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Dec 19, 2023 3 min read

Get Excited for Our Upcoming Trends Report!

Leah Woodbury By: Leah Woodbury

As you plan for the future, it’s important to be equipped with comprehensive information on what is happening in the child care industry.  

That’s why Procare Solutions conducts an annual survey of tens of thousands of child care leaders, managers, teachers and other stakeholders in the early education space to better understand the current state of the industry regarding technology usage. 

We then compile responses into a report that illustrates benchmarks and how automation can put time back into child care providers’ days.   Check out the 2023 Child Care Management Software Industry Trends Report to learn its findings!

To thank our participants who shared their feedback for our newest report (watch for it to be released in early 2024!), we gave away five iPads and 100 Lakeshore Learning gift cards each valued at $100. 

Thanks to all who participated and here are the winners!

iPad Winners: 

• Michelle S.
• Linda B.
• Deenie R.
• Amy G.
• Molly F.

Lakeshore Learning Gift Card Winners

• Jacqueline H.
• Jennifer H.
• Shauna G.
• Rita G.
• Meghan C.
• Emily W.
• Jennifer S.
• Veronica H.
• Diane B.
• Jody J.
• Shawn C.
• Lynn F.
• Christa E.
• Chrissie B.
• Yirian A.
• Rima M.
• Jenn B.
• Michelle H.
• Beth M.
• Sarah T.
• Bridget F.
• Stephanie F.
• Gina F.
• Jennifer M.
• Sara M.
• Nicole M.
• Kirsten M.
• Amanda B.
• Katelyn S.
• Tammy L.
• Michele R.
• Laura O.
• Eveline V.
• Chantel P.
• Sandra B.
• Lisa P.
• Libby G.
• Lindsay B.
• Kathleen B.
• Taylor R.
• Lynne B.
• Valerie N.
•Andrea C.
• Carmen M.
• Megan B.
• Brenda A.
• Sam L.
• Kimberly A.
• Norma M.
• Janice P.
• Tianee L.
• Shanae L.
• Danielle G.
• Carissa O.
• Sharon D.
• Darla C.
• Yocaris N.
• Cindy N.
• Sierra T.
• Kristen C.
• Norma R.
• Vallrie B.
• Bonnie S.
• Faith F.
• Macy M.
• Chloe A.
• Beth B.
• Juan S.
• Karina F.
• Jenn J.
• Ann L.
• Connie T.
• Anetress M.
• Cami A.
• Samantha H.
• Olivia W.
• Stephanie C.
• Anita S.
• Lori S.
• Karla M.
• Li H.
• Berta L.
• Stephanie S.
•Heather D.
• Frederick T.
• Ruhi K.
• Carynn H.
• Megan F.
• Kay L.
•Michelle V.
•Hannah M.
• Nicole V.
• Ayan A.
• Jennifer P.
• Teresa B.
•Vivian V.
•Nelida R.
• Kimberly C.
• Laura S.
• Mary R.

How Much Money Could Automation Save Your Center?

One of the findings of the last Procare Solutions trend report is that roughly half of centers are still relying on manual processes. Is your center still relying on manual processes to collect and process tuition?

Procare Solutions offers financial management tools to child care centers, including the ability to do multi-family billing and send invoices. Procare takes care of automatic billing and payments, making it easier for parents to receive the documentation needed to file claims to their dependent-care account administrators for reimbursement.

A full end-to-end solution that provides child care management software and payment processing in one place makes your business more efficient while improving your bottom line.  

With Procare, you get a solution that helps you manage these top challenges to drive more to your bottom line and increase your profitability, including: 

  • Enabling families to pay via the Procare child care mobile app 
  • Automated invoicing 
  • Ledger posting 
  • Quicker funding (next day in most cases!) 
  • Reduced administrative payroll hours processing tuition payments

Want to know how much time and money you could save by using Procare’s secure and effortless child care payment processing? Enter some details into this online calculator to learn about your potential savings of using automation! 

Procare Cost and Time Savings Calculator Automated Payment Processing Cost
& Time Savings Calculator
Digital Curriculum Cost and Time Savings Calculator

Image of Tucker calculating your savings Image of Tucker calculating your savings Image of Tucker calculating your savings

Calculate your potential cost and time savings by using Procare’s all-in-one child care management software. All we will need from you is some information about your child care location*: Calculate your potential cost and time savings by using Procare’s secure and effortless child care payment processing. All we will need from you is some information about your child care location*: Calculate your potential cost and time savings by using Procare’s classroom management. All we will need from you is some information about your child care location*:

View Savings

* Our data model is based on our experience working with over 100,000 child care centers, before and after school programs and youth organizations since 1992.

Switching to will save you
hours and a month!* a month!

Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Family Registration
Attendance Tracking
Family Communication and Engagement
Financials
Payment Processing
Classroom Management
Family Registration
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Attendance Tracking
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Family Communication and Engagement
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Financials
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Payment Processing
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Classroom Management
Manual Procare
Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)

The cost and time savings shown here are what the Procare all-in-one solution will help you save at your child care organization. Fill out the form below to see the full breakdown.

We understand that smaller centers and in-home daycare providers are operating on a tight budget, and that is why we provide all these features for the affordable price of just $25 per month. Let us handle the business of child care so you can get back to caring for your children.

To learn more about Procare home version, click below.

*Please note that the report you see only factors in cost and time savings for the in-home solution features. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative.​ *Please note that the report you see only factors in cost and time savings for the in-home solution features. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative. *Please note that the classroom management functionality is not available for in-home users. For Procare home version users that are interested in seeing how they can benefit from Procare’s full suite of capabilities, contact us today to speak to a Procare representative.

Image of Tucker calculating your savings
Cost & Time Savings
Date
Automation
Number of Staff
Number of Students
Hourly Rate
Savings per Month

For over 30 years, Procare Solutions has helped child care businesses big and small tackle their biggest operational challenges.

From contactless check-in, attendance tracking and staff management to family engagement, tuition collection and extensive reporting, we have the solutions that child care professionals want most.

More than 37,000 child care businesses choose Procare because we give them everything they need to focus on what they love—providing amazing experiences to the children in their care.

Our data model is based on our experience working with over 100,000 child care centers, before and after school programs and youth organizations since 1992.

Learn more at procaresolutions.com

Procare Cost and Time Savings Calculator

Family Registration Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Enrollment
Waitlist / Lead Management
eDocuments
Family Data Entry / Management
Health and Immunization Records
Total per month
Attendance Tracking Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Check-in/Check-out
Class Roster Management
Teacher-Student Ratio Tracking
Total per month
Family Communication and Engagement Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Child Activity Tracking
Family Messaging
Staff Messaging
Meal Planning
Total per month
Financials Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Payroll
Financial Reporting
Business Planning and Reporting
Staff Time Tracking / Scheduling
Total per month
Payment Processing Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Registration Payments and Processing
Tuition Processing
Subsidy Management
Payment Reminders
Annual Tax Statements
Total per month
Classroom Management Manual Procare
Task Time(hr/month) Cost($/month) Time(hr/month) Cost($/month)
Activity Planning
Develop and Maintain Curriculum
Assessments and Milestones
State Compliance / Licensing Reporting
Total per month
 
Discover strategies, tools and best practices to propel your child care business to new heights

Discover strategies, tools and best practices to propel your child care business to new heights

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ABOUT THE AUTHOR

Leah Woodbury

Leah Woodbury is the head of content at Procare Solutions. Her job includes writing about topics that matter to child care professionals and finding ways to help them do their important work. She’s a mom of two who loves getting updates about what her preschooler is doing during the day via the Procare child care mobile app!

Leah Woodbury