After School Program Software

The before and after school management software for your enrichment program’s needs.

SchoolCare Works™ is the before and after school management software for all of your program’s needs. Whether you are a large school district with complex programs, a Boys & Girls Club, YMCA, community education service or private program, our cloud-based SaaS platform is specifically tailored to meet your needs. 

Out-of-school time programs can become complex quickly. SchoolCare Works is an innovative way to keep track of activities, registrations, classes, payment activity, attendance and more while keeping parents involved. 

I like the overall concept of this software because it helps us to keep our parents and staff up to date as to what is going to in the classrooms.

I like the overall concept of this software because it helps us to keep our parents and staff up to date as to what is going to in the classrooms.

Allison

Collections and Tuition Express has been a blessing. Almost EVERY parent has been impressed with the idea that we can take a debit or credit card. They can also login in the evenin...
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Chalayne | Owner/Director

Collections and Tuition Express has been a blessing. Almost EVERY parent has been impressed with the idea that we can take a debit or credit card. They can also login in the evenings after they’ve taken care of their families. They can pay their bill or check on tomorrow’s schedule. It’s made our life easier.

Chalayne | Owner/Director

Love using Procare. Very customer friendly and any issues are worked out by a very helpful team.  This software is incredibly easy to use.

Love using Procare. Very customer friendly and any issues are worked out by a very helpful team.  This software is incredibly easy to use.

Aileen

Our before- and after-school care service has realized a marked improvement in percentage of payments received due to the invoicing and statement features of Procare. We are much b...
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Our before- and after-school care service has realized a marked improvement in percentage of payments received due to the invoicing and statement features of Procare. We are much better able to communicate about delinquent accounts and show parents and caregivers their records so that confusion or misunderstanding is eliminated and positive and cooperative customer relations are preserved.

Laurie

Procare allows me to “work smart and not hard.” I have used this software for almost ten years and this company is constantly improving – great product! I have re...
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Procare allows me to “work smart and not hard.” I have used this software for almost ten years and this company is constantly improving – great product! I have referred several other Daycare Providers to this program and it has been a great benefit to them as well. I must comment that I am especially grateful that I was able to start small and move into more aspects of this software as I grew – there was and is always another “piece” to move into as the business grows.

Procare has been a great benefit to me as an Administrator of a Small Business. Record keeping is awesome. It is user friendly to the parents and my staff to include: time clock and registering children in and out daily. It has been very helpful to me especially with Tuition Express which allows parents to pay with a credit card, bank draft and more. Options for clients is always a “PLUS”. Generating and printing reports is a whiz. I especially enjoy being able to complete my own payroll. Great Software!

Toni

Overall it is a good program. I like the ease of parents signing in and out, the fact that I can get to all functions via the app on my phone, the variety of capabilities within th...
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Overall it is a good program. I like the ease of parents signing in and out, the fact that I can get to all functions via the app on my phone, the variety of capabilities within the software (newsletter, messaging, photos, etc). Overall it is a program we enjoy.  It has many functions available. Any glitches are quickly fixed by support at Procare.

Jean

 We do our parent billing, employee clock in, ratio monitoring, CACFP tracking, and parent payments with Procare Select. It has proven to save a large amount of time over the...
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 We do our parent billing, employee clock in, ratio monitoring, CACFP tracking, and parent payments with Procare Select. It has proven to save a large amount of time over the “old” way from years ago!

We are a large faith-based social service agency, serving families in MANY ways. We use numerous types of software for our multiple programs. Procare is by far one of the most user friendly, high quality, and best supported software programs we use! We recently just added Tuition Express after having used Procare for 13 years, and it is going quite well. The support we have is great.

Lea

Teachers love the features it offers to communicate with parents!! When a new parent starts we try to send a picture to the parent of that child engaged in an activity. Great commu...
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Teachers love the features it offers to communicate with parents!! When a new parent starts we try to send a picture to the parent of that child engaged in an activity. Great communication tool when a parent picks up and knows something their child did in the room!! The ability to keep a more accurate account of the children has helped with ratios.

Pamela

“Great as a parent or director” Overall, if you’re looking for a central place to organize all the many things that come with childcare, this is the best product...
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“Great as a parent or director”

Overall, if you’re looking for a central place to organize all the many things that come with childcare, this is the best product on the market that I’m aware of.

