The before and after school management software for your enrichment program’s needs.
SchoolCare Works™ is the before and after school management software for all of your program’s needs. Whether you are a large school district with complex programs, a Boys & Girls Club, YMCA, community education service or private program, our cloud-based SaaS platform is specifically tailored to meet your needs.
Out-of-school time programs can become complex quickly. SchoolCare Works is an innovative way to keep track of activities, registrations, classes, payment activity, attendance and more while keeping parents involved.
Procare saves us many hours every week. We do not figure accounts or depend on spreadsheets, or even correct data entry. We do have about 5 parents that like to pay cash, but the other 50 or so families all pay with debit card or auto debit, which automatically posts to their account and updates. It helps us to look professional and current. It is also a great safety feature. Procare has a place for pictures of each child, parent, and anyone the parent authorizes to pick up their children. So we can quickly access who can pick up a child and what they look like. Everyone at my center loves Procare and it improves the quality of my business.
“Fast, Professional, East-To-Understand”
Wonderful experience with my customer service representative – or should I say expert. My questions were addressed with ease and I was even given tips and advice to make my navigation with the software even easier than it was before.
I love that Tuition Express is overall self-explanatory and easy to get used to. It’s a plus that their customer service is excellent and makes me feel confident that any issues or questions our center comes upon will be solved almost immediately.
Tuition Express provides seamless interaction between Procare Select and billing. The system is easy for my staff and our parents to use. As a business owner, it is great to be able to access the software remotely via the cloud. In addition, the reports are easy to pull and easy to understand.
“We use Tuition Express to process our weekly income and love it!”
Tuition Express saves time and man hours. It is flawless in helping us acquire payment from each of our families. The creators and software managers at Tuition Express really know the world of Learning Centers and have created and maintained an effective tool for helping us charge for enrollment, registration, weekly tuition and other miscellaneous charges in a manner that is time effective and thorough. The customer service is top notch!
“Our life was made simpler!”
We have taken the manpower out of collections. This system gives us automation. We are able to build better relationships with our clients because the money issue is solved.
Collecting tuition used to be a full time job for my business manager. Now she is able to put energy into other projects because we have streamlined the collection of payments.
Our tuition fees are paid on time. We do not have to track clients down for payment. Most of them use the ACH option or pay from their phones.
There is nothing that I don’t like about Tuition Express. It has made my job so much easier. It has made the weekly collection of tuition seamless. We use ProCare Cloud as well and our parents even have the option to pay from their phones.
Overall, my experience with Tuition Express has been positive. The customer service has been excellent as well as the product and results. Tuition Express is easy to use and provides a great ROI! It helped our early care and education centers ensure that tuition was billed on time, the correct tuition amount was billed, that tuition was collected on time, and that proper late fees and discounts were assessed. This made budgeting and auditing so much easier. Parents appreciated the convenience of being able to make tuition payments with a credit card and being able to pay remotely.
Most of all, I am not posting payments, writing out deposits, driving to the bank all the time, which gives me extra time for other responsibilities. I love the fact that the receipts are emailed, it saves on paper. My parents LOVE the emailed receipts, how fast they can check out their children, swipe their card, and be done!
I rarely make deposits any more. At first we had only a few parents sign up for Tuition Express, but now I only have maybe 2 payments a week that I need to deposit. Sometimes we go a week to 2 weeks without a payment by check or cash. It gives me time to focus on other things.
AMAZING! We would have to remind the same families to pay their tuition weekly and now it is all collected automatically.
Tuition Express has made the office more efficient. There is less time spent collecting outstanding tuition balances. The parents have access to their account information around the clock!
The Tuition Express ledger function is how we track and process all of our tuition charges to customers. This is an integral part of our business. I like that this product is very straightforward. It’s easy to understand and easy for our customers to use. We process all of our credit card payments through Tuition Express, and we use it to manage our Account Receivables.
The benefits we’ve realized by using Tuition Express is that we get emails to see when payments are made before they even post to the account. This allows us to better budget when payments are coming in. The best thing I like most about Tuition Express is the convenience of processing tuition payments along with electronic deposits of online payments.
“We love it!”
It’s easy for all of us, although there are many options it is quick and everyone caught on easily. It’s been awesome having the accounting pretty much done for me because all the numbers are right there!
I like how easy it is to use, I like how everything is connected. We have cloud storage so it’s so convenient to access from anywhere! It’s nice that the employee’s information is kept in the same place as everything else. There are so many great features that I can’t pick a favorite, but I do love being able to see daily numbers etc. The billing is smooth.
Procare allows me to “work smart and not hard.” I have used this software for almost ten years and this company is constantly improving – great product! I have referred several other Daycare Providers to this program and it has been a great benefit to them as well. I must comment that I am especially grateful that I was able to start small and move into more aspects of this software as I grew – there was and is always another “piece” to move into as the business grows.
