Choosing child care management software is an important investment of time and financial resources, requiring research and careful consideration. To find and compare the best daycare software for your situation, consider the following items:
At a minimum, request the following:
Don’t be afraid to ask questions and make direct comparisons between child care software products. Proper initial research will ensure an investment in the right child care program for your business, offering benefits for years to come.
Since you’re the only one that can really determine if a daycare program is easy to use or flexible, insist on a Demonstration of the software. On one hand, you don’t want to limit yourself by purchasing a program that is so easy to use that it doesn’t allow for customization and future growth. On the other hand, you don’t want a program that is so customized that you need to be a computer expert to use it. Above all, if you have questions, make sure your consultant answers them completely.
Things to Consider:
Absolutely. Child care management software programs are not created equal and neither are the companies who stand behind them. Company experience, stability and commitment play an integral role in the ongoing success, development and support of the child care software program you choose. The companies available to you are varied. Find out what services each company has to offer, the number of years in business, how frequently the software is updated and enhanced, and the size of the company’s user base as well as the company’s staff. Find out What People Have to Say who use the software on a regular basis. By asking these questions before you make your investment, you may save yourself some unpleasant surprises down the road.
Understandably, cost is a consideration for any child care business owner. However, once you experience the time-saving benefits of computer automation, you’ll wonder how you survived this long without it. The daycare software company you choose should be able to provide financing options that will help the investment fit comfortably within your budget. After your initial investment in the software, you shouldn’t be required to pay ongoing fees for the continued use of your software. However, since regular updates are an important part of software ownership, be prepared to update your program on an annual basis. This will provide you with new enhancements to your daycare management software as well as maintain the overall performance of your daycare program.
Your daycare software company should provide a variety of Tools to Help You Learn and successfully use your child care software program. The Software Manual should outline how to set up your program and enter data, and provide answers to basic questions. The program should also offer easily accessible Help files that address Frequently Asked Questions. Comprehensive Video Tutorials and toll-free, unlimited Technical Support should also be available.
It’s important to choose a company that offers a complete solution for the management of your child care business now and into the future. The child care software you select should be designed run on the latest versions of Microsoft Windows and provide Minimum Specifications for your computer hardware.
Software licensing varies from company to company. The license fee may be per location as well as per computer (number of computers you may install on) or per seat (number of people using the software at the same time). Ask the various vendors about their licensing policy if you plan to network your computers, purchase future child care facilities or install the child care software at your home. Contact a Software Consultant for details and Request Your Demo of Procare Software today.