I first used Procare as a parent in my infant son’s childcare center. It was easy to check him in and out by having an ID and password number and I loved that I could see my balance on our account and get messages from the director of the childcare center. When I took over at a different center as the director, I was pleased to see they used the same program. Additionally, this center increased the ease of checking in and out by having a fingerprint scanner for parents to check students out and for employees to clock in/out. As a director I could easily see which students were there on the home page and the home page was customizable to what I wanted to see (ex. upcoming staff/child birthdays, children currently checked in, children recently checked in/out etc.). There is another tab where detailed children information is easily inputted and organized as well as an employee tab. I really haven’t seen anything else within childcare systems that has as many options and functions as Procare.

Marissa

The look and feel of what Procare has done really sets them apart from many of their competitors. No doubt a well thought out product. More smooth admin and customer experience ove...
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The look and feel of what Procare has done really sets them apart from many of their competitors. No doubt a well thought out product.

More smooth admin and customer experience over many of the other competitors. Allows for ease of parent communication even with photos. secure parent PIN for check out check in. Photo roster for staff adding to Bus/Van routs Customer service was very helpful in helping us set up for varying routes and daily schedules. Flat rate per student easy to calculate costs

Daniel

AMAZING! We would have to remind the same families to pay their tuition weekly and now it is all collected automatically. Tuition Express has made the office more efficient. There...
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AMAZING! We would have to remind the same families to pay their tuition weekly and now it is all collected automatically.

Tuition Express has made the office more efficient. There is less time spent collecting outstanding tuition balances. The parents have access to their account information around the clock!

Stephanie

Procare does a lot for our center! We also love how there are additional features you can add on. It is great for tracking families, payments, and even adding activities.

Kelly | Aquatics Director

Procare does a lot for our center! We also love how there are additional features you can add on. It is great for tracking families, payments, and even adding activities.

Kelly | Aquatics Director

I love its fluidity. It can grow with us and help us grow. It can be my checks and balances so that I will always be accountable to my staff, my parents and my board. I can organiz...
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I love its fluidity. It can grow with us and help us grow. It can be my checks and balances so that I will always be accountable to my staff, my parents and my board. I can organize and create clear reports in ways I wasn’t able to do previously. Amazing stuff really.

Sara

I like how easy it is to use, the different options for filtering data and the best customer service I have ever experienced!

Katrina | Director Education Management

I like how easy it is to use, the different options for filtering data and the best customer service I have ever experienced!

Katrina | Director Education Management

We enjoy how easy the program is to use. We have several seasoned teachers who are not as familiar with technology, and they were apprehensive about using the app at first. However...
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We enjoy how easy the program is to use. We have several seasoned teachers who are not as familiar with technology, and they were apprehensive about using the app at first. However, they find the app easy to use which made the transition into everyday use of the app a breeze.

Stephanie

After School Program Software Features

Easily Manage Your Multi-Site Programs

Connect all of your sites and stay ahead of managing your operations. Real-time data helps you to easily manage your enrollment levels, child-staff ratios, schedules, attendance, billing and reports across all of your programs, facilities and classrooms.

Flexible Scheduling

SchoolCare Works allows for flexible scheduling to accommodate fluctuating schedules. Whether you manage daily, weekly or monthly calendars, SchoolCare Works can help you keep up with your schedules for students and staffing levels.

Portable After School Management & Attendance Tracking

Track and record attendance where it makes sense for your organization using the device that fits your operations: standard desktop computer, check-in/out kiosk, or with our portable tablet version that offers offline capabilities.

Generate State Information Cards—Automatically

Keep things simple by automatically generating the state information cards and other state or government-mandated forms. Hassle-free automation means necessary paperwork does not fall through the cracks, and frees your staff to focus on what matters–the students.

Save Time Invoicing

Whether you manage your billing centrally or from each site, SchoolCare Works features work together to make calculating your billing a seamless process. Scheduling and attendance-based rate schedules, adjustments and discounts are all automated to help save your staff valuable time and costly errors.

Labor Management

Actionable human resource tools, supporting ratio management, accreditation tracking, job classifications, plus time and attendance.

Interface with Your Other Systems

SchoolCare Works is designed to interface with student information systems (SIS), like PowerSchool and enterprise resource planning (ERP) systems. Sync student information to maintain consistent student records and help with understanding the impact of your after school programs and other important outcomes.

Configurable and Dynamic Registration Websites

Provide students and families with custom enrollment processes. Dynamic content allows you to control the text that is displayed and the required information for registration. Cut down on time, while simplifying the process for the person registering!

Connect Your Parents

Our online family portal helps you and your families easily manage child and family data, schedules, attendance, billing and payment history. Parents can conveniently submit updates to their child’s records and schedules.

Offer Online Payments

Automatically generate billing statements that parents can view and pay online the way they want: credit card, debit card or draft. Families can view and print their invoices and payment history including year-end statements. Secure credit/debit card, ACH and recurring payment options allow parents to pay how they want, without extra effort from your staff.