Procare has been a great benefit to me as an Administrator of a Small Business. Record keeping is awesome. It is user friendly to the parents and my staff to include: time clock and registering children in and out daily. It has been very helpful to me especially with Tuition Express which allows parents to pay with a credit card, bank draft and more. Options for clients is always a “PLUS”. Generating and printing reports is a whiz. I especially enjoy being able to complete my own payroll. Great Software!
We have used Procare since 1996 and tried 2 other systems prior to finding out more about Procare through use of their demo. We’ve upgraded each version which has enhanced services each time. The sales and technical support personnel are very informative, friendly, and accessible. We also use Tuition Express which makes collections a breeze. Additionally, we use the key-less entry system for enhanced security. Procare has kept up with the needs of families and childcare center management by making these additional options.
Overall the software has been able to provide us with a more efficient use of our time.
Procare is very easy to use and has many functions that assist in the overall operations of the child care program that I own and manage. It makes record-keeping very easy and less time consuming allowing us to devote more of our time to the children and our staff.
After School Program Software Features
Easily Manage Your Multi-Site Programs
Connect all of your sites and stay ahead of managing your operations. Real-time data helps you to easily manage your enrollment levels, child-staff ratios, schedules, attendance, billing and reports across all of your programs, facilities and classrooms.
SchoolCare Works allows for flexible scheduling to accommodate fluctuating schedules. Whether you manage daily, weekly or monthly calendars, SchoolCare Works can help you keep up with your schedules for students and staffing levels.
Portable After School Management & Attendance Tracking
Track and record attendance where it makes sense for your organization using the device that fits your operations: standard desktop computer, check-in/out kiosk, or with our portable tablet version that offers offline capabilities.
Generate State Information Cards—Automatically
Keep things simple by automatically generating the state information cards and other state or government-mandated forms. Hassle-free automation means necessary paperwork does not fall through the cracks, and frees your staff to focus on what matters–the students.
Save Time Invoicing
Whether you manage your billing centrally or from each site, SchoolCare Works features work together to make calculating your billing a seamless process. Scheduling and attendance-based rate schedules, adjustments and discounts are all automated to help save your staff valuable time and costly errors.
Actionable human resource tools, supporting ratio management, accreditation tracking, job classifications, plus time and attendance.
Interface with Your Other Systems
SchoolCare Works is designed to interface with student information systems (SIS), like PowerSchool and enterprise resource planning (ERP) systems. Sync student information to maintain consistent student records and help with understanding the impact of your after school programs and other important outcomes.
Configurable and Dynamic Registration Websites
Provide students and families with custom enrollment processes. Dynamic content allows you to control the text that is displayed and the required information for registration. Cut down on time, while simplifying the process for the person registering!
Connect Your Parents
Our online family portal helps you and your families easily manage child and family data, schedules, attendance, billing and payment history. Parents can conveniently submit updates to their child’s records and schedules.
Offer Online Payments
Automatically generate billing statements that parents can view and pay online the way they want: credit card, debit card or draft. Families can view and print their invoices and payment history including year-end statements. Secure credit/debit card, ACH and recurring payment options allow parents to pay how they want, without extra effort from your staff.
Communications are a key component of running a quality program. SchoolCare Works provides families with a secure and convenient way to access and send communications to you and your staff.
Connect Your Third-Party Providers
Extend SchoolCare Works to your third-party providers. Provide the same time-saving features and communication tools your staff has for managing rosters, classroom ratios, emergency cards and directories, while limiting their access and capabilities.
Request a Demo
Request a demo and talk with one of our friendly Procare experts to get a tailored child care solution for the unique needs of your business.
See SchoolCare Works in action.
Our cloud-based before and after school program software is specifically tailored to meet the needs of extracurricular and enrichment programs.
The SchoolCare Works Promise
Protecting your data is our top priority. Our platforms use hardened security standards like strong data encryption, individual account and password authentications, role-based security authorization and complete change control auditing.
We maintain multiple hosting facilities to keep your site available 24/7/365. Our state-of-the-art, SOC-certified hosting facilities operate with multiple redundant internet connections, power backup and system failover capabilities, ensuring maximum uptime.
You can easily create as many administration users as you need without any additional cost, and grant each user access to just the right information they need to do their job.
Mobile and Tablet Apps
Take your program management, center operations and customer interactions to the next level with our easy-to-use apps, available for Android and iPhone/iPad.
We believe that continually improving our software means increased value and happy customers. All regular platform upgrades are provided automatically, without additional fees or lengthy software deployment cycles.
We are committed to maintaining a superior level of customer support and service. All solutions come with comprehensive help documentation, training videos, customized web training and access to our full-featured support portal.
Our before and after school program software supports an open integration and has a proven reliability for connecting many external information systems.