Growing enrollment is one of the most important goals for child care leaders, but it doesn’t have to feel overwhelming. With Procare, you get the tools you need to simplify your processes, nurture family relationships and make informed decisions that help your programs thrive. From forecasting future room availability to managing every lead in your pipeline, Procare gives you clarity and confidence at every step of the enrollment journey.

See Openings at a Glance With the Drop-In Availability Report 

When families need occasional or last‑minute care, they want quick, accurate answers. Procare’s Drop‑In Availability Report shows available spots in each room up to two months in advance, helping you: 

• Quickly communicate availability to interested families 
• Maximize your classroom capacity 
• Capture additional revenue from open spots 
• Plan ahead for seasonal or program shifts 

With this level of visibility, you can confidently say “yes” to more families without second‑guessing your staffing or ratios. 

Turn More Inquiries Into Enrollments With Lead Management 

A strong enrollment pipeline depends on staying in touch with families from their very first inquiry. Procare’s Lead Management capabilities help you track every lead from initial inquiry to enrollment and stay connected with families throughout the process. 

With Procare, you can: 

• Automate tasks and reminders 
• Send timely updates to prospective families 
• Monitor each family’s progress through your pipeline 
• Bulk‑archive inactive leads to keep your waitlist clean and current 

This gives families a smooth, consistent experience while freeing up valuable time for your staff. 

Forecast Future Room Availability With the Student Age Report 

Before you can commit to new enrollments, you need to understand how room transitions will impact your available capacity. Procare’s Student Age Report makes this easy by: 

• Showing you which children will age up and when
• Helping you plan for upcoming transitions and openings 

This proactive visibility helps you confidently plan for upcoming availability and communicate confidently with families.

Increase Retention With Family Engagement 

Strong enrollment isn’t just about bringing new families in the door, it’s also about creating the kind of experience that keeps them with you for years. Today’s parents want real‑time visibility into their child’s day. They expect updates, photos and meaningful communication directly through a mobile app.

Procare’s family engagement capabilities make this effortless by giving your team simple tools to communicate and connect with families throughout the day.

With the Procare child care mobile app, you can:

• Facilitate two‑way communication between your staff and families with ease 
• Share photos, videos and daily activities in real time so parents feel connected 
• Show families what their children are learning, encouraging consistency between home and your center 
• Promote upcoming events and share reminders with a center‑wide calendar 

When families feel informed, connected and supported, trust grows and long‑term retention follows.

Build Enrollment Success With Procare

When your center has the right tools in place, enrollment stops feeling overwhelming and starts feeling strategic. Procare brings together the insights, automation and communication features that help you stay proactive, streamline your workflows and create a better experience for every family you serve. Whether you’re forecasting future availability, improving your lead follow‑up process or building stronger relationships with families, Procare gives you the confidence and clarity to grow enrollment in a meaningful, sustainable way.