The beginning and ending of your days are often the most chaotic. That’s why you need a child care management software that offers secure ways for families to drop off and pick up their children. Let’s look at how Procare does that!
How does Procare ensure secure child pick-ups?
Procare assigns each authorized person, including parents and other approved individuals, a unique four-digit PIN. This system provides an extra layer of security, especially during busy times when multiple families are arriving simultaneously. It helps staff confidently manage who is allowed in the building and authorized to pick up children.
How does Procare handle changes in drop-off or pick-up procedures?
The Procare child care mobile app allows you to quickly notify parents of any changes. You can send messages individually or to groups, ensuring clear and timely communication with families.
What happens after a child is checked in or out?
Once a child is checked in or out, the information is instantly updated in an attendance dashboard. This dashboard provides real-time insights, including:
- Check-in and check-out times
- Assigned room
- Hours attended
- Absences
- Parent signatures (if applicable)
Additionally, you can track staff-to-child ratios and generate detailed reports on a daily, weekly, biweekly, or monthly basis.
How does Procare enable contactless check-ins?
Procare offers a completely touch-free check-in and check-out system using QR codes and GPS technology. Parents can:
- Check in their children via the Procare child care mobile app without entering the building.
- Scan a unique QR code displayed on a tablet, computer, smartphone or printed paper at the daycare.
This system reduces chaos during drop-off and pick-up times and ensures accurate, real-time data for staff-to-child ratios.
How do parents use the QR code for check-ins?
Parents simply open the Procare child care mobile app, select the QR code icon and scan the code displayed at the center.
After scanning, they can check in their child directly from their phone.
Can staff also use Procare for check-ins?
Yes, teachers and staff can sign in and out using a tablet at the center or their own phones. Timecards are automatically updated, saving time on administrative tasks.
What makes Procare’s contactless check-in system unique?
Procare is the only child care management software provider that uses geofencing for contactless check-ins. This means a person must be within a specific distance from the center to check in a child. For example, someone in another country cannot fraudulently check in or out over the internet.
Why is Procare better than traditional paper-based systems?
Paper-based systems are chaotic, outdated and fail to provide real-time data for staff-to-child ratios. Procare’s integrated technology streamlines the process, inspires confidence and ensures compliance with ratio requirements.
Stay Secure with Procare!
Procare Solutions stands out as one of the few U.S.-based child care management software providers with exceptional data security credentials. Both its Procare and ChildPlus software brands hold the prestigious SOC 2 Type 2 certification, a gold standard for secure and trustworthy data management. This certification showcases Procare Solutions’ commitment to protecting client data while ensuring its systems remain reliable, compliant and secure.
Designed by the American Institute of Certified Public Accountants, the SOC 2 Type 2 compliance framework evaluates and validates an organization’s information security practices. It focuses on security, availability, processing integrity, confidentiality and privacy.
Learn more about how Procare keeps your families and staff safe!
