AI-Powered Child Care Enrollment Management Software
Stop Guessing. Start Filling Seats.
See every room. Know what’s next.
RoomRunner uses AI to give you a complete view of your center’s child care enrollment management–today, tomorrow or even a year from now. Now you can plan ahead, fill seats faster and stay in control.
Enrollment Management Intelligence — Built Into Procare
RoomRunner is Procare’s AI-powered child care enrollment management software that shows what’s happening across your center now, predicts what’s coming and recommends what to do next. It pulls directly from your live Procare data – enrollment, attendance, child profiles and aging milestones – to automate child care enrollment forecasting, daycare waitlist management and capacity planning. No new system. No duplicate work. Just a clear, forward-looking view of your center.
See RoomRunner in Action
Get a look at how RoomRunner shows a real-time view of what’s happening across your center, and what’s coming next, so you can keep families happy while maximizing revenue.
From Reactive to Ready
Running a center means constantly answering questions like:
- When will a seat open?
- Who should move-up next?
- Are we at risk of being under or over (yikes!) capacity?
Many directors rely on spreadsheets, sticky notes and gut instinct. That can lead to missed opportunities, delayed decisions and unnecessary stress.
RoomRunner replaces guesswork with real-time AI insight and proactive daycare occupancy management – so you can reduce daycare vacancy before it impacts your bottom line.
Without RoomRunner
- You pull multiple reports to find enrollment gaps
- You learn about openings after parents give notice
- Your waitlist lives in a disconnected spreadsheet
- Ratio issues can show up during inspections
- Decisions rely on gut feelings
With RoomRunner
- You see openings 30+ days in advance
- One simple dashboard shows what needs attention
- You can match open seats to the right families instantly
- You will catch ratio risks early with built-in alerts
- Live data will clearly inform your next steps
How It Works
See What’s Happening
Get a real-time view of room capacity, current enrollment and upcoming transitions — powered by live data, not handwritten reports.
Plan What’s Next
RoomRunner’s predictive enrollment software forecasts openings, identifies child care enrollment gaps and recommends which children to move, and when, based on age, availability and capacity.
Plan to Fill Seats Before They’re Empty
You will automatically match waitlisted families to upcoming openings and act early so seats are filled before they ever go vacant and parents stay informed and happy.
Be Confident in Your Forecast
Behind the scenes, RoomRunner tracks transitions, schedules and licensing requirements across your center, helping you plan 30, 60 or even 90+ days ahead with confidence.
Built for How You Actually Operate
For Center Directors
RoomRunner runs the numbers while you run your center.
Get instant visibility into which rooms need attention, which families to contact and how to increase daycare enrollment — all without spreadsheets or guesswork.
For Multi-Site Operators
One view across every center.
Standardize reporting, identify gaps and improve child care revenue optimization across all your locations from a single dashboard.
Already a Customer?
Roomrunner is already part of Procare
No new system to learn. No new login. RoomRunner lives inside Procare – just log in, navigate to your dashboard, and find RoomRunner ready to go.
Why It Matters
We built RoomRunner on a simple truth: every empty seat is lost revenue, and every missed transition is a missed opportunity.
Real-Time Capacity Tracking
Know exactly how many seats you have with AI child care occupancy tracking.
Proactive Enrollment Planning
Use child care enrollment automation and occupancy tracking to plan ahead instead of reacting.
Revenue Protection
Identify and close child care enrollment gaps before they cost you.
Compliance Confidence
Stay ahead with built-in child care ratio compliance software.
20% Revenue Recovery
By filling seats that would have otherwise gone unfilled
12 Months Visibility
Allowing planning powered by predictive enrollment software
40,000+
centers and schools trust Procare
Being able to plan ahead in each room has been the most awesome thing — and just seeing the kids that are on deck to move, that are ready to transition — I like that a lot.
Erin Hayes, Assistant Director — Calvary Phoenix Early Learning Center
Source: Customer Interview
I used to spend — I would say weeks — figuring out and organizing scheduling. We do it for one year at a time to figure out space availability across six to seven months, that would take me at least 10 days of work — about 20 hours total. Now I can project not only to September but beyond September — just like that, in a blink.
Jose Paulino, Director — Mariposa Child Care Center
Source: Customer INterview
You can’t put a price on being able to give somebody an answer about whether or not you have space or a waitlist or when you can start a child and when you can’t. Just being able to answer parent questions about stuff like that — you can’t put a price on what it means to just be able to have an answer for a family.
Danilynn Black, Center Director
Source: Customer Interview
I had a licensing agent in here the other day, and when she asked how many kids we have enrolled — it’s right there in the top left-hand corner in a big number. It’s really nice to have that handy when they’re coming in asking those questions.
Samantha Skinner — Precious Children in the Highlands Preschool
Source: Customer Interview
Frequently Asked Questions
Not at all. It simplifies and shares complex data and recommendations so you can act faster and more confidently. You always make the final call.
No. RoomRunner is built directly into Procare. No new login, no tedious setup.
RoomRunner’s AI-powered child care enrollment forecasting uses real-time enrollment, attendance and transition data to provide 30 to 90-day visibility and improves as your data improves.
RoomRunner monitors room capacity and flags risks early using child care ratio compliance software. Now you can act long before issues arise.
Log into Procare and access RoomRunner in your dashboard or contact your account manager to get started.
Ready to Start Running Ahead?
Every day without RoomRunner is another day of guessing about openings, transitions and your waitlist.
Start using the AI-powered child care enrollment management software and capacity planning tools designed to help you plan ahead, act with confidence and fill every seat.
Already a Procare Customer?
RoomRunner is already part of Procare. Log in to start using it!