on. It is great for tracking families, payments, and even adding activities.

Kelly | Aquatics Director

My job is so much easier now that we have Procare and Tuition Express! We are able to run our school more efficiently and professionally. I can’t believe we operated so long with…

Read More

Tonnya | Administrative Assistant

My job is so much easier now that we have Procare and Tuition Express! We are able to run our school more efficiently and professionally. I can’t believe we operated so long without it!

Tonnya | Administrative Assistant

We love this program. It provides us with one place to quickly find out so much information. Many things are pre-programed, but you can personalize it yourself or request assistance fr…

Read More

Marlene | Administrator

We love this program. It provides us with one place to quickly find out so much information. Many things are pre-programed, but you can personalize it yourself or request assistance from a fantastic customer service person. This makes my job so much easier, especially with continual changes to State Day Care Licensing regulations.

Marlene | Administrator

I like how easy it is to use, the different options for filtering data and the best customer service I have ever experienced!

Katrina | Director Education Management

I like how easy it is to use, the different options for filtering data and the best customer service I have ever experienced!

Katrina | Director Education Management

We mainly use the program for attendance tracking and collecting payments. They provide outstanding features for both functions. I can’t say enough about their support. If you ha…

Read More

Rhonda | Program Director

We mainly use the program for attendance tracking and collecting payments. They provide outstanding features for both functions. I can’t say enough about their support. If you have questions or run into a situation you’re not sure how to handle they are quickly resolved by talking with a live person (my preference) or by e-mail. Their support staff is outstanding and patient (not that I’ve asked any dumb questions :)!

Rhonda | Program Director

Procare has made billing and keeping track of daycare attendance so much easier. Instead of taking three hours to complete weekly billing, I am able to more accurately finish it in les…

Read More

Procare has made billing and keeping track of daycare attendance so much easier. Instead of taking three hours to complete weekly billing, I am able to more accurately finish it in less than 20 minutes. Parents are able to more easily check their child in and out. Teachers are also more easily able to keep track of who is present and who is absent that day.

Rob | Principal

Collections and Tuition Express has been a blessing. Almost EVERY parent has been impressed with the idea that we can take a debit or credit card. They can also login in the evenings a…

Read More

Chalayne | Owner/Director

Collections and Tuition Express has been a blessing. Almost EVERY parent has been impressed with the idea that we can take a debit or credit card. They can also login in the evenings after they’ve taken care of their families. They can pay their bill or check on tomorrow’s schedule. It’s made our life easier.

Chalayne | Owner/Director

I love its fluidity. It can grow with us and help us grow. It can be my checks and balances so that I will always be accountable to my staff, my parents and my board. I can organize an…

Read More

Sara | Financial Director

I love its fluidity. It can grow with us and help us grow. It can be my checks and balances so that I will always be accountable to my staff, my parents and my board. I can organize and create clear reports in ways I wasn’t able to do previously. Amazing stuff really.

Sara

Fantastic software! It is absolutely THE BEST child care app on the market right now. The Procare team is very responsive, they offer real 5 Star customer service.

Donna | Owner Education Management

Fantastic software! It is absolutely THE BEST child care app on the market right now. The Procare team is very responsive, they offer real 5 Star customer service.

Donna

Using Procare in our after-school program has been beneficial in the following ways: – It’s allowed us to ensure that our staff to participant ratios are always met –…

Read More

Courtney | Program Manager

Using Procare in our after-school program has been beneficial in the following ways: – It’s allowed us to ensure that our staff to participant ratios are always met – It’s allowed us to better know each and every one of our kids. We see over 120 children each week. The program allows us to more easily remember faces and names, siblings and parents! – It’s given us peace of mind knowing that student emergency information is right on hand if needed. – It’s given us one single platform to manage participant attendance and volunteer attendance. – It’s allowed us to use one platform to manage our participation in the CACFP program and complete our meal tracking in one, easy place. – It’s given us the ability to quickly pull student and program data for grant writing purposes and for logistics. For example, in seconds we were able to get a list of student names and addresses for our new van driver, making pick up a breeze.

Courtney

Our before- and after-school care service has realized a marked improvement in percentage of payments received due to the invoicing and statement features of Procare. We are much bette…

Read More

Laurie | Director, Cub Connections

Our before- and after-school care service has realized a marked improvement in percentage of payments received due to the invoicing and statement features of Procare. We are much better able to communicate about delinquent accounts and show parents and caregivers their records so that confusion or misunderstanding are eliminated and positive and cooperative customer relations are preserved.

Laurie

It’s got all the bells and whistles yet maintains a clean and uncomplicated design. We actually tried going with a competitor after issues with Stripe and dealing with Procare&#8…

Read More

It’s got all the bells and whistles yet maintains a clean and uncomplicated design. We actually tried going with a competitor after issues with Stripe and dealing with Procare’s messaging system and came back after using the other one for 2 months. Procare truly is so user friendly and if I ever have a question, I get a response within the hour. It’s good to be home!

Mo

We enjoy how easy the program is to use. We have several seasoned teachers who are not as familiar with technology, and they were apprehensive about using the app at first. However, th…

Read More

Stephanie | Assistant Director

We enjoy how easy the program is to use. We have several seasoned teachers who are not as familiar with technology, and they were apprehensive about using the app at first. However, they find the app easy to use which made the transition into every day use of the app a breeze.

Stephanie

I love this program. I use Procare, not only to communicate well with parents, but also to keep track of everything required by the state to be a licensed daycare!  I really like how …

Read More

I love this program. I use Procare, not only to communicate well with parents, but also to keep track of everything required by the state to be a licensed daycare!  I really like how easy I can file family information and keep records that are required for daycare licensing.

Amy | Director

10/10 would recommend. The support and kindness we have received from all Procare staff members has exceeded our expectations. We couldn’t be more pleased!

Sara | Assistant Director

10/10 would recommend. The support and kindness we have received from all Procare staff members has exceeded our expectations. We couldn’t be more pleased!

Sara

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