The before and after school management software for your enrichment program’s needs.
SchoolCare Works™ is the before and after school management software for all of your program’s needs. Whether you are a large school district with complex programs, a Boys & Girls Club, YMCA, community education service or private program, our cloud-based SaaS platform is specifically tailored to meet your needs.
Out-of-school time programs can become complex quickly. SchoolCare Works is an innovative way to keep track of activities, registrations, classes, payment activity, attendance and more while keeping parents involved.
SchoolCare Works Features
Easily Manage Your Multi-Site Programs
Connect all of your sites and stay ahead of managing your operations. Real-time data helps you to easily manage your enrollment levels, child-staff ratios, schedules, attendance, billing and reports across all of your programs, facilities and classrooms.
Flexible Scheduling
SchoolCare Works allows for flexible scheduling to accommodate fluctuating schedules. Whether you manage daily, weekly or monthly calendars, SchoolCare Works can help you keep up with your schedules for students and staffing levels.
Portable After School Management & Attendance Tracking
Track and record attendance where it makes sense for your organization using the device that fits your operations: standard desktop computer, check-in/out kiosk, or with our portable tablet version that offers offline capabilities.
Generate State Information Cards—Automatically
Keep things simple by automatically generating the state information cards and other state or government-mandated forms. Hassle-free automation means necessary paperwork does not fall through the cracks, and frees your staff to focus on what matters–the students.
Save Time Invoicing
Whether you manage your billing centrally or from each site, SchoolCare Works features work together to make calculating your billing a seamless process. Scheduling and attendance-based rate schedules, adjustments and discounts are all automated to help save your staff valuable time and costly errors.
Labor Management
Actionable human resource tools, supporting ratio management, accreditation tracking, job classifications, plus time and attendance.
Interface with Your Other Systems
SchoolCare Works is designed to interface with student information systems (SIS), like PowerSchool and enterprise resource planning (ERP) systems. Sync student information to maintain consistent student records and help with understanding the impact of your after school programs and other important outcomes.
Configurable and Dynamic Registration Websites
Provide students and families with custom enrollment processes. Dynamic content allows you to control the text that is displayed and the required information for registration. Cut down on time, while simplifying the process for the person registering!
Connect Your Parents
Our online family portal helps you and your families easily manage child and family data, schedules, attendance, billing and payment history. Parents can conveniently submit updates to their child’s records and schedules.
Offer Online Payments
Automatically generate billing statements that parents can view and pay online the way they want: credit card, debit card or draft. Families can view and print their invoices and payment history including year-end statements. Secure credit/debit card, ACH and recurring payment options allow parents to pay how they want, without extra effort from your staff.
Streamline Communications
Communications are a key component of running a quality program. SchoolCare Works provides families with a secure and convenient way to access and send communications to you and your staff.
Connect Your Third-Party Providers
Extend SchoolCare Works to your third-party providers. Provide the same time-saving features and communication tools your staff has for managing rosters, classroom ratios, emergency cards and directories, while limiting their access and capabilities.
See SchoolCare Works in action.
Our cloud-based before and after school management software is specifically tailored to meet the needs of extracurricular and enrichment programs.
The SchoolCare Works Promise
Security
Protecting your data is our top priority. Our platforms use hardened security standards like strong data encryption, individual account and password authentications, role-based security authorization and complete change control auditing.
Hosting
We maintain multiple hosting facilities to keep your site available 24/7/365. Our state-of-the-art, SOC-certified hosting facilities operate with multiple redundant internet connections, power backup and system failover capabilities, ensuring maximum uptime.
Administration
You can easily create as many administration users as you need without any additional cost, and grant each user access to just the right information they need to do their job.
Mobile and Tablet Apps
Take your program management, center operations and customer interactions to the next level with our easy-to-use apps, available for Android and iPhone/iPad.
Updates
We believe that continually improving our software means increased value and happy customers. All regular platform upgrades are provided automatically, without additional fees or lengthy software deployment cycles.
Customer Service
We are committed to maintaining a superior level of customer support and service. All solutions come with comprehensive help documentation, training videos, customized web training and access to our full-featured support portal.
Integration Support
Our before and after school management software supports an open integration and has a proven reliability for connecting many external information systems like CRM, ERP, financial, human resource, LDAP directory, payroll and student information systems.