Streamline Communications

Communications are a key component of running a quality program. SchoolCare Works provides families with a secure and convenient way to access and send communications to you and your staff.

Connect Your Third-Party Providers

Extend SchoolCare Works to your third-party providers. Provide the same time-saving features and communication tools your staff has for managing rosters, classroom ratios, emergency cards and directories, while limiting their access and capabilities.

See SchoolCare Works in action.

SchoolCareWorks Attendance Entry

SchoolCareWorks Family Profile

SchoolCareWorks Parent Portal Payment

SchoolCareWorks Parent Portal Home

SchoolCareWorks Parent Portal Registration

Our cloud-based before and after school program software is specifically tailored to meet the needs of extracurricular and enrichment programs.

The SchoolCare Works Promise

Security

Protecting your data is our top priority. Our platforms use hardened security standards like strong data encryption, individual account and password authentications, role-based security authorization and complete change control auditing.

Hosting

We maintain multiple hosting facilities to keep your site available 24/7/365. Our state-of-the-art, SOC-certified hosting facilities operate with multiple redundant internet connections, power backup and system failover capabilities, ensuring maximum uptime.

Administration

You can easily create as many administration users as you need without any additional cost, and grant each user access to just the right information they need to do their job.

Mobile and Tablet Apps

Take your program management, center operations and customer interactions to the next level with our easy-to-use apps, available for Android and iPhone/iPad.

Updates

We believe that continually improving our software means increased value and happy customers. All regular platform upgrades are provided automatically, without additional fees or lengthy software deployment cycles.

Customer Service

We are committed to maintaining a superior level of customer support and service. All solutions come with comprehensive help documentation, training videos, customized web training and access to our full-featured support portal.

Integration Support

Our before and after school program software supports an open integration and has a proven reliability for connecting many external information systems.

“Excellent Program and Customer Service”  I have had no problems with this program. It is excellent and always adding more features. The customer service is the best!
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“Excellent Program and Customer Service”  I have had no problems with this program. It is excellent and always adding more features. The customer service is the best!

Sister Paul Mary

“Fast, Professional, East-To-Understand” Wonderful experience with my customer service representative – or should I say expert. My questions were addressed with e...
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“Fast, Professional, East-To-Understand”

Wonderful experience with my customer service representative – or should I say expert. My questions were addressed with ease and I was even given tips and advice to make my navigation with the software even easier than it was before.

I love that Tuition Express is overall self-explanatory and easy to get used to. It’s a plus that their customer service is excellent and makes me feel confident that any issues or questions our center comes upon will be solved almost immediately.

Jessie

We enjoy how easy the program is to use. We have several seasoned teachers who are not as familiar with technology, and they were apprehensive about using the app at first. However...
Read More

We enjoy how easy the program is to use. We have several seasoned teachers who are not as familiar with technology, and they were apprehensive about using the app at first. However, they find the app easy to use which made the transition into everyday use of the app a breeze.

Stephanie

Procare does a lot for our center! We also love how there are additional features you can add on. It is great for tracking families, payments, and even adding activities.

Kelly | Aquatics Director

Procare does a lot for our center! We also love how there are additional features you can add on. It is great for tracking families, payments, and even adding activities.

Kelly | Aquatics Director

Love using Procare. Very customer friendly and any issues are worked out by a very helpful team.  This software is incredibly easy to use.

Love using Procare. Very customer friendly and any issues are worked out by a very helpful team.  This software is incredibly easy to use.

Aileen

I love using this product. I use it daily to communicate with my parents. My parents love it too  It is seamless and Procare is constantly making updates and upgrades. This softwar...
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I love using this product. I use it daily to communicate with my parents. My parents love it too

 It is seamless and Procare is constantly making updates and upgrades. This software isn’t only for large centers. I am an in-home child care and I feel the ease and usefulness of this product is outstanding. It really helps reduce time spent on things that I would have to do after hours. A lot of times…I can grab my phone and update a parent’s account while I am thinking about it. I am excited about the menu enhancement made. I plan to use that weekly. Procare is always making great progress. Procare listens as well. I made a suggestion and in a short amount of time they made it happen. Thank you Procare for your constant support of my small business.

Ariel

Procare saves us many hours every week. We do not figure accounts or depend on spreadsheets, or even correct data entry. We do have about 5 parents that like to pay cash, but the o...
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Procare saves us many hours every week. We do not figure accounts or depend on spreadsheets, or even correct data entry. We do have about 5 parents that like to pay cash, but the other 50 or so families all pay with debit card or auto debit, which automatically posts to their account and updates. It helps us to look professional and current. It is also a great safety feature. Procare has a place for pictures of each child, parent, and anyone the parent authorizes to pick up their children. So we can quickly access who can pick up a child and what they look like. Everyone at my center loves Procare and it improves the quality of my business.

