Tracking attendance is a critical part of running a successful child care center. It ensures safety, helps maintain licensing compliance and provides parents with peace of mind. However, manual processes can be time-consuming and prone to errors.
Let’s explore how Procare can help you streamline attendance tracking, enhance security and simplify daily operations! Here are answers to some common questions about our attendance features.
How can Procare make daily attendance tracking easier and more accurate?
Procare’s tracking capabilities empower you to record and maintain real-time information on every child in your care with just a few clicks. The system automates calculations, which improves accuracy and saves valuable administrative time.
You can also easily record unscheduled attendance, which helps you manage room capacity and confidently accept drop-in students while staying within your required ratios.
What security measures does Procare offer for child pick-up?
We understand that security is your top priority. With Procare, every person authorized to pick up a child is issued a unique four-digit PIN. This includes parents, guardians, and any other approved individuals.
This feature is especially helpful during busy drop-off and pick-up times when it can be challenging to monitor everyone coming and going. Using PINs gives you confidence that you are providing an extra layer of security for your families and staff, ensuring only authorized individuals can take a child from your center.
How does Procare help with contactless check-in and check-out?
Checking children in and out is a vital part of attendance tracking. Moving away from paper sign-in sheets reduces chaos and provides the real-time data you need to manage staff-to-child ratios effectively.
Procare’s integrated technology supports a completely touch-free check-in and check-out system using QR codes and/or GPS technology.
- QR Codes: Each center receives a unique QR code that can be displayed on a tablet, computer or printed sign. When parents arrive, they simply open the Procare child care mobile app, select the QR code icon and scan it to check their child in or out directly from their phone.
- Geofencing: Procare is the only provider of child care management software that uses geofencing for contactless check-ins. This technology ensures a person must be within a certain distance of your center to check a child in or out, preventing unauthorized remote access and adding another layer of security.
Can I easily communicate attendance changes in procedures to parents?
Yes, you can! The Procare child care mobile app features built-in messaging that allows you to alert parents quickly about any changes to drop-off or pick-up procedures. You have the flexibility to send messages to parents individually or as a group announcement, ensuring everyone receives important updates in a timely manner.
What kind of information can I see from the Procare attendance dashboard?
The 2025 Child Care Business Trends Report from Procare Solutions found that about half of all centers still use paper sheets for sign-ins and sign-outs:
That is cumbersome and time-consuming! With Procare, once a child is checked in or out, the information is immediately sent to your attendance dashboard.
From there, you can view comprehensive details, including:
- How and when a child checked in or out
- Their assigned room
- Total hours attended
- Absences
- Parent signatures (if applicable)
This centralized dashboard gives you a complete overview of attendance at a glance, helping you track ratios and compile daily, weekly, biweekly or monthly reports with ease.
How does Procare keep my data, and my families’ data, safe?
Procare Solutions stands out as one of the few U.S.-based child care management software providers with exceptional data security credentials. Both its Procare and ChildPlus software brands hold the prestigious SOC 2 Type 2 certification, a gold standard for secure and trustworthy data management. This certification showcases Procare Solutions’ commitment to protecting client data while ensuring its systems remain reliable, compliant and secure.
Designed by the American Institute of Certified Public Accountants, the SOC 2 Type 2 compliance framework evaluates and validates an organization’s information security practices. It focuses on security, availability, processing integrity, confidentiality and privacy.
Learn more about how Procare keeps your families and staff safe!