Debbie

“Our life was made simpler!” We have taken the manpower out of collections. This system gives us automation. We are able to build better relationships with our clients...
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“Our life was made simpler!”

We have taken the manpower out of collections. This system gives us automation. We are able to build better relationships with our clients because the money issue is solved.

Collecting tuition used to be a full time job for my business manager. Now she is able to put energy into other projects because we have streamlined the collection of payments.

Tracy

I like how easy it is to use, the different options for filtering data and the best customer service I have ever experienced!

Katrina | Director Education Management

I like how easy it is to use, the different options for filtering data and the best customer service I have ever experienced!

Katrina | Director Education Management

The thing I like the most about this software is the amount of time I get back in my day from the simplistic and shorter routines brought about by the features of Procare. I don...
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The thing I like the most about this software is the amount of time I get back in my day from the simplistic and shorter routines brought about by the features of Procare. I don’t have to spend hours on billing and chasing money now that we use tuition express. I am able to import directly from our wait list software to the Procare software so I am not keying client information twice! The tax season is less of a hassle when producing their tax statements. This software is priceless when you think about what you are getting for your money. I would be lost without it.

Ashley

I love this software. It helps me keep parents notified without having to print stuff out for them. They are loving it and like seeing when the child naps and etc in their notifica...
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I love this software. It helps me keep parents notified without having to print stuff out for them. They are loving it and like seeing when the child naps and etc in their notifications throughout the day.

Dixie

“We are a licensed preschool and childcare facility that has used the software daily for many years.” Procare’s versatility is extremely impressive. We use this a...
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“We are a licensed preschool and childcare facility that has used the software daily for many years.”

Procare’s versatility is extremely impressive. We use this application for students and staff alike as our sign in station and communication tool. This helps us track student and staff attendance down the day and minute which is invaluable to grant reporting, payroll and tuition reimbursements. Procare also has many useful facets for early childhood organizations, such as behavior tracking, immunization records, emergency contacts and other pertinent information. As a Director that is responsible for all billing, income collection, and taxes, one of the most useful and irreplaceable aspects is the Family and Agency Accounting sections as well as Tuition Express. These areas are key to making sure we stay on top of our financial health. I honestly cannot say how phenomenal this software is. The substantial amounts of report types are endless and extremely helpful in all areas of running and producing a professional preschool and child care facility. We are also a two site facility and switching to Procare Cloud has been the best monthly investment.

Amanda

Most of all, I am not posting payments, writing out deposits, driving to the bank all the time, which gives me extra time for other responsibilities. I love the fact that the recei...
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Most of all, I am not posting payments, writing out deposits, driving to the bank all the time, which gives me extra time for other responsibilities. I love the fact that the receipts are emailed, it saves on paper. My parents LOVE the emailed receipts, how fast they can check out their children, swipe their card, and be done!

I rarely make deposits any more. At first we had only a few parents sign up for Tuition Express, but now I only have maybe 2 payments a week that I need to deposit. Sometimes we go a week to 2 weeks without a payment by check or cash. It gives me time to focus on other things.

Debbie

Overall I love the easy access to all the help. Anything I may not understand how to do I can quickly search and find an explanation on how to complete the steps. Also the help des...
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Overall I love the easy access to all the help. Anything I may not understand how to do I can quickly search and find an explanation on how to complete the steps. Also the help desk is very quick to respond via email or telephone with answers and even help walk me through steps.

I love the organization of having all products in the same program window. The set up and implementation was very simple. You could make things as simple or complex as you need. Tuition Express has made the process for payments of tuition the smoothest it has ever been. Parents love going to the portal to make payments at their convenience.

 

Sheryl

Using Procare in our after-school program has been beneficial in the following ways: It’s allowed us to ensure that our staff to participant ratios are always met . It’...
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Using Procare in our after-school program has been beneficial in the following ways: It’s allowed us to ensure that our staff to participant ratios are always met . It’s allowed us to better know each and every one of our kids. We see over 120 children each week. The program allows us to more easily remember faces and names, siblings and parents! It’s given us peace of mind knowing that student emergency information is right on hand if needed. It’s given us one single platform to manage participant attendance and volunteer attendance. It’s allowed us to use one platform to manage our participation in the CACFP program and complete our meal tracking in one, easy place. It’s given us the ability to quickly pull student and program data for grant writing purposes and for logistics. For example, in seconds we were able to get a list of student names and addresses for our new van driver, making pick-up a breeze.

Courtney